Agenda for HYH

[SM Newstead]

Hi, this HYH is massive. We will have no choice but to utilize parliamentary procedure (i.e. Robert's Rules of Order). That is to say, you will need to be recognized by the chair running the meeting before you speak, so people don't speak over one another or for long periods of time. I volunteer to run this meeting since I have no proposals and am not particularly invested in any of the outcomes. I welcome someone else if they wish, but it should not be anyone with a proposal, as it may affect their ability to be impartial. 

In addition to parliamentary procedure, disrespect will not be tolerated, and may result in a code of conduct violation. Please keep it civil, even though this is going to be a difficult night. If it helps, please plan what you want to say in a script. 

Here is a brief guide to RRoO: 

https://diphi.web.unc.edu/wp-content/uploads/sites/2645/2012/02/MSG-ROBERTS_RULES_CHEAT_SHEET.pdf

We will start the meeting promptly at 7 PM, with or without a quorum, according to our bylaws, and will conclude by 8:30 PM. 

7:00 PM - old business

7:10 PM - new business

7:20 PM - proposals

• 7:23 - Sell our Kudo3D resin printer - Cpro*
  • Brief description of proposal
    
  • Move to vote
• 7:26 - Sell our English wheel - Darrell
  • Brief description of proposal
  • Move to vote
• 7:29 - Mattie Finney for card access - Ryan
  • Brief description of proposal
  • Questions for Mattie
  • Move to vote
• 7:31 - Station champions with final say over stations - Antonio
  • Brief description of proposal
  • Questions for Antonio
  • Move to vote
• 7:36 - Codify inventory at HSL - Jot
  • Brief description of proposal
  • Read Jot's proposed wiki page
  • Move to vote
• 7:41 - Adopt CDC guidelines - Mike**
  • Brief description of proposal
  • Justifications for proposal
  • One minute statements about proposal
  • Move to vote
• 8:00 - Require masks for 6 more weeks - Jason**
  • Brief description of proposal
  • Justifications for proposal
  • One minute statements about proposal
  • Move to vote
• 8:20 - Station reports (not to exceed two  minutes)
• 8:30 - Meeting adjourned, if not adjourned at 8:10

*note - if any proposer is not present, and a second proposer is not appointed, the vote will be canceled, in accordance with our bylaws. 

**note - one of these passing negates the other and the other vote will not be needed. 

[Cprossu]

good news, 7:23 - Sell our Kudo3D resin printer - Cpro*  was already taken care of last HYH, it passed.

[Eric Wood]

Thanks for volunteering to facilitate the meeting.  In addition to a more formal approach to speakers I strongly recommend a time limit for speakers.  I fear that without one it may take several meetings to get through the agenda.  I am hopeful that Jitsi meets our needs.

On Wednesday, May 19, 2021 at 11:17:57 PM UTC-7 smpne...@gmail.com wrote:

[Ryan Mcdermott]

Could we do this meeting in person?  It would also help with a lot of the issues of station interactions.  HYH has its name because it is about literally hacking the hackerspace.  That is: cleaning it, organizing, building etc.

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[Ryan Mcdermott]

I’ll offer to host that night for HYH actually (Shaundra if you want to run it from there).  I’ll also bring in some camera and sound equipment so the online people can follow along easily.  Shaundra, since you are running the meeting, does that work for you?

[SM Newstead]

I think a hybrid meeting is a great idea! Can we put jitsi on the projector? We should bring fooooood

Eric, definitely time limits, that's what I was trying to do with the times listed, but I'll compile something even more comprehensive tonight. 

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[Jot Powers]

You do have a proposal Shaundra, unless you want to withdraw it for this meeting.

Here is the list I've captured in the pinned items in #general on Slack.

• Inspection list for donations (5/7) - Shaundra
• Does the item function as is? If no, does the item function for easy repairs under $25 of HSL funds, or does someone agree to use their own funds?
• If the item is specialized or rare equipment, does it function for under $100 of HSL funds, or does someone agree to use their own funds, with station head approval? All repairs must be completed within one month. 
• Does the item take up more than four square feet? If so, then it requires a community proposal already, due to a previous proposal. 
• Does the community or any station have need of it, or imminent use?
• Does this item require a new station, does HSL want the new station and is someone willing and able to act as the new station head?
• Will this be predominantly storage, or will it be used? If storage, does it further organization and tidiness at HSL?
• If this item fails inspection, it can still be taken off HSL property within five days by a member as their own possession. A parking permit must be affixed to the desired property. 
• Is this item valuable (worth over $500) or is this item a tax write-off which is subject to various nonprofit financial rules? If so, the treasurer has the sole responsibility, with our accountant, to ensure  its proper disposal. 
• Codify our policies on Inventory (aka parking passes & red tags) (5/11) - Jot
• Card access for Mattie Finney (5/13) - Ryan
• Sell our Woodward Fab English Wheel (5/13) - Darrell
• Masks
• Follow guidance of CDC relating to mask/Covid Policies. (5/18) - Mike
• Documentation requirements for being unmasked at the discretion of the host
• Require masks until July 8th (5/18) - Jason
• Station champion coordination (5/19) - Antonio
• If your proposed action impacts a station other than your own, you must coordinate with the current champion/acting champion before taking any action.
• If you feel another station is a mess, you should bring it to that champion to clean it. If you feel there is surplus equipment, talk to the champion and ask them to red tag it.
• If you want to temporarily use part of another stations space for a project, get the champions go ahead in advance.

