In a team environment...

[Thomas Dale]

Hi all,

I'm a fairly new and infrequent user of MLO and am really quite impressed with what I've seen so far.

Sadly I'm unable to go into too much detail, but I am looking for a new task management system to help my team at work complete our workload. Currently the task lists are being run from Excel - ikr?!

Anyway, in short I'm looking to find out whether or not MLO would be suitable for a team environment. I am keen on MLO because, as mentioned, I'm impressed by what it offers. My idea is to use contexts as team members and combine all of our tasks into one file as, naturally, the status of one person's progress affects the next. We are a team of 11 or so and complete the same tasks on a monthly basis.

I've read on this forum in other posts that MLO is not designed yet for collaboration but a single person's task list. That said, it certainly is powerful enough to do. My concern is that the task list is to be shared using Cloud Sync as the best method of semi-collaboration; what happens if more than one person needs to update their task list at the same time? Does this pose any syncing threats in that it may mark tasks as incomplete when they actually are complete, or delete any new tasks added?

We're a fair way off of deciding which program to use at this point, though I'm hoping with the answers of this lovely forum I may be able to strengthen my case :)

Thank you for reading and in advance of your advice :)

Tom

[Jeff Smith]

From what I saw recently, there was one who had trouble with tasks not being marked right when many computers were using cloud sync. I haven't heard from anyone else using many computers so I would be concerned it is not handling something like maybe people making changes at the same time.

It's just not well tested to know what's going on there as far as I know.

Virus-free. www.avg.com

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[Joel]

You may want to look at ClickUp. MLO doesn't provide features for sharing. ClickUp though has start and due dates along with dependencies and team-sharing and may be more suitable for your needs.

[Stéph]

Hello Tom,

If you try it and you get it to work, I'd be very interested to hear how it goes. 

At the moment, I'm using OneNote with Outlook for team collaboration, more and more. Tags are good for identifying tasks, changes, queries, etc in a project, because on the desktop version you can search them and create tag summary pages. You can also create linked tasks in Outlook, which is a good way to manage your own tasks from the project and to report completion status back to the project notebook. Over the next year or so, we'll be transitioning to Microsoft Teams in Office 365, so my project task management method will be changing again.

I still use MLO for organising my personal project input and for my home life. It's way better than anything else I've found for managing your tasks, reorganising them and setting up multiple views into them.

Stéphane