Cleaning up and creating new MLO file

[Mike McCallister]

Hey folks,

Looking for advice on how best to clean up a very old file and start somewhat fresh in the new year.

Background: I've been using MLO since ~2009, and have pretty much used the same MLO file for all this time. I use MLO at work and home (with occasional use of the iOS app). Since adding a cloud account with v5.0, Sync has always complained about too many tasks in the profile (Total tasks: 9818, Completed: 4426, Notes (kb): 2681). For the record, I don't think Cloud has ever failed to sync active tasks. I have AutoArchive set.

What I'd like to do is retire my existing file into an accessible snapshot, reorganize my outline, move a bunch of stuff into Someday/Maybe and delete stuff that I am unlikely to do.

I'm probably overthinking this, but since a long weekend is approaching, what I think I want to do Is:

1. Use File > Save As to rename the existing file (such that it doesn't sync with MLO Cloud)
2. Perform my cleanup duties
3. Rename the file back to resume sync-ing

Is there a better way to do this?

Thanks,


Mike McCallister
Senior Document Architect



PKWARE, Inc.
201 E. Pittsburgh Ave.
Suite 400
Milwaukee, WI 53204
Direct: 414-289-9788 x1136
www.pkware.com

[Stéph]

Hello Mike,

I need to do the same thing, to cut my file size down and remove my list of "will never do" tasks, before I start synching to an MLO Cloud subscription.

I'm going to "Save As..." a copy, then reopen the original file and start cutting out expired branches. I will probably also manually Archive some old branches (File -> Archive), so I have a journal record of projects I've finished.

Happy New Year,

Stéphane

[Mike McCallister]

Thanks, Steph! This sounds similar to what I was thinking, but you picked up on the not-quite-declared need to ensure all is preserved.

 

Happy New Year!

 

Cheers,

Mike

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[MOK | MATSURU]

to be safe, I'll recommend to create a new Cloud file to sync to your new MLO file.

This will avoid potential sync disaster should there be any issue.

To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/C9CEF7F90C85DA4F8B508CB062A04B11029F29FF27%40mkewin-exchmbx.pkware.com.