Counting the number of tasks in a branch, and deciding what to archive

[Wallace Gilbraith]

After about 3 happy years of MLO Use, my MLO Android is starting to give me warnings about Too Many Tasks (around 20,000, most of them completed), so I’m starting to think about archiving.

But rather than archiving purely by date across my entire profile, which might archive completed projects I’d like to come back to, I’d like to have an idea of which folders and projects are being subject to archiving.

To this end, it would be neat if there’s some way of mimicking Windows > File > Properties, and counting up the size of any given item, eg a given folder contains how many subfolders and tasks.

For any given item, Properties > Statistics just counts what’s in the level below, not the entire tree below

Anyone got any clever ideas?

Regards – Wol

 

[Laurence Glazier]

I archive every few days after receiving this warning when I was at around 8000 tasks. I preserve outline branches by making the root of the branch a project. If the appropriate parameter is set, it will not archive "open projects". I'm not exactly sure what Open Project means, maybe someone can clarify. In the Windows version of MLO, you can zoom in on a branch, do Select All in Outline View, and a count is shown of the number of tasks.

I am still adding more tasks than I am archiving...

Hope this helps

Laurence

[Wallace Gilbraith]

Thanks Laurence, that is helpful, for now it's given an insight into how the volume is spread over my top-level folders
(I guess I got spoilt with TreeSize from www.jam-software.com, when checking sizes of Windows drives and folders)
I've also discovered that I can postpone the MLO reminder about numbers of tasks, so now I don't feel like I'm in danger any more

Regards

Wol

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[Dwight]

Hi, Laurence. Your solution is close to how I wanted to reply to Wallace's question, but I was having trouble. You say to "Select All in Outline View" - I can't find that, and that was my problem - I could not find any "select all" - could you maybe send a description of how to bring up this command, or a screen shot showing it? Thanks, -Dwight

[Wallace Gilbraith]

Hi Dwight – how I followed Laurence’s tip was:

In Outline, select a branch/ folder of interest (my outline has 18 top-level folders)

Ctrl-R to zoom in on one

F7 to Expand Entire Outline

Ctrl-A to select all items

At the top of the Task Notes page (Alt-F1) is a count of the number of selected items

 

Regards

 

Wol

 

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On Behalf Of Dwight

Sent: 18 December 2017 21:03
To: MyLifeOrganized <mylifeo...@googlegroups.com>

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