KFADEN - Update: Getting the Word Out, Tech Needs, Childcare, Funding, Meeting in Person

[Rebecca Crane]

Hi All,

So, now that we have a venue (yay!) what are the next steps? Here's what I've got in my head right now:

* Getting the Word Out

-- Now that we have place, time and date details we can start thinking about things like flyers and social networking and mailing lists and such. There are a lot of flyers for past KFAs in the archives that can be tweaked or used as inspiration to make our own, for anyone who's into doing that.

-- I'm getting together with Mabel and possibly Ben tomorrow evening to talk about the way we're describing KinkForAll and how we might make our wording more welcoming and inclusive. I'll let the list know what ideas we come up with.

-- Rachel's already asked me for a blurb for the CSPC calendar and I'm hoping we can get into the OutBoulder weekly newsletter. Where else? I'll try to get those out before the end of the month.

* Logistical Set-Up

-- Let's find out what tech needs, if any, we'll have using the Tivoli. Ben, do you happen to know off-hand?

-- Childcare people wanted to have an in-person planning meeting but were waiting until we knew more about what kind of space we'd have. Siren and I are happy to host that meeting at the Treehouse, just let us know when.

- I've heard some ideas about how we might organize lunch since we're not allowed to do a potluck. Would love to hear more about it on the list. :)

* Funding

-- We're gonna need some. Even if we get funded by a student group to use the conference center, we'll need to cover some incidentals like masking tape and printing costs. We'll also need to keep track publicly of where that funding comes from and how we use it. I think there are some templates for doing this on the Wiki.

* Finally: Let's have another in-person meeting a couple of weeks before KFADEN. How 'bout 5pm, Sun Feb 5th at my house in Boulder? And ideally one in Denver sometime near then, too. If someone in Denver wants to host, lemme know. Thanks! :)

Hope you all had a great weekend,
- R

[kota]

"I've heard some ideas about how we might organize lunch since we're
not allowed to do a potluck. Would love to hear more about it on the
list. :)"

I had some thoughts about this. One being that it might be possible to
do a potluck picnic-style on the grounds just outside of Tivoli. There
is a small area with benches and tables and whatnot and there is a
green space very nearby too. The only problem with this might be that
the weather in Denver in late February can be unpredictable - it might
be 60 degrees and sunny or there might be 3 feet of snow on the
ground.

Another thought that I had would involve doing a little research to
see if any other groups on the Auraria campus throw events at which
they serve some kind of food that is not catered. If there is one
thing that I have learned about university settings, it is that their
bureaucratic framework often has loopholes. For instance, there were
several student groups at the last university that I attended that
managed to serve the food they wanted by moving the eating activities
to nearby buildings that were not commonly used for dining.

The last thought that I had on this was to link it with an occupy-
esque idea of space reclamation. There is a reasonably large food
court in the center of the Tivoli building. We could possibly take
over a potion of that space and share a meal that is a little more
brown bag-style than potluck-style.

Each of these ideas, of course, have both pros and cons. One of the
pros that I like is that they each might increase the visibility of
the conference in slightly different ways.

I don't know though, what do you all think?

So excited about all the possibilities!!!

Dakota

On Jan 17, 3:00 pm, Rebecca Crane <rebeccacr...@gmail.com> wrote:
> Hi All,
>
> So, now that we have a venue (yay!) what are the next steps? Here's what
> I've got in my head right now:
> *

> * Getting the Word Out*

>
> -- Now that we have place, time and date details we can start thinking
> about things like flyers and social networking and mailing lists and such.
> There are a lot of flyers for past KFAs in the archives that can be tweaked
> or used as inspiration to make our own, for anyone who's into doing that.
>
> -- I'm getting together with Mabel and possibly Ben tomorrow evening to
> talk about the way we're describing KinkForAll and how we might make our
> wording more welcoming and inclusive. I'll let the list know what ideas we
> come up with.
>
> -- Rachel's already asked me for a blurb for the CSPC calendar and I'm
> hoping we can get into the OutBoulder weekly newsletter. Where else? I'll
> try to get those out before the end of the month.
>

> ** Logistical Set-Up*

>
> -- Let's find out what tech needs, if any, we'll have using the Tivoli.
> Ben, do you happen to know off-hand?
>
> -- Childcare people wanted to have an in-person planning meeting but were
> waiting until we knew more about what kind of space we'd have. Siren and I
> are happy to host that meeting at the Treehouse, just let us know when.
>
> - I've heard some ideas about how we might organize lunch since we're not
> allowed to do a potluck. Would love to hear more about it on the list. :)
>

> ** Funding*

[Rebecca Crane]

On Wed, Jan 18, 2012 at 12:21 PM, kota <dakota...@gmail.com> wrote:

[...] or there might be 3 feet of snow on the ground.

