How do deal with events that have to depart from the schedule

[Dave Nicoll]

I'm not sure the best way to handle this in MLO.

For instance, I have an update meeting with work that occurs every other Monday. However, this month on of those Mondays is Memorial Day, so we won't be having that meeting that day, and we'll be having it the next day. 

Is there a way for me to change the date of that meeting on my todo list without destroying the recurrance rules?

[Wallace Gilbraith]

Not the most elegant, but for a one-off ….

If Mon 01 is Memorial Day, check it off so the next date is Mon 15; add a task with the same description, as either a child or a sibling of the Mon 15 item, but on Tue 02

If you give this as a child, then when the Tue 02 task is complete, you could delete it rather than just check it off, otherwise the child will recur with the parent task

 

Regards

 

Wol

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[Dwight]

There are probably several good ways to deal with this: here is what I do. I would create a task called "wait for Memorial Day" and I would give it a start and due date of the day after Memorial Day. Then I would select all of the tasks that might be active on Monday and (with all of them selected at once) add a dependency on the task "wait for Memorial Day". Depending on my mood I might also sat the "wait for Memorial Day" task to have max importance, a star and maybe a flag. On Monday all of these tasks will be hidden by their unsatisfied dependency, except for the "wait for" task which will be hidden by a future start date. Tuesday morning I will see the "wait for" task at the top of my list, when I mark it complete all of the other tasks that were postponed will activate.

The above option works if you are working from a listing of active tasks because it makes the postponed tasks inactive.

If you are not working from an active task list, you may prefer this approach first reported by Lisa S (Are you still reading us, Lisa?)

Wait until less than a month before Memorial day to do this (in other words, the instance before Memorial day is completed and Memorial Day is shown as the next start date. Be sure that the tick box for "do not create a completed copy" (in the Advanced Options page of the Recurrence popup) is clear. Mark the task completed. This will result in the one task becoming two: a completed non-recurring task for Memorial Day and an uncompleted recurring task scheduled for a month after memorial Day. Select the completed task and clear the completion box. You now have an uncompleted task for memorial day and a repeating task set for a month later. You can now reschedule the Momorial Day task however you like without any effect on the subsequent instances of the task.

[Nick Clark]

If this is just a one off or very occasional change then I'd handle it thus:

If you have the recurrence set to keep completed copy, then complete the upcoming event in Outline view, and then uncompleted it by checking the box (not undo). You will now have two tasks, one for the next event and one for the further event, which will still have a recurrence. Then just change the next event to Tuesday.

If you don't have keep completed set, then proceed as above and then add a single task for the Tuesday event.

Nick