Are your reviews really blind?

[Anna Isabel Esparcia-Alcazar]

Dear all,

Kevin and I were discussing the convenience of making all APPS chairs Program Chairs in MyReview, so as to make the processing of camera-ready files easier, and we had the concern that those authors who had submitted to tracks other than their own would see the names of the reviewers for their own papers.

So I set out to find how often this actually happened, and the result was quite shocking.

While what we were fearing does not happen so often (6 track chairs are authors of papers in other tracks) it turns out that the following 11 people 

Divina

D'Andreagiovanni

Mora

Cagnoni

Iacca

Glette

Zhang

Urquhart

Hidalgo

Hubert

Nguyen

have submitted papers to their own tracks. Of these, only 3 (Urquhart, Nguyen and Cagnoni, or rather, their co-chairs) have hidden the names of the reviewers.

I am including EuroGP track chairs in this mail, because they are guilty of the same sin.

In the conference web site we claim that "The reviewing process will be double-blind" and we ask authors to "please omit information about the authors in the submitted paper".

I guess potential reviewers read this too, and are misled into thinking their names will be hidden to authors.

So, can anyone offer a suitable explanation as to why we are misleading reviewers like this?

Best,

A*

[J. Ignacio Hidalgo]

Dear All

In our case, EvoPar, the papers are assigned to the reviewers by the other chair. I did not know that we need to hide the reviewers. 

Iñaki

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2017-12-26 16:33 GMT+01:00 Penousal Machado <mac...@dei.uc.pt>:

Dear All,

When I organized EvoMUSARt and EuroGP the submissions of the chairs to those events were handled separately. 

Basically, when one chair submitted a paper the other chair was responsible for finding reviewers for that paper, and introducing those reviews in the system.

I always assumed that this was the standard procedure for all evostar events.

Cheers,

Penousal

 

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[Federico Divina]

We did the same

Inviato da BlueMail

[Giovanni Iacca]

Dear all,

Fabio D'Andreagiovanni and I also did the same for evocomnet.

By the way, can we already send the notification emails to the authors, or all the emails for all evoapps tracks will be sent together by the chair?

Cheers,

Giovanni

On Wed, Dec 27, 2017 at 10:29 AM, Federico Divina <fdi...@upo.es> wrote:

We did the same

Inviato da BlueMail

Il giorno 26 dic 2017, alle ore 16:51, "J. Ignacio Hidalgo" <hid...@dacya.ucm.es> ha scritto:

Dear All

In our case, EvoPar, the papers are assigned to the reviewers by the other chair. I did not know that we need to hide the reviewers. 

Iñaki

--

Giovanni Iacca, Ph.D.

[Giovanni Iacca]

PS: In evocomnet, we have a borderline case of a paper which got relatively good reviews but nevertheless two reviewers (out of three) gave low scores because they considered it out-of-scope due to the lack of bio-inspired/evocomp content (it is actually focused on pure networks aspects). Last year we had some discussions about attracting researchers from other areas -which in a way might be the case of this paper- so we are wondering if we should give a chance and allow the authors to present a poster.

Do we have some guidelines or recommendations to handle such cases?

Best,

Giovanni

--

Giovanni Iacca, Ph.D.

[Anna Isabel Esparcia-Alcazar]

> By the way, can we already send the notification emails to the authors, or all the emails for all evoapps tracks will be sent together by the chair? 

They should be sent all together, but for that we need that COMPLEX, ENERGY, GAMES ROBOT & STOC add their figures to the spreadsheet, so that we can have a global acceptance rate and decide collectively on the borderline papers.

A*

[cag...@ce.unipr.it]

First of all, happy birthday Anna!

Then, before we send out notification, let me suggest we discuss how to
treat the papers we accept as "posters" (always remember to call them
"interactive presentations") regarding their publication in the
proceedings.

Considering the data currently in the spreadsheet, it would probably be
reasonable to assign fewer pages to posters.
In fact, we need to publicize reasonably low acceptance rates for the
'first-class' papers, but we probably want to encourage participation of
as many authors as possible. In this case, it would be a bit inconsistent
to allow the same number of pages in the proceedings to papers we consider
quite explicitly 'second-class', since we separate the statistics of
'fully-accepted' papers from the others.

I would suggest 8 or 10 pages for 'posters', i.e., the same as short
papers (it would be probably easier to have only two classes of papers in
the proceedings) or two more pages.

Stefano

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[Antonio M. Mora García]

Hi all,

In EvoGAMES we did the assignment in the same way.

 

Regarding the decisions, as usual, we have been pushing the reviewers since the 10^th of December.  :/

We are still waiting for a couple of reviews and hopefully we’ll have them today, so we’ll update the shared spreadsheets with our decisions tomorrow or on Saturday.

 

Cheers,

Antonio and Alberto.

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[Francisco Fernandez de Vega]

Dear all,

in other conferences there is a special track called "conflict of interests", and I had to submit in the past my own paper to that track when I was the chair of a special session, if I want the paper to be part of the session.  Somebody else is in charge of those papers, and only if I get an acceptance, I can ask for the paper to be send to my session, after the acceptance.  This way, I never know who the reviewers are.

