SAVE THE DATE: AtoM Camp London 2019; July 15-17 at the University of Westminster

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Dan Gillean

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Jan 25, 2019, 5:43:31 PM1/25/19
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Greetings AtoM community! 

We're excited to announce our fourth-ever AtoM Camp, and our second to be held in the United Kingdom. 

AtoM Camp London will take place July 15-17, 2019, hosted by the University of Westminster. Details are still forthcoming and subject to change, but we have an initial page on our wiki - keep an eye on it for more info!
Inspired by similar events like Hydra Camp, Islandora Camp and Fedora Camp, AtoM Camp is intended to provide a space for anyone interested in or currently using AtoM to come together, learn about the platform from other users, and share their experiences. Whether you are brand new to AtoM or an experienced user, we'll be providing sessions geared for every level, and will have different streams for front-end users like archivists and back-end users such as system administrators and developers. 

Registration is not open yet, but we'll update this thread when we have more information! 

BONUS ROUND: Archivematica Camp London 2019

Looking to double-up on your learning experience? The Archivematica team will be hosting a Camp the prior week in London! July 10-12, 2019, hosted by the London School of Economics. For more details, see: 
We hope you'll join us in London! 


Dan Gillean, MAS, MLIS
AtoM Program Manager
Artefactual Systems, Inc.
604-527-2056
@accesstomemory

Jessica Pietsch

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Jan 28, 2019, 9:03:20 AM1/28/19
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Hello Dan and AtoM Community, 

I'd like to ask for help on two things if that doesn't break any rules...

1. With a freshly installed 2.4 and recently upgraded to 2.4.1, I am still having difficulty with the Rights,  all my testing show the rights are working on PDFs and Video, but I cannot get the rights to work to make a JPEG Master accessible, I've tried making it work in the atom demo and am having the same problem there.  Has anyone else experienced this? OR Would someone else who has upgraded mind trying and let me know?  Thank you!

2. Our archive is partly 'distributed' and as such much of it is in other repositories - we have tried to indicate this by grouping them into 'Record Groups' eg. Anti-Apartheid Organisations, Rivonia trials. However in doing so the Archival Institutions are not showing up the holdings within these record groups, when I open the filter it shows [only top-level description], can I remove this filter to make the holdings across the install show up?  

Thanks so much in advance! 

Jessica Pietsch
Digitisation Project Officer
Nelson Mandela Foundation





Dan Gillean

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Jan 28, 2019, 10:43:08 AM1/28/19
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Hi Jessica, 

RE: 1, Have you double-checked the permission settings for the anonymous group in Admin > Groups? By default, public users (aka those not logged in) are not granted access to the master digital object, in case there are copyright or privacy concerns, etc. The one exception to this is with PDF files, since they are essentially unreadable as a JPG thumbnail and users need to access the master digital object to read the text. 

However, you can change this in the permissions module. Navigate to Admin > Groups, and find the anonymous group - this is the "public user" group - aka those who are not logged in. Click on the archival descriptions permissions tab, enter edit mode, and change the "View master" setting to GRANT. Now your public users will be able to click on the reference image provided and see the full-sized master digital object. 

For reference: 
You might also find the following post useful as a reference: 
RE: 2, is your site publicly visible by any chance, so I can see examples of what you mean? Or can you perhaps provide a screenshot or two?

The holdings page on the Archival description view page will by default not show inherited results, to avoid duplication. So if you've added a link from a descrpition to a repository at the collection level, it will not display all the child records that inherit the repository. 

You can manually add a different repository at a lower level, if you have a record in a hierarchy linked to a different institution at the parent level. I haven't tested this particular use case in a long time, but I think if there is a direct link, it should show up in the related repository's holdings area. 

I'm not fully sure if this is what you mean or not, but experiment with adding a direct link to the repository and let me know if that helps?

Cheers, 

Dan Gillean, MAS, MLIS

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Jessica Pietsch

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Jan 29, 2019, 2:28:48 AM1/29/19
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Thanks so much for your quick response Dan,

Re1 - Thank you thank you!! Sorted!

