Motion to Change requirement to submit image to DATE OF INTRODUCTION

[Neil Houghton, AIS Images]

The format of the attachment may be unfamiliar to some of you. In this “Resolution and Explanation Format, the resolution will be voted on not the explanation. It is meant to reflect the mind of the proposer(s) and Board, but does not become official policy

It is my understanding that this will be place on the Agenda of The August 26 Meeting of the AIS Board of Directors.

Neil

Neil Houghton, AIS Images

ima...@irises.org

3873 Rush Mendon Road

Mendon, NY 14506

iPhone: (585) 301-8256 (Voice/SMS) 

Home: (585) 624-4225  (Voice only)

[howi...@aol.com]

I think the motion needs to say that an iris introduced without a photo or an exemption shall not be considered an official introduction for the purposes of entering the AIS Awards system.

Howie Dash

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[cheryl deaton]

As a judge, how would I know an iris is not eligible for an award when I see it in a garden? I know it would not show up on the official ballot, but I still feel we should reach out to ALL hybridizers with an official letter, explaining the importance of submitting a photo of their iris when registering it for introduction - their photo becomes the official record of what their iris looks like which will hopefully eliminate any errors on the WIKI, and as we are the worldwide registrar of all iris, it is extremely important to get a proper image.

Cheryl

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From: howiedash via AISTalk <ais...@googlegroups.com>
Sent: Saturday, August 15, 2020 5:22 PM
To: ima...@irises.org <ima...@irises.org>
Cc: ais...@googlegroups.com <ais...@googlegroups.com>; ima...@irises.org <ima...@irises.org>
Subject: Re: Motion to Change requirement to submit image to DATE OF INTRODUCTION

 

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[Robert Pries]

I agree with Cheryl that it is important to send a letter to all recent hybridizers. One of our most important services in AIS is communication. It has been said by researchers that it often takes someone hearing something for seven times before it sinks in. I do not think it would be bad to inform by as many means possible or practical. 

The wiki has for at least a couple of years been featuring a larger picture on each cultivar page. We have tried to feature the picture with the best provenance or compliance to the written description. Certainly we can designate official pictures that are recieved from the hybridizer.  On some older varieties where the hybridizer is dead we often include their images that were taken from their slides. Some of these old images are faded or color skewed because of old film or cameras. When these images came from historic sources we have included them even when they seem poor representations. But we have tried to find current images that best represent the cultivar.

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From: "cheryl deaton" <region...@hotmail.com>
To: "aistalk" <ais...@googlegroups.com>
Sent: Sunday, August 16, 2020 1:38:50 PM

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Bob Pries
Zone 7a
Roxboro, NC
(336)597-8805

[phyllisawilburn]

I agree with Howie Dash that we need to include the statement that if a photo is not included the iris will not be  considered an official introduction for the purposes of entering the AIS Awards system.  I don't know how this change will affect our collection of photos for foreign introduced irises, as they are in not the AIS Awards system, unless they were introduced in the US (or Canada?). John Jones is the expert on foreign irises that are registered and introduced, so perhaps he can clarify this.  In the long run, it would appear to me that we will have a durth of photos for foreign irises, since there is no 'carrot' to encourage them to send them.  Are these foreign irises included in the Wiki?  If they are, then we should want to receive a photo. Perhaps Robert has the answer to this question.

A letter to hybridizers is necessary to explain the change and encourage them to comply.  Apparently, based on the stats that were presented about the number of hybridizers who do not send photos, we need to use a more powerful form of communication than we have in the past.  If it requires that the Registration Form go to two pages to accomplish a reminder on that form, then we should consider that also.

[howi...@aol.com]

I think the statement needs to include “or receives and exemption.”

I would like to propose that paragraph 7 be added to the proposed resolution/motion as follows:

7) “If a photo is not included with introduction (or registration) or an exemption has not been requested and received, the iris shall not be considered an official introduction for the purposes of entering the AIS Awards System.”

Without any means of enforcement we will not get any greater compliance than we do today with requiring a photo with registration.

I fully support AIS making an official correspondence with all the hybridizers notifying them of the change.  I also support helping hybridizers in any way we can to have them comply.

I was shocked to learn than compliance was so low, which is the reason I feel strongly about this issue.

Howie Dash

https://groups.google.com/d/msgid/aistalk/bfb57675-9164-4e42-b3ae-010f27c9b987n%40googlegroups.com

.

[Gerry Snyder]

If not to get the iris into the Awards system, why go through the effort to officially introduce?