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[Ryan Mcdermott]

Yeah, we can put it on the project.  I'll volunteer to be in charge of AV for the night.

On Thu, May 20, 2021 at 9:54 AM SM Newstead <smpne...@gmail.com> wrote:

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[Rick Blake]

If we hybrid this, I'll be there in advance to verify Jitsi can be projected via the AV station. Yesterday the AV computer was verified and updated, and will be rechecked for performance. Backup will be available.

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[SM Newstead]

My proposal was supposed to be passed last HYH by Luis. Since it's already been put off, I'll table it, and remove the resin printer. Otherwise the agenda remains the same. Thanks a lot, Jot. 

[Ryan Mcdermott]

Rick do you want to take over the AV stuff?  I know we have a lapel mic that Shaundra could wear (which likely needs batteries).  We also have some cameras and video capture equipment as a part fo that station as well.  

If you want to take that on, it would be a big help!  I'd just ask that you go in maybe the day before to verify it all works properly.

(I have basically a modern copy of the AV station that I travel with, and can use as a backup if the AV station isn't running right.  Would be cool to see that station get used though)!

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[SM Newstead]

You AV nerds are great

[Jot Powers]

I like the initiative, but given the number of proposals and the passion around some of them, I'm not sure why we're trying a hybrid meeting for the first time, this time.

But hey, maybe it'll work out.  :)

On Thu, May 20, 2021 at 10:20 AM Rick Blake <rick...@gmail.com> wrote:

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[Ryan Mcdermott]

HYH meetings have been in person for over 10 years.  We moved them online because we *couldn't* do them in person anymore, but at this point we can.

One way of looking at it is: the online meeting *is* the concession.  HYH is an in person event, and kindof has to be since we can't clean the lab via a zoom call.

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[Rick Blake]

Not necessary, I expect to be there, AV is a service and resource. The station head/champion need not attend or operate it for any event. But the station head should, IMHO, verify that it is fully functional before any scheduled event, or otherwise ensure it is.

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[SM Newstead]

If we're cleaning the lab, we'll be there quite late. I have no problem with that, though. 

I have a method for the video portion. The little hand waving thing in Jitsi if they're not in video. I've run hybrid meetings before when I was the vice president of Mesa Community College, and I had to run senate meetings with Red Mountain campus participating digitally. We've also had birthday parties as a hybrid approach for visitors from afar using this method. I will ensure that "digital" people get just as much accommodation, time and respect as "in-person" people. As for the tech, I have every confidence we can figure it out. We've all used it many times and Ryan and Rick are very knowledgeable. Ryan has rigged this specifically for Hot Topics many times. (We should do one of those again)

[Jot Powers]

I'm hoping we get back to in-person, so onboard there.  My point is we haven't done any hybrid, and now we're trying it on the HYH meeting that is likely going to be the most... um.... vocal?    We've only done virtual or in-person. 

-Jot

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[Jot Powers]

Sorry, this passed in the ether with my reply.

All good.  Looking forward to it.  Just not sure which location I'll be at.  :)

-Jot

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[SM Newstead]

Robert's rules of order should quell the vocal outbursts quite a bit, allowing for our hybrid approach. As someone who has run these kind of meetings, I think that having a portion of the meeting be in person will be easier to facilitate than having it all online. People online talk over each other more than in person, because of delays in video and such. People are also less likely to be heard online. I have a lot of experience running meetings (including hybrid) with far more at stake, so I think it will be okay. I ran our meeting where we decided to get an employee; that was contentious! It was one of our shortest meetings, when properly planned for. Thanks for your astute insight, though. We certainly want to consider all the possibilities. 

[Eric Wood]

Yay!  I'm excited that we are going to have an in-person component for HYH.  Bummed that I will be out-of-town and joining on sketchy 4G.

[Nate Plamondon]

  Point of order: The masks and station heads proposals are too new for a vote at this HYH.  

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Nate Plamondon

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[Nate Plamondon]

I have no concept of time, and thought this was for tonight. If you need me, I'll be hiding under this rock again.