Hey, there are folks coming out from California for this. Don't scare them all away! ;-)

The last thought that I had on this was to link it with an occupy-
esque idea of space reclamation. There is a reasonably large food
court in the center of the Tivoli building. We could possibly take
over a potion of that space and share a meal that is a little more
brown bag-style than potluck-style.

I love this idea! (I like the other ideas too, but this is the one that sparked my imagination. I suddenly had this image of kids at the lunch table in elementary school trading half a tuna sandwich for an extra chocolate chip cookie...)

So excited about all the possibilities!!!

Thanks for posting these. :-D

<3

 

 

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[maymay]

Hi all,

Sorry for the slow reply to to this. The last couple of days took a lot out of me.

On Jan 17, 2012, at 5:00 PM, Rebecca Crane wrote:

* Getting the Word Out

-- Now that we have place, time and date details we can start thinking about things like flyers and social networking and mailing lists and such. There are a lot of flyers for past KFAs in the archives that can be tweaked or used as inspiration to make our own, for anyone who's into doing that.

-- I'm getting together with Mabel and possibly Ben tomorrow evening to talk about the way we're describing KinkForAll and how we might make our wording more welcoming and inclusive. I'll let the list know what ideas we come up with.

-- Rachel's already asked me for a blurb for the CSPC calendar and I'm hoping we can get into the OutBoulder weekly newsletter. Where else? I'll try to get those out before the end of the month.

This is so awesome!

Another place you can look for wording suggestions is the KinkForAll.org "Press Center" page.[0] (It's still a bit sparse, but if anyone wants to propose additions or suggestions to improving that, there's a drafting page for this page somewhere on http://wiki.KinkForAll.org. I can't locate it right now, but search for "press center" and I think you'll find it.) Also, have a look at the language used previous press releases we've sent[1] to more mainstream media outlets.

One of the nice things about using media-friendly language is that it also often answers the "how do I talk about KinkForAll to people who do not know what it is?" question. This is true even if the people we're talking to are not mainstream media people.

On that note, does anyone have contacts at local media outlets in the Denver/Boulder area? Getting in touch with everyone from independent 'zine authors to local radio show hosts to regular opinion columnists and sending them re-publishable (read easily copy-and-paste-able) text would be amazing. I think reaching out to people likely to re-share information about KFADEN is the most strategic use of our time and energy, especially considering we really don't have that much time to get the word out.

I have a bunch of media contacts for other parts of the country, but not in the Denver/Boulder area. Nevertheless, if we compose a press release or similar, I'd like to send it along to journalists I know. Especially if we can also get Internet access at the venue, we can get a backchannel and encourage virtual participation for people who can't travel and/or don't want to be physically present at KFADEN.

* Logistical Set-Up

-- Let's find out what tech needs, if any, we'll have using the Tivoli. Ben, do you happen to know off-hand?

Do we have more information about this yet?

One thing we can do to cover KFADEN in Internet access if the Tivoli doesn't offer us any is to ask people to bring Android and other mobile phones that can share Wi-Fi over cellular network connections. We can then tether several phones to different laptops and configure all the laptops to share their connection under the same Wi-Fi network name (SSID).

Think of it like a Wi-Fi sharing equivalent of a flashmob. This is what we did for KFANYC1 and it worked great, even with just 1 laptop (mine). Having more than 1 obviously gives us more coverage.

I can't do this right now (since I'm writing this email offline, with no 'net access myself) but I propose we add "Cell phones that can share/tether Internet access" or similar to KFADEN's needs list.[2]

* Funding

-- We're gonna need some. Even if we get funded by a student group to use the conference center, we'll need to cover some incidentals like masking tape and printing costs. We'll also need to keep track publicly of where that funding comes from and how we use it. I think there are some templates for doing this on the Wiki.

