Hi, John.
A. Fire=>Field. Yes, Cupertino effect.
B. AS=The typo, AS values for you would be A, W, S, L. Or anything else you chose.
C. When thinking about this I had identified a disadvantage identified as "can't edit with multiselect" but I forgot to include it in the writeup. It turns out to be the one that can't be tolerated.
D. I agree with you that Folders provides a good implementation of Area of Life, so in subsequent discussions I'd like to focus on Action List Status.
E. I believe that when you say "tag" you are talking about the field known to MLO as "context", is that correct? If so, I totally agree with your assessment of the disadvantages of using this field for Action.
F. I believe that Flags would be the closest fit for Action, because you can use hotkeys, they work with multiselect, and they work like radio buttons in that setting a value clears any previous value. The difficulties that you describe all seem to fall under inheritance. The thing about inheritance is that sometimes one wants it and sometimes one doesn't. For example, if you change a project from Someday to Active but some branches of the project are Later and a few tasks are Waiting, you would have to defeat the inheritance.
Workaround: create tasks without paying attention to Action List Status. Create a view called Action List Status Cleanup showing non-folder uncompleted items that have no flag, sorted by modified date/time, most recent first. Find a clump of tasks that all need the same Action, multiselect them (Windows, select first item, then shift's elect last item and set the appropriate flag)
I'd like to reaffirm that I would support creation of User Defined Fields, but that a full implementation including numeric and date fields and changes to sorting, grouping, advanced filters and, as Pottster mentioned, database and sync changes, adds up to a long and expensive development effort.
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I would consider a task list with 400 tasks to be _extremely_ small.
Just saying.
-d
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For me a task is either active or not. MLO handles this automatically based on dates, hierarchy, and dependence. If my list of active tasks is to big or I need to go dark and focus on something hot at the moment I will star tasks and bang them out before going back to my lists. I rarely go to the outline except during reviews of to get inbox to zero. Filtered lists are your friends.
If you hit 'hide in todo' on any task or project, it'll instantly not show in those todo views. If you wanted to make a view called 'Someday Maybe' from there that showed all those tasks with that checked, it'd be a single click. MLO handles keeping things out of sight based on their reason for being out of sight, like date or sequence or dependency, but you can also use that as a Someday button.
I don't use more than In Progress or Not Started for projects on the status front in most cases. The views I use most often are actually built in, like projects and active starred and next actions by project. Projects are parallel by default. Hitting 'complete tasks in order' makes anything, project or not, sequential.
If you're cleaning the kitchen, you're likely better off writing 'clean kitchen', and if you see that item on the list, continue working on it until you're satisfied. Work like that defines itself. You can still break it down into every stroke of the sponge if you'd like, but breaking things like that down in my experience had no utility. 'Clean up around the place' is usually what I put in now for things like that, going around and tidying and cleaning. I've tried listing out specific things to do before, but it's all readily obvious from the environment. If there's something special to be aware of, like 'Be sure to dust under the couch!', you can write that in the note.
Feel free to post your task list or something similar if you wanted concrete advice. This all being abstract likely isn't helping anybody.
I tend to look at contexts on my next action by context list. It shows all next actions grouped by context. Pretty sure that's the name of it, but it's a default view.
If I 'filter', it's usually through a zoom on a folder or project, and that holds across all views. If you select a task and move between views as well, that task stays selected.
If you only want to review things at intervals, there is a review area. You can still easily have a folder or number of them as relevant in different areas for 'someday' items, and/or combine that with 'hide branch in todo' items. If you wanted a bit view of all that, make a view for 'hide in todo' and whatever else makes the folder contents show up.
This all more or less came back around to 'I want a database field that has a someday status'. If that's the only way you're willing to do it, then nothing else is going to satisfy you. That seems to be the larger issue, which is one I outlined a long time ago when you started talking about MLO and people felt awkward about it.
Again, I'd love custom task attributes, and it seems like a good fit for MLO. Doesn't seem to be the issue here, however.
Take care John! And good luck tasking and stuff.
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HelloI have recently been spending time with an MLO competitor which has a feature that they call "Custom Task Attributes", which I consider to be a total game-changer.In effect these are task fields that you can add for yourself, and name them to whatever suits you, and then have them show up everywhere as if they were standard task data fields. And fwiw, you seem to be allowed to add a large number (e.g. 10?) of such "Custom Task Attributes" if you want.Moreover you can even chose whether each new field is plain text, or is a list. And if the field is to be a list, is it multi-selection or single selection. (And even whether data can be added to it by the user).
To me this is jaw-droppingly powerful and takes the configurability of the system to a whole new level.Any takers?JPS If you are a follower of GTD method, please note that the above allows you to add fields like "Area of Responsibility" and action status (e.g. "Waiting", "Sometime-Maybe", "Active", "Later" etc), and even a "Waiting For" user field... without resorting to messy workarounds.
Your suggestion makes sense, however as a person who does almost all MLO work on mobile I would not be a user of a feature that's only available on Windows. So please don't count me among your supporters.
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John,
I was referring to your original post in this thread (quoted below). Just today, I just checked out IQTELL and it has some of the features you are discussing, but some of the functionality is quite counter-intuitive. It does have some really neat features such as email integration, though and I'm still reviewing it.
HelloI have recently been spending time with an MLO competitor which has a feature that they call "Custom Task Attributes", which I consider to be a total game-changer.In effect these are task fields that you can add for yourself, and name them to whatever suits you, and then have them show up everywhere as if they were standard task data fields. And fwiw, you seem to be allowed to add a large number (e.g. 10?) of such "Custom Task Attributes" if you want.Moreover you can even chose whether each new field is plain text, or is a list. And if the field is to be a list, is it multi-selection or single selection. (And even whether data can be added to it by the user).To me this is jaw-droppingly powerful and takes the configurability of the system to a whole new level.Any takers?J
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