I think we should simply apply something similar in the future.

Paco.

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[Sim, Kevin]

Dear all,

As far as I am aware the way that this has been traditionally handled by apps is for the other track chair to send review requests by email and submit responses to myReview using fictitious aliases.

We could also adopt Paco's approach and have chairs submit their own papers to the general track.

Regards

Kevin

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[Anna Isabel Esparcia-Alcazar]

> First of all, happy birthday Anna!

Thank you! :-)

> Then, before we send out notification, let me suggest we discuss how to
> treat the papers we accept as "posters" (always remember to call them
> "interactive presentations") regarding their publication in the
> proceedings.

We are dropping the "interactive presentation" concept, as nobody really understood it this year, and we're simply calling it "short talks".

Regarding your reasoning about reducing the number of pages for posters, it is a valid argument, but we have not done it for the past 10 years, as far as I can remember, and there are a number of reasons for not doing it this year either:

- forcing the authors to reduce the size of their paper may end up making the papers worst

- reduced papers would require a second review, and we have neither time nor resources for that

- many authors withdraw their submissions once they realize their submission was accepted as a short paper (or as a poster)

The idea is to send 3 notification mails: 

- generic acceptance (that authors can show to their funding institutions)

- generic camera-ready instructions

- specific form of presentation (long talk + optional poster, or short talk + compulsory poster)

I hope you are OK with that.

Best wishes for the new year,

A*

---

From: evo...@googlegroups.com <evo...@googlegroups.com> on behalf of cag...@ce.unipr.it <cag...@ce.unipr.it>
Sent: Thursday, December 28, 2017 12:55 PM
To: evo...@googlegroups.com
Subject: Re: When to notify

 

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[Kyrre Glette]

Dear All,

 

I think Paco’s approach sounds like a good solution.

 

One thing that could have been nice would be to have the option to hide/show the reviewer names in the “check reviews” page. This way the COI-chair would not see who the reviewers were, and the other chair could still handle the review/decision process for those papers without having to coordinate through a general track. But I have full understanding that it may be difficult to change the myreview system.

 

Another thing that worried me is that as a reviewer for EvoENERGY, I could see the author names of the paper when logging in to the system to review. Does this apply to all reviewers (which means that the reviews are not blind at all), or just the track chairs?

 

Kyrre

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[Anna Isabel Esparcia-Alcazar]

What would be *really* nice would be that the system detects conflicts of interest and hides the names of the reviewers for you (this is what the system used for GECCO does). 

But modifying MyReview to do this would require programming. Any volunteers? Or you perhaps have a gifted student who could do it, in exchange for a moderate fee?

> Another thing that worried me is that as a reviewer for EvoENERGY, I could see the author names of the paper when logging in to the system

> to review. Does this apply to all reviewers (which means that the reviews are not blind at all), or just the track chairs?

No, you can only see them because you are Editor. Incidentally, Chairs and Editors should not do reviews. 

Yes, we should have written this somewhere and let you know in advance...

Marc is working on a modification that will allow Editors (yourselves) to see camera-ready papers, without needing to be upgraded to  Program Chairs (so that if you have a paper in another track, you would not see the reviewers for it).

A*

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To: evo...@googlegroups.com
Subject: RE: Are your reviews really blind?

 

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[cag...@ce.unipr.it]

Dear Anna and all,

in principle I am perfectly ok with allowing all accepted papers 16 pages
in th eProceedings, whatever the presentation format.

I am only considering the case, as is happening this year with EvoIASP, in
which we have a 'stratification of the papers as follows:

4 talks
4 posters (+ 1 short paper)
2 rejections

It is really difficult to differentiate the 4 papers that we suggest be
accepted as posters, so the choice is:

- accept only 4 papers (40% overall acceptance if we do not count the
short paper in)
- accept 8 papers (80% (!) overall acceptance rate)

The former choice would probably keep away some rather faithful and
reputable contributors from Evostar, and we want to have a large audoence,
considering we did not have so many submissions and we want to keep the
main feature that makes Evostar popular even beyond its scientific merits,
which is the welcoming and very friendly environment.

The latter would rise some problems when it comes to publicize the
acceptance rate: we agreed we wanted to keep it (or at least make it
appear) lower than in the last editions.
So, the solution would be to publish the acceptance rate statistics
highlighting the percentage of papers accepted as talks, somehow making it
clear that the others are sort of 'second-class' papers.
That would be obviously in conflict with reserving the same number of
pages to all papers (except those originally 'marked' as short papers).

In any case, if we go on with this option, I would suggest that we clearly
highlight the full-paper acceptence rate in the introduction of the
Proceedings, either marking it in bold or keeping those figures only in
the main table and adding as text '... plus xx papers accepted as ....
(short talks? Would thos term be rekevant for the Proceedings)'.