Gerry Snyder 

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[Bryce Williamson]

The terrible danger to all this is that hybridizers will throw in the towel and just put names on things and release them resulting in chaos. BTW I think an official image is a wonderful idea and many times I have looked up some of my older introductions and had to request wrong images be removed. Bryce

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[Bob Pries]

Dear Phyllis and others. I think the record of foreign irises is much better than that of domestic hybridizers. The French especially have done very well at utilizing the wiki to show off their irises. Since around 50% of irises registered are now from abroad it is valuable to have their cooperation. I think some real effort should be made to encourage overseas hybridizers to send photos and I think it should be emphasized with others Iris societies that registration and the wiki are both services to the international community. The wiki has reached out for a long time to irisarians speaking other languages trying to encourage the translation of names and descriptions into the native tongue and English. It is sometimes surprising to learn that the Alliterated Registration name is sometimes the same or very close to an English name that has already been used. Generally the International Registration authorities encourage the cultivar registrars to translate and provide original language as part of the registration.

As far as adding pages to the registration form for pictures is not necessary. If the current registration form were put out as a fillable file you can easily add a link to as many attached pictures as you would like.  Creating a fillable form is somewhat frustrating because of how it works but could probably be done with and hours work I would do it as an example when I get a stable internet connection.

If the board decides to send a letter, I would volunteer to print it and mail it to all the addresses sent to me. 

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[John Jones]

There has been a fillable PDF available on the AIS Website since 2014

John

_______________________

SUBMITTING IMAGES: If you have not already submitted required images, directions on how to submit images are available at https://www.irises.org/About_Irises/Iris_Registrations.html#SubmitPhoto
If you need assistance, the Image Coordinator (Neil Houghton) is happy to help you. Contact him at: ima...@irises.org  or 585-301-8256 (text/voice)


John and Joanne Jones
Registrar-Recorders, American Iris Society
aisreg...@irises.org

35572 Linda Drive
Fremont, CA 94536

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[Neil Houghton, AIS Images]

I have not responded here for two reasons.  I have been crazy busy with a sale and dealing with my own garden while the weather is good.   This discussion is great and will feed a productive  and hopefully efficient discussion on Aug 26.

The point about qualifying for awards is covered in the explanation:

Introduction is required for to qualify an iris for entry in the AIS awards system. Without an image, an iris will not be considered for AIS awards in the USA and Canada 

Is the suggestion to move it into the main resolution?  Certainly that is an option.

The fillable PDF is something not necessarily related to the requirement, except that adding a place to note the requirement.  John’s point that a fillable PDF is available is helpful.  I wonder if the suggestion is asking for more:  Fillable and submittable online.  In which case an attachment of images could be made at the same spot.  

I look forward to addressing concern as a part of the discussion in the meeting.

Regards, Neil

Neil Houghton, AIS Images

ima...@irises.org

3873 Rush Mendon Road

Mendon, NY 14506

iPhone: (585) 301-8256 (Voice/SMS) 

To view this discussion on the web visit https://groups.google.com/d/msgid/aistalk/579778211.2614574.1597537340549%40mail.yahoo.com.

[howi...@aol.com]

Thanks Neil.

I think to be clear it needs to be in the main resolution.

I missed it in the note as I was focused on the resolution, not the rest.

Howie Dash

-----Original Message-----
From: Neil Houghton, AIS Images <ima...@irises.org>
To: aistalk <ais...@googlegroups.com>
Cc: Neil Houghton <ima...@irises.org>
Sent: Wed, Aug 19, 2020 11:23 AM
Subject: Re: Motion to Change requirement to submit image to DATE OF INTRODUCTION

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[Phyllis Wilburn]

I agree with Howie that this requirement should be added to the main resolution.  As to the fillable PDF form, my point is that it should include a note or statement about this requirement so that hybridizers will know up front what the rules are. If this requires making the form 2 pages long, then we should give it some serious consideration.  I imagine someone making 100 copies of the form from the pdf document, and using them for years, and forgetting all about the requirements. If the reminder is on the form, then there is no excuse for not knowing.  

BTW there is a typo in the italicized statement in Neil's message.  The fourth word 'for' should be deleted. 

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[Bob Pries]

I checked out the fillable registration form. Nowhere does it have any mention of images. I would suggest just adding a place to attach images. This works just like when one atatches images to an e-mail. It takes no space until the images are attached and then expands to include them in the document just like the fillable spaces expand to the information that is typed into them.

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[cheryl deaton]

Unfortunately I will be unable to attend the teleconference, but I want to make clear that I think ALL recent and future hybridizers need to be aware of this discussion.  While I will rarely be up for AIS Awards, I think it is important that the hybridizer (or someone they approve of) submit a picture of their introduction so that it will be the 'official' image. I think you would receive a higher percentage of compliance. 

Cheryl Deaton

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From: howiedash via AISTalk <ais...@googlegroups.com>

Sent: Wednesday, August 19, 2020 10:47 AM
To: ais...@googlegroups.com <ais...@googlegroups.com>
Cc: ima...@irises.org <ima...@irises.org>
Subject: Re: Re: Motion to Change requirement to submit image to DATE OF INTRODUCTION

 

To view this discussion on the web visit https://groups.google.com/d/msgid/aistalk/87755038.4492623.1597859236889%40mail.yahoo.com.