I'm not sure incidentals are things we really need to fundraise for. It's simpler to just list all incidentals (yes, even things that seem obvious like "masking/gaffer tape" and "pens" and stuff like that) to the KFADEN needs list.[2]

However, if you think we'll need at least some funding *regardless* of other concerns, I suggest we start a fundraising effort immediately. Take a look at prior KinkForAll unconference's wiki homepages, such as KFANYC1's,[3] and look for a link to a "financials" spreadsheet hosted by Google Docs. That can serve as a template; note that it is also pre-programmed with a few formulas that calculate things like projected budgets, estimated expenses, total donated income, and more.

I can do this myself, of course, but I'd much rather show others how to fish than hand others a fish. I'm also still recuperating and catching up from other things, so it'd be great it someone else took the torch on this. But, again, say the magic words, or just ask for help, and I'll make this a priority on my own personal to-do list, no questions asked.

* Finally: Let's have another in-person meeting a couple of weeks before KFADEN. How 'bout 5pm, Sun Feb 5th at my house in Boulder? And ideally one in Denver sometime near then, too. If someone in Denver wants to host, lemme know. Thanks! :)

Hope you all had a great weekend, 
- R

I still don't have an exact travel plan to get from the West coast to Denver, but if I can manage it, I'd like to make this meeting. Please keep us up to date on whether you'll be going forward with this meeting so I can make getting to Denver by the 5th a short-term goal. (Otherwise, I'll have a little more flexibility in my travel plans, which would be nice. :) Also, on that note, if anyone on this list has any suggestions for how to get from the West coast to Denver inexpensively, I'd appreciate hearing them (off list, preferably). My current plan is to see if I can raise some funds[4] on my own (i.e., unrelated to KFADEN) to get a cheap plane ticket.

Cheers,

-maymay

Blog: http://maybemaimed.com

Talk show: http://KinkOnTap.com

Community: http://KinkForAll.org

EXTERNAL REFERENCES:

[0] http://kinkforall.org/press-media-coverage/press-center/

[1] http://kinkforall.org/category/press-releases/

[2] http://wiki.kinkforall.org/KinkForAllDenver#Needslist

[3] http://wiki.kinkforall.org/KinkForAllNewYorkCity

[4] http://maybemaimed.com/about/cyberbusking/

[maymay]

On Jan 18, 2012, at 4:27 PM, Rebecca Crane wrote:

> On Wed, Jan 18, 2012 at 12:21 PM, kota <dakota...@gmail.com> wrote:
>
>> The last thought that I had on this was to link it with an occupy-
>> esque idea of space reclamation. There is a reasonably large food
>> court in the center of the Tivoli building. We could possibly take
>> over a potion of that space and share a meal that is a little more
>> brown bag-style than potluck-style.
>
> I love this idea! (I like the other ideas too, but this is the one that sparked my imagination. I suddenly had this image of kids at the lunch table in elementary school trading half a tuna sandwich for an extra chocolate chip cookie...)
>
> So excited about all the possibilities!!!
>
> Thanks for posting these. :-D
>
> <3

FUCK YEAH! That sounds awesome, actually, and it's a really, *really* great idea. If we choose to do this, maybe we can even print out place mats and table signs and stuff like that. These would be lovely additions to our graphic design templates, too. Moreover, I like the notion of doing a formal-looking activity ("place mats?! sign tables?!") specifically as an open access, *public space* sort of reclamation.

Feels like a flash-mob that puts place mats and table signs in cafeterias could be KinkForAll's lunch time version of tenting in public parks. :)

[Rebecca Crane]

On Tue, Jan 24, 2012 at 5:48 PM, maymay <bitethea...@gmail.com> wrote:

FUCK YEAH! That sounds awesome, actually, and it's a really, *really* great idea. If we choose to do this, maybe we can even print out place mats and table signs and stuff like that. These would be lovely additions to our graphic design templates, too. Moreover, I like the notion of doing a formal-looking activity ("place mats?! sign tables?!") specifically as an open access, *public space* sort of reclamation.

Feels like a flash-mob that puts place mats and table signs in cafeterias could be KinkForAll's lunch time version of tenting in public parks. :)

This is super cute. :-D

Just a quick heads up, y'all. I'm going to be really busy with work stuff for the next few days. (I have an actual job? What?) So, unfortunately, I probably won't be able to read through all the info maymay just sent or keep up with activity on the list 'til this weekend. It sounds like there's stuff that needs to start ASAP, though. So, if someone else could take point on coordinating things like media outreach and scheduling upcoming meetings, that would be awesome.

