Implementing Horizons of Focus in MLO
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rhersh...@gmail.com
May 2, 2012, 12:07:29 PM5/2/12
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Anyone have successfully completed this? Please share your
methodology. Tks.
methodology. Tks.
Jill
May 10, 2012, 3:10:21 AM5/10/12
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Hi,
I use flags to represent the different levels. This leaves me with the flexibilty to set all other things like contexts or goals as needed.
So I can view tasks from the horizon of focus perspective, but also from the "normal" day-to-day views. Whatever suits me better in the current situation. Even when you are in the day-to-day normal mode you will always see, if that specific task you are about to do is part of something bigger (i.e. belongs to a horizon of focus project / activity / goal).
I haven't used this set-up for long, so I cannot say if it will stay like that, but for now that is how I chose to implement it.
Greetings, Jill.
I use flags to represent the different levels. This leaves me with the flexibilty to set all other things like contexts or goals as needed.
So I can view tasks from the horizon of focus perspective, but also from the "normal" day-to-day views. Whatever suits me better in the current situation. Even when you are in the day-to-day normal mode you will always see, if that specific task you are about to do is part of something bigger (i.e. belongs to a horizon of focus project / activity / goal).
I haven't used this set-up for long, so I cannot say if it will stay like that, but for now that is how I chose to implement it.
Greetings, Jill.
rhersh...@gmail.com
May 18, 2012, 5:18:43 PM5/18/12
to MyLifeOrganized
How do you define the flags. A flag is associated with a task or
project but where do you state your vision,purpose etc.?
project but where do you state your vision,purpose etc.?
Kent
May 19, 2012, 10:28:59 AM5/19/12
to MyLifeOrganized
I assume by Horizons of Focus, you're referring to the "Master Your
Workday Now" methodology of Michael Linenberger?
If so, here's how I do it...
My MLO Outline contains these Primary Items, set up as folders (rather
than tasks):
1. Significant Outcomes (weekly focus)
2. NOW (this week)
3. Inbox
4. Over Horizon
Horizons of Focus correlate to those primary items as follows:
1. “Significant Outcomes” are not specific tasks, but a focus for the
week. I mark these as “weekly goals” in MLO.
2. “NOW” has the projects and tasks that I want to work on in the next
10 days. Both Tasks and Projects are listed in the 2nd level of the
outline (under the “NOW” folder). Under each project is the next
action(s) in the 3rd level of the outline. I STAR those items that I
commit to doing today. If not starred, they are “would like to do
today or as soon as possible, but certainly plan to take action within
10 days”. Limit this section to 25 or fewer items, else becomes
overwhelming. And limit the “Today” items to 5 or less.
3. Inbox has unprocessed items. Some will be moved up to “NOW”,
others to “Over Horizon” as I process/define each one
4. Over Horizon has projects and tasks that I won’t get to in the next
10 days. This includes someday/maybe type items. Though I haven’t
done it yet, Michael Linenberger recommends implementing a “start
date” field and use it to show when you next wish to review an item.
That way, you’re not looking each week at items that don’t need to be
reviewed for a month or a year.
Routine for use:
1. WEEKLY: Review “Over Horizon” items to see if any need to be moved
to “Now”; if “Over Horizon” list is long, can use the “start date”
method to limit the number to review each week.
2. DAILY: In MLO outline, review all items in NOW, starring those to
be done today.
3. HOURLY: In MLO Task List, work from a list that shows only
“Starred” items, as those are the “do today” items. Once those are
complete, then look at all items in “NOW” and work on those.
Workday Now" methodology of Michael Linenberger?
If so, here's how I do it...
My MLO Outline contains these Primary Items, set up as folders (rather
than tasks):
1. Significant Outcomes (weekly focus)
2. NOW (this week)
3. Inbox
4. Over Horizon
Horizons of Focus correlate to those primary items as follows:
1. “Significant Outcomes” are not specific tasks, but a focus for the
week. I mark these as “weekly goals” in MLO.
2. “NOW” has the projects and tasks that I want to work on in the next
10 days. Both Tasks and Projects are listed in the 2nd level of the
outline (under the “NOW” folder). Under each project is the next
action(s) in the 3rd level of the outline. I STAR those items that I
commit to doing today. If not starred, they are “would like to do
today or as soon as possible, but certainly plan to take action within
10 days”. Limit this section to 25 or fewer items, else becomes
overwhelming. And limit the “Today” items to 5 or less.
3. Inbox has unprocessed items. Some will be moved up to “NOW”,
others to “Over Horizon” as I process/define each one
4. Over Horizon has projects and tasks that I won’t get to in the next
10 days. This includes someday/maybe type items. Though I haven’t
done it yet, Michael Linenberger recommends implementing a “start
date” field and use it to show when you next wish to review an item.
That way, you’re not looking each week at items that don’t need to be
reviewed for a month or a year.
Routine for use:
1. WEEKLY: Review “Over Horizon” items to see if any need to be moved
to “Now”; if “Over Horizon” list is long, can use the “start date”
method to limit the number to review each week.
2. DAILY: In MLO outline, review all items in NOW, starring those to
be done today.
3. HOURLY: In MLO Task List, work from a list that shows only
“Starred” items, as those are the “do today” items. Once those are
complete, then look at all items in “NOW” and work on those.
Richard Collings
May 20, 2012, 7:50:41 AM5/20/12
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Why and how do you use folders for organising your work? Surely this what
context's are for?
Virtually all my projects last longer than a day/week - for example, at the
most extreme, I have been working on an IT project that has lasted three
years! And some of the tasks/sub-projects within that (eg writing a
specification) can take more than a week. With this methodology, one is
going to be constantly moving tasks between folders (something that MLO is
still very poor at because you can't open windows on the source and
destination at the same time) and splitting tasks.
Feels like a bit of nightmare for anybody with anything other than small
scale projects/tasks.
Or I am missing something.
Richard
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context's are for?
Virtually all my projects last longer than a day/week - for example, at the
most extreme, I have been working on an IT project that has lasted three
years! And some of the tasks/sub-projects within that (eg writing a
specification) can take more than a week. With this methodology, one is
going to be constantly moving tasks between folders (something that MLO is
still very poor at because you can't open windows on the source and
destination at the same time) and splitting tasks.
Feels like a bit of nightmare for anybody with anything other than small
scale projects/tasks.
Or I am missing something.
Richard
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pottster
May 20, 2012, 3:18:23 PM5/20/12
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I agree with you, using folders or the Outline structure for task status would be unwieldy. If a project's tasks are heavily process/status oriented then something like Trello might be more suitable than MLO.
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Richard Collings
May 20, 2012, 5:38:58 PM5/20/12
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pottster
May 20, 2012, 6:06:07 PM5/20/12
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It's genuinely free and it's planned to stay that way. Joel Spolsky's gift to the world (he's one of the good guys). It's already very popular with a lot of software houses in the US but translates well to personal and general business use.
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