Re2 - I've removed the repository at the top level of the record group but the holdings are still showing as 0.

Here is an example 

When we click on [Browse holdings] and remove the [top-level filter] 

The collection underneath is revealed. 

Any ideas how I might retain my top level hierarchy while still showing the holdings of a particular institution? 

Thanks so much!
Jessica. 





Dan Gillean

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Jan 29, 2019, 11:13:30 AM1/29/19
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Hi Jessica, 

What you're asking for would technically be possible, but I believe it would require some development to implement. 

We don't have a way in Elasticsearch (the search index that AtoM uses to manage these queries) to determine if a record's repository relation is direct or inherited from a higher level. We *do* have such a filter for creators, so there would be something for a developer to model such a filter against, but as of right now, you can either use it as is, or you can show all levels of description. This latter option would show you the dispersed records in the hierarchies of other repositories, but it would also make every level of description associated with your repository (included where the repository is inherited) show in the holdings widget. 

I will show you how to do that, at least - I know it's not quite what you are hoping for, but perhaps it might be of use. 

First, the easy part - you are using the institutional scoping, I see. When institutional scoping is enabled, then the menus (such as the "Browse our collection" drop-down menu that appears) are customizable. 

Go to Admin > Menus, and find the browseInformationObjectsInstitution menu, near the very bottom of the page. Click on it to enter edit mode. To make this link show all levels of description, we can simply add the following parameter to the end of the Path: 
  • &topLod=0
Here's an example: 

browse-holdings-all-levels.png

Now when you use the institutional browse menu, it will take you to the description browse page without engaging the top-level filter. 

The holdings menu itself is trickier - apparently it is hard-coded to only return top-level descriptions at the moment, which is why you are not seeing the description you want currently. 

If you wanted to make it show all levels, then a developer or system administrator could simply comment out line #79 in apps/qubit/modules/repository/actions/holdingsAction.class.php


You can comment out the line by simply adding two forward slashes before the beginning of it, like so: 

holdings-all-levels-code.png

This line is basically saying that one of the parameters is that the parent ID of the descriptions returned should be the root ID of AtoM - i.e. not another description; so a top-level description. If you comment this line out (and don't forget to clear the cache, restart services, and repopulate the search index after as well), then the holdings menu will show all levels of description associated with the current repository. 

An easier, long-term solution, would be to update the holdings list so that by default it shows any descriptions directly linked to a repository (rather than inherited), instead of hard-coding in the top-level record requirement. For users who are correctly taking advantage of repository inheritance (i.e. not unecessarily linking the repository at lower levels when the repo name would be inherited anyway), this would make no changes. For those not properly using inheritance, this might help them identify issues - if fixed, they might even see minor performance improvements. Ideally, if we were to make such a change, we would also develop a command-line task that can check for redundant repository associations (i.e. where the direct repository link at a lower level is identical to the repository link in a parent level, where inheritance would have gotten them the same result) and fix them, similar to the creator unlinker task we developed: 
To capture this thought for the future, I've created a Wish list ticket for the holdings widget, here:
If your institution might be interested in sponsoring this work, please feel free to contact me off-list and Artefactual can prepare a development estimate. 

In the meantime, I hope this helps somewhat! 

Cheers, 

Dan Gillean, MAS, MLIS
AtoM Program Manager
Artefactual Systems, Inc.
604-527-2056
@accesstomemory

Dan Gillean

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Mar 11, 2019, 3:13:33 PM3/11/19
to ICA-AtoM Users
Hello everyone, 

I am excited to announce that registration is now open for our upcoming 2019 AtoM Camp in London, hosted by the University of Westminster!

Pricing and details can be found on the Camp wiki page, or on the Eventbrite registration page: 
Early bird registration is open until May 11, 2019 - sign up before then to save £50 on the registration fee! If you are considering attending both the AtoM Camp and the Archivematica Camp happening a week earlier in London, we also have a 2-Camp registration price, that will save you an additional £50! 

We hope to see you in London! 

Cheers, 

Dan Gillean, MAS, MLIS
AtoM Program Manager
Artefactual Systems, Inc.
604-527-2056
@accesstomemory

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