Thanks!

- R

[maymay]

On Jan 25, 2012, at 1:29 AM, Rebecca Crane wrote:

> […]if someone else could take point on coordinating things like media outreach and scheduling upcoming meetings, that would be awesome.
>
> Thanks!
>
> - R

Does that include fundraising, too? I haven't touched that yet but if you're stepping back for a week I can step up and handle financial record keeping as well as fundraising outreach, I just want a green light from someone on the ground before I flip that switch in my brain and plow full-steam ahead raising money for a place I'm not even in yet. ;)

[Rebecca Crane]

Hm. We're still waiting to find out if we have student group sponsorship. I may know that by tomorrow night. I suppose that, if we do some fundraising and end up not needing to pay for the space, then we have money we can use for other things?

Regardless, you have my full and complete, um, green-lightedness to do whatever seems like the best course of action to you. ;)

On this topic: I'm also meeting with Israel on Tuesday to talk about Damn Gurl possibly donating some of their Feb proceeds and helping promote us in other ways, but that's all pretty nebulous right now.

I am really bad at this going to bed thing.

[Rebecca Crane]

That wasn't actually an answer to your question, though.

Yes. Please. I would appreciate it if someone else took over thinking about fundraising. Thanks. :)

On Wed, Jan 25, 2012 at 2:34 AM, maymay <bitethea...@gmail.com> wrote:

[maymay]

On Jan 25, 2012, at 2:08 AM, Rebecca Crane wrote:

> That wasn't actually an answer to your question, though.
>
> Yes. Please. I would appreciate it if someone else took over thinking about fundraising. Thanks. :)

Those are the magic words! SO, read on for those of you interested in fundraising. Rebecca, GO TO SLEEP. ;)

On Jan 25, 2012, at 1:58 AM, Rebecca Crane wrote:

> Hm. We're still waiting to find out if we have student group sponsorship. I may know that by tomorrow night. I suppose that, if we do some fundraising and end up not needing to pay for the space, then we have money we can use for other things?

Yup. For KFANYC1, we raised more money than we needed, so we ended up spending the rest of it ($345)[0] on KFANYC2. If that happens for KFADEN, I'll consider it a massive success.

> Regardless, you have my full and complete, um, green-lightedness to do whatever seems like the best course of action to you. ;)

Cool, thanks! Financial spreadsheet created,[1] added to wiki page,[2] using PayPal.

Next, I'd like to get an estimate from folks regarding venue costs (assuming we have to pay to rent space) so I can begin to put together a budget. Venue seems like it's going to be the biggest single cost we have, so let's start guestimating there.

I recall that the Denver Public Library was $500 for a 4-hour block,[3] but I can't seem to find any information about the potential financial cost of renting space at the Tivoli Student Union. Anyone got info on that?

Once I have a budget, I can start composing an actual ask, and then I can start broadcasting requests for financial assistance because people will know what we're actually spending money on and how much we need.

Also, let me take the opportunity to remind you that if you want to have some kind of equipment or material goods and you want a budget for it, the first thing you should do is add that item to KFADEN's Needs list[4] so that we have a manifest of all items we're looking to acquire.

> On this topic: I'm also meeting with Israel on Tuesday to talk about Damn Gurl possibly donating some of their Feb proceeds and helping promote us in other ways, but that's all pretty nebulous right now.
>
> I am really bad at this going to bed thing.

Weee! GO TO SLEEP! :) Actually, I should do that, too….

Cheers,
-maymay
Blog: http://maybemaimed.com
Talk show: http://KinkOnTap.com
Community: http://KinkForAll.org

EXTERNAL REFERNECES:

[0] https://docs.google.com/spreadsheet/pub?key=0ArYmNHuRadHbcC12cXAxTTZ1bHFkU1hPMENWQUxSS2c
[1] https://docs.google.com/spreadsheet/pub?key=0ArYmNHuRadHbdHFQUVMtS0F6dkV5VXdDREp0d08zVUE
[2] http://wiki.KinkForAll.org/KinkForAllDenver#Donate
[3] https://groups.google.com/group/kinkforall/browse_thread/thread/ace08fc9b657c08f
[4] http://wiki.KinkForAll.org/KinkForAllDenver#Needslist

[Alisa L]

Howdy,

I want to learn how KFA fundraising and expenses work, can I help with
anything? Getting price bids for example? Or is there documentation
on this process I just haven't found yet?