Stefano

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[Francisco Fernandez de Vega]

Dear all:

I would prefer to follow announced rules, as described in the web site:

"This year EvoApplications is accepting two kinds of submission: full papers and short papers. Full papers require novel and complete research work and have a limit of 16 pages. Short papers should present complete research or interesting preliminary results and have a limit of 8 pages. Both types of submission will undergo the same double blind review process and all accepted papers will be included in the LNCS proceedings. Based on reviewers’ assessment, accepted full papers will be presented as full length talks, and authors of accepted short papers will present a short talk as well as present a poster. "

Changing rules after the game has began only decrease quality of a competition :-)

Paco.

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[Anna Isabel Esparcia-Alcazar]

Happy new year to all,

Paco: we are not changing the rules.

Long papers = papers up to 16 pages length AS DECIDED BY THE AUTHORS -> established at SUBMISSION stage

Short papers = papers up to 8 pages length AS DECIDED BY THE AUTHORS -> established at SUBMISSION stage

Long talks = long papers that are accepted BY THE REVIEWERS -> established at REVIEW stage

Short talks = long papers that are accepted BY THE REVIEWERS as "posters" -> established at REVIEW stage

So, short papers get a short talk by definition. Long papers that have been ticked as "posters" by the reviewers also get a short talk, but they get a 16 page paper in the proceedings.

As has been said before, making authors shorten their papers from 16 to 8 pages in a few weeks and without a second review process will only decrease quality.

A different thing is to mark these papers as such in the proceedings (e.g. making a separate section for the "short talks") so that it makes sense to give only the acceptance rate for the ling talks.

Regarding the 4 borderline papers:

I would say let's accept the COMNET and ROBOT ones, but send them to the General track

I'm ok with rejecting the NUM one (and I have already ticked this in MyReview)

As per Iñaki's paper, I'd say it'd look "cleaner" to reject it, but I'm OK either way.

In any case, we have to notify TODAY OR TOMORROW at the latest, so if you have strong opinions on this, please do not wait till the last minute.

An additional point: when considering your BPA nominations please bear in mind that you can NOT nominate your own papers as Best Papers.

Best,

A*

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[Francisco Fernandez de Vega]

I was referring to this thread of conversation, where I thought a discussion on the number of pages was beginning again :-). 

Happy to know that I were wrong, and rules are not changing.

Paco.

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[Sim, Kevin]

Happy New Year All,

 

I am going to send notifications to authors today but need final decisions on all papers currently marked as “probably” in MyReview.

 

Tracks that have papers marked as “Probably” are:  EvoPAR, EvoROBOT and EvoCOMNET

 

The papers affected are listed below, ordered by the “recommendation mark” in myReview.

 

I have  given suggestions for final decisions which I will apply unless I hear otherwise by this evening.

 

P_ID	Topics	Current Status	Recommendation	Decision
92	EvoCOMNET	Probably accept as poster	2.3	Definitely Reject
47	EvoPAR	Probably reject	2.3	Definitely Reject
71	EvoPAR	Probably reject	2.6	Definitely Reject
1	EvoCOMNET	Probably reject	3	Definitely Reject
93	EvoPAR	Probably reject	3.5 with 2 reviews	Definitely Accept as Poster
74	EvoROBOT	Probably accept as talk	4.3	Definitely accept as talk
103	EvoPAR	Probably accept as talk	4.5 with 2 reviews	Definitely accept as talk
50	EvoROBOT	Probably accept as talk	4.5 with 2 reviews	Definitely accept as talk
56	EvoCOMNET	Probably accept as talk	4.6	Definitely accept as talk
80	EvoROBOT	Probably accept as talk	5.5 with 2 reviews	Definitely accept as talk

 

 

Regards

 

Kevin

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[Giovanni Iacca]

Hi Kevin,

Regarding EvoCOMNET:

#1: Definitely reject

#56: Definitely accept as talk

#92: This is the borderline paper I mentioned in my previous email. It got low scores mostly because it's out-of-scope (no actual evo* content), otherwise the reviewers agree that it's a good paper. It would be fair to reject it, if anything we could accept it as a poster in the "general" session.

Cheers,

Giovanni

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[Kyrre Glette]

Hi Kevin,

 

We agree for EvoROBOT.

 

Regarding the borderline paper (#87) it could be moved to the general track.

 

Julien and Kyrre.

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[Sim, Kevin]

Dear All,

 

A quick update before I head home.

 

If EvoPar agree with my suggestions that I circulated earlier then the EvoApps figures are

 

71 Regular papers submitted to Apps -- 36 accepted as full papers (51%) and 15 accepted as “Interactive Presentations”  (21%)

13 Short Papers Submitted  – 8 accepted as “Interactive Presentations”, 4 rejected and 1 still unassigned in myReview (SET)

 

Regards

 

Kevin

 

[cag...@ce.unipr.it]

Anna seemed to be suggesting that we use another term (short
presentations/ short talks) instead of "interactive presentations".

Stefano

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[Francisco Fernandez de Vega]

For Evopar, please simply convert word PROBABLY to DEFINITELY.  Just one paper accepted as talk.

Paco.  

On Wed, Jan 3, 2018 at 1:38 PM, Sim, Kevin <K....@napier.ac.uk> wrote:

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