--
Nate Plamondon

[Cprossu]

There's gotta be something in the water, you are the third person I've seen today who has thought that hyh was tonight!

[milton.ja...@gmail.com]

Yeah.  I am still working on my proposal...

[SM Newstead]

I totally thought it was tonight also. 

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[Jaime Glasser]

Me too. 

On May 20, 2021, at 3:57 PM, SM Newstead <smpne...@gmail.com> wrote:



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[Cprossu]

Well you get another week to plan! How cool is that?

[milton.ja...@gmail.com]

I made an attempt at updating this.  Nothing I am saying is stone.

7:00 PM - old business

7:10 PM - new business

7:20 PM - proposals

• 7:20 - Sell our English wheel - Darrell

• • Brief description of proposal
  • Move to vote

• 7:29 - Mattie Finney for card access - Ryan
  • Brief description of proposal
  • Questions for Mattie
  • Move to vote
• 7:31 - Station champions with final say over stations - Antonio
  • Brief description of proposal
  • Questions for Antonio
  • Move to vote
• 7:36 - Codify inventory at HSL - Jot
  • Brief description of proposal
  • Read Jot's proposed wiki page
  • Move to vote

• 7:41 – Change Mask Requirements** Jason and Mike
  • A.  No change – Masks required until July 6
  • B.  Masks not required for Vaccinated
  • C.  Masks can be required with 48 hours notice, masks will be required the whole day of the masked event.
  • Vote for what you are OK with.
• 8:00 – Austin Rohner for Card Access - Milton
  • Brief description of proposal
  • Questions for Austin
  • Move to vote
• 8:05 –Demar Douglas for Card Access - Milton
  • Brief description of proposal
  • Questions for Demar
  • Move to vote

• 8:20 - Station reports (not to exceed two minutes)

• 8:30 – Cleaning Assignments

• 8:30 - Meeting adjourned, if not adjourned at 8:10

[Chris Matthieu]

Hey everyone,

I could use your help 15 minutes before the HYH meeting (6:45pm). 

I have a very important customer meeting tomorrow to demo my new startup's spatial video chat technology. I need to see how it performs with 1, 2, or 3 dozen people in a video chat.

If possible, please join me today at 6:45pm on https://www.grouproom.io/dome and then jump to HYH at 7pm.

Thank you!

Chris 

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[Ryan Mcdermott]

Milton, can you clarify "no change"?  Our current rules are to follow the city of Mesa's rules, which are currently the same as the CDC recommendation.

So it should be:

1) No change.  Masks not required for vaccinated people.

2) Start requiring masks for everybody (regardless of CDC recommendation or vaccination status) until July 6th.

3) Masks are only required for specific events (regardless of CDC recommendation or vaccination status).

Although to make the voting easier, it could work to do it in a hierarchy of restriction, so:

1) No change

2) Masks are only required for specific events

3) Start requiring masks for everybody.

On Thu, May 27, 2021 at 3:31 PM milton.ja...@gmail.com <milton.ja...@gmail.com> wrote:

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[Antonio Contrisciani]

this is incorrect ryan, our current rules were MORE restrictive than the city of mesa rules, so this is correct.

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[Antonio Contrisciani]

these are the official rules we have been operating up until now

c Wood

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Jun 27, 2020, 8:20:00 AM

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July update regarding COVID and HeatSync

The majority of June’s second Hack Your Hackerspace meeting was spent discussing what guidelines the Lab should follow in the coming weeks.  With the increase in cases that we are seeing in Arizona and Mesa’s proclamation requiring face coverings, we have landed on the following rules for the use of the Lab.

• No more than 10 people should be in the lab at any one time.

• Non-vented face coverings are required while inside the lab.  Masks should be worn properly and cover the wearer’s nose and mouth.

• Users of the space are asked to clean and sanitize the area where they worked.

• If the 10-person limit is reached, members should be given priority over non-members.

As always, if you have ideas how the space could be managed more efficiently please bring your ideas up in a new thread on the forum. This thread is locked for clear communication from the board, not to stifle discussion.

On Tuesday, March 17, 2020 at 9:25:01 AM UTC-7, Eric Wood wrote:

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74.125.195.138

[Antonio Contrisciani]

as a point of order, we have not officially removed the 10 person limit either, though we have been effectively ignoring it.

we should really get a proposal in place or modify the above proposal to remove the 10 person limit. when it was suggested in the groups there seemed to not be any dissent on THIS part of things, only on masks.

[Ryan Mcdermott]

Antonio, if you want to argue with me about this stuff, can you just message me directly?  This is getting frustrating because people are trying to organize for this meeting, and you're creating confusion around it.

If you just want to argume, my email address is posted in the header of this message, and you can also just message me on slack.  I am asking you politely to kindly stop it.