Alisa
P.s. actually would love to hear from organizers what the workload and
major challenges have been before I dive full force into replicating
it in SF.

Sent from my iPhone

[maymay]

On Jan 25, 2012, at 8:07 AM, Alisa L wrote:

> Howdy,
>
> I want to learn how KFA fundraising and expenses work, can I help with
> anything? Getting price bids for example? Or is there documentation
> on this process I just haven't found yet?

There is (some) documentation about this on the wiki, but not enough.[0] The process is fairly straight forward but we should break it down and document the whole of it as soon as we can. If you want to help straight away, I would appreciate your assistance editing and adding to the funding pages on the wiki.

The skeletal content is there, it just needs to be turned into clear, actionable phrases, have examples included, links to past occurrences of how things worked well, and so forth.

Currently missing from the documentation includes, but is not limited to:

* Explanation of Google Spreadsheets template to help make finances transparent.
* Suggestions and cautions of the pitfalls of some electronic payment service providers.
* Elaboration on how to compose a strong ask.

I am currently fundraising for KinkForAll Denver[1] so if you glance through the wiki and also keep an eye on this list for the next week or two, you'll get a very clear idea of what fundraising looks like. Please add whatever you learn to the wiki, and others (like me) will jump in to clarify, expand, and generally flesh out the technicalities of the process.

You can also, of course, help KFADEN just by spreading the link love, posting about it on your blog, emailing your friends, or donating some money. Whatever feels right to you will be appreciated. :)

Thanks so much for your interest!

Cheers,
-maymay
Blog: http://maybemaimed.com
Talk show: http://KinkOnTap.com
Community: http://KinkForAll.org

EXTERNAL REFERENCES:

[0] http://wiki.kinkforall.org/Funding
[1] https://groups.google.com/group/kinkforall/browse_thread/thread/3259c12e1b72cfd2

[maymay]

I've been mining my own history for contacts in the Colorado area and
just came up with a new one. There's a great group called Sexual
Health and AIDS Awareness Peer Education Program (SHAPE)[0] and I've
just sent an email to one of their peer educators I met last year
encouraging them to spread the word about KinkForAll Denver through
their networks. Hopefully this gives us another point of contact for
outreach. I'll let y'all know if anything substantial comes back.

I've also sent an update to everyone who was RSVP'ed on the KFADEN
Facebook event (copy embedded below) with a reminder to please sign up
on the wiki as well. Hopefully, we'll soon see a bit more parity
between those two lists. Getting people to sign up on the wiki also
exposes them to the crowd sourcing benefits of the needs and inventory
lists.[1]

Cheers,
-maymay
Blog: http://maybemaimed.com
Talk show: http://KinkOnTap.com
Community: http://KinkForAll.org

---- BEGIN FACEBOOK EVENT MESSAGE ----

It's only 20 DAYS away from KinkForAll Denver, everyone, and that
means we're ever more excited to see what kinds of ideas, energies,
and perspectives you'll bring to the unconference itself. If you
haven't already RSVP'ed to KFADEN on our wiki homepage, please be sure
to do so:

http://wiki.KinkForAll.org/KinkForAllDenver

If you need any help signing up, have a look at our vide walk through:

http://wiki.KinkForAll.org/HowToSignUpStepByStep

Signing up on the wiki and saying a few words about what your
interests are can help you connect with others before, during, and
after the event itself who are eager to learn, share, and converse
with you about your passions! :)

Also, if you're in the Denver or Boulder area already, check out the
KinkForAll Denver Info Meeting happening on February 9th:

https://www.facebook.com/events/152169994899849/

We're also still looking to raise some funds for incidentals, so if
you've got a couple dollars to spare, please consider donating here:

http://tiny.cc/kfadendonate

Finally, you can help us get the word out by linking to and cross-
posting our press release:

http://kinkforall.org/community-unites-through-peer-based-sex-education-teach-ins-at-tivoli-student-union/

20 days! That's less than 3 weeks! We're almost there, everyone! :)
See you soon!

---- END FACEBOOK EVENT MESSAGE ----

EXTERNAL REFERENCES:

[0] http://bvsd.org/students/Pages/shape.aspx
[1] http://kinkforall.pbworks.com/w/page/11154889/GuideToPre-eventActivities#BuildingInterest