Hi there, thought I would reply to this as we use Nexudus Spaces. Bit of background first- we're Coworking Bath and we opened Bath's (as in Bath,UK) first coworking hub about 3 months ago. We are focused on the tech and creative industries, and we occupy 9 rooms across 4000 sq ft in a beautiful building which is full of history.
We looked around at several options for actually running the place- we already use Highrise for CRM, Podio for project management and Mailchimp to grow a list of interested people before we opened. First thoughts were to hack together other systems that we already used, for example we use the excellent Freeagent for invoicing/billing- and given that all the cloud based tools we use have APIs we thought we'd string them together and make it all work. We quickly realised that there was key stuff which we needed help with that none of these systems could usefully provide, most importantly membership billing. So we looked around, and talked to a load of providers (plus open source options) and we were almost going to go with another system when Nexudus suddenly popped into the equation. We had a demo and it quickly became clear that it was the right system for us, for a number of reasons some of which might be unique to us, but I will list the main reasons we went with it, then what we think now, and finally list some challenges with the system.
Why we went with it
1. Nexudus as a company have a shopping cart background and this is evident from the system. Before we started we had no idea how much our members would want to change plans, add new stuff, use odd payment methods, want invoices in different names, the list goes on. Running our space from an admin point of view is 10x more complex than we thought, and Nexudus copes with it OK (there are issues but we'll come to that). I don't know how we would have coped if we'd gone with a system which didn't have the finances etc at the core.
2. The system has a built in website CMS, which means you can get a website up quickly, populated with data from the system (eg room descriptions, cost of hire etc). We have a public member database, members can book rooms and resources from the website, there's a list of events, it's pretty good. We'd have loved to have done this ourselves, and it might have been possible with Wordpress and a lot of time, but this was super convenient.
3. Everything member facing is customisable, including all the emails which go out to members - this was the killer feature vs the other system we looked at. We made our emails really personable and all about our brand, and we think that's helped our community grow faster.
What we found
1. The system is great but it's not something you can dive into and set up in an afternoon. There's not a huge amount of written documentation above the basics. However, Adrian and team are super responsive, and this has been the single biggest reason we're happy (see below). There's always an answer on how to do something, even if it's not built in as standard yet, and believe me, your members will want all kinds of weird deals. Want to restrict access to certain days? Or give members X hours in some plans, and also 25% off on room bookings, but not on lockers, and give a top line further 25% off for 2+ people in a team- you can do that- it takes some setting up, but it's doable and there's help from a real person every step of the way if you need it.
2. Stuff is missing sometimes, but you don't get shuffled into some kind of Get Satisfaction forum and talk about it for years- come up with an idea and if it's sound you can be assured that it'll be talked about and possibly even added really quickly. Some stuff that was really holding us back (eg one member paying the bill for a bunch other members who he works with) got suggested and added in quick time, and work great. Sometimes it feels like the system is in beta all the time, but we LOVE that feeling, there's always cool stuff being added, or just plain useful features. It's exciting, we feel like we're helping to build an incredible product and our opinion is listened to on a daily basis.
3. Once it is set up, it works great- and it's hugely satisfying to see that without any input from us our members are reserving rooms and other resources (with their discounts being applied automatically), changing plans, updating their information etc etc
Challenges/Future thoughts
1. We don't really use the help desk and messages functions, they are clunky and they get in the way a bit. We're hoping that there will be options to turn these off and hook into external services (ie mailchimp and zendesk or similar) instead. We're eagerly awaiting being able to use the API through Zapier or similar which will help here.
2. If you are in a country where some items get VAT added and some don't (like the UK) then have a chat to Nexudus about it, it's complex and I think it's in the pipeline from them.
3. This is the biggest one- the system doesn't pro rata if someone wants to move plans. A member can choose their 'next plan' but you have to either wait until the next bill to trigger it, or push forward the invoice to trigger another one and change the billing date. We have a lot of members who join on a small plan and love us so much they want to upgrade pretty much straight away, which means we have to work it all out manually, and then the checkin hours don't work. I'm told that pro rata changes are in the pipeline and this will be a huge step forward. Again this is one of the reasons we love Nexudus, it's not there yet, but we know they will work like crazy to add it in once it's taken on board.
Overall, Nexudus should be on your shortlist, and YMMV on your eventual choice, but I can't stress enough the core functionality of Nexudus is what makes the difference for us, and to remain sustainable, reliable and consistent billing has to be at the core of our management system. Hope that helps, let me know if you want any other thoughts
Cheers
Tom