The policy was updated on December 8th to follow the city of Mesa's guidelines.  

The thing you are posting is from 6 months before that.  You're trying to confuse people using out of date information.  Stop it.

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[Antonio Contrisciani]

There was not a hyh on dec 8th. there was one on dec15th, were masks were heavily debated and it was determined that as there was no proposal, it was moot and the previous agreed on policy would remain in place. If you have minutes from a hyh that show otherwise please provide them

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[Antonio Contrisciani]

apologies the hyh was the tenth, the minutes were posted 12/15

[jot.p...@gmail.com]

[Deleting all of the inflammatory portions just 'cause.]

My belief/understanding/recollection is:

• We set the policy that masks were required and there is a 10 person limit, back last year.
• We have never rescinded that policy.  We had various discussions about how we would modify that policy, but it never came to HYH. 
• So, Milton's version reflects my understanding.

FWIW.  I could be wrong.

-Jot

[Antonio Contrisciani]

thank you jot, i concur.

I have also spoken with Mike and Jason and they are both willing to add a waiver to their options of the current proposal to remove the ten person limit, which i think is more than timely.

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[Ryan Mcdermott]

It wasn't an HYH proposal, it was a board vote.  The message explaining this was posted on December 8th 2020 at 3:28pm.  I also talked extensively with Shaundra about this, and she agreed that the current policy was to follow the guidelines from the city of Mesa.

I did this to confirm that this was the policy before hosting this week.  

This is not the place to relitigate this.  Again, Antonio, if you just want to argue, please message me directly or at the very least move this to the covid-19 room on slack so that we aren't littering up the discussion for this meeting.

As it stands currently, according to CURRENT HSL policy, the vote is essentially:

1) No change.

2) Masks can be required at special events at the request of the host.

3) Start requiring masks for everybody.

On Thu, May 27, 2021 at 4:06 PM jot.p...@gmail.com <jot.p...@gmail.com> wrote:

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[Ryan Mcdermott]

(In the interest of not further littering this thread, I'm not going to reply to you anymore, Antonio.  If you want to keep arguing about this, message me directly).

[Antonio Contrisciani]

You are correct ryan, I had missed the boards vote where they codified the following, EXACT policies by listing them out

"These restrictions are slightly less comprehensive than the ones we enacted in July, but the gist remains the same as before: 

• No more than 10 people should be in the lab at any one time.

• Non-vented face coverings are required while inside the lab.  Masks should be worn properly and cover the wearer’s nose and mouth.

• Users of the space are asked to clean and sanitize the area where they worked.

• If the 10-person limit is reached, members or students attending classes should be given priority over non-members.
  

• Additionally, the country-wide medical exemption clause applies, but should not be abused. There are very, very few conditions which preclude mask usage. 

• Furthermore, in accordance with city/county policies, a single individual is not required to wear a mask in the space while alone.

• Also of note is that masks are not required in the city of Mesa policy, so long as there is sufficient distance between two individuals (six feet) and they are seated. I am not so sure this is a good idea, speaking as a biochemist. However, I think that a person at the laser and a person at the 3D printers are no risk to one another. But a group of people in the machine shop 6 feet apart, I would want to be wearing masks. This point needs clarification. "

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[Antonio Contrisciani]

the blue items were open to discussion /.vote before coming into effect and then on the tenth after the very contentious hyh,

smpne...@gmail.com

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Dec 10, 2020, 7:30:44 PM

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Hear, hear. But yeah, we're going to send out a voting form to the community to settle this. We'll see where it goes. I value all of your inputs. 

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though this voting form was never, to my knowledge sent out.

[SM Newstead]

Okay, well, hopefully we come to resolution with the vote tonight. We can mention the 10 person limit in the discussion of these proposals; I assume it's part of Jason Nevins' proposal. 

[Antonio Contrisciani]

Instead of continuing to argue endlessly and pedantically about whether adding masks is the change, or removing masks is the change, lets just have the policy read something similar to this for the sake of everyones mental health.

Decision on how best to move forward with covid-19 policies in the lab.

Option A.) No longer require vaccinated people to wear masks. Remove 10 person limit. Unvaccinated people are on the honor system to wear masks

Option B.) Require non vented masks through july, except for those with medical exemptions. Remove 10 person limit. Re-evalute in july.

Option C.) No longer require vaccinated people to wear masks. Remove 10 person limit. Certain calendar days will be announced at least 48 hours in advance where masks will be required to be worn by all in attendance even vaccinated individuals.

that gets rid of any contentious language over what came before. it boils it down to brass tacks so we can just vote on it instead of endlessly arguing over minutae

[Antonio Contrisciani]

I spoke with jason and mike on slack and they were both willing to add it to their proposal/options

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