RE: [MLO] Review every

[m...@grantsmiths.org]

Hi, Yegor.

See http://lifehacker.com/5908816 for a good description of the GTD weekly review and how to do one. In real life, everyone compromises on weekly reviews – postponing them or skipping over some projects that really need to be reviewed. This new feature of MLO helps you to keep track of what you need to review. Suppose that your profile contains a dozen projects that you want to review weekly, plus a folder of someday/never ideas that you also want to review weekly. For each of these thirteen items, click the checkmark next to “next review. MLO will schedule a review for next week, using the default review period of 1 week. Next week, start your weekly review by looking at the “review” view in the Outline section. (If it’s not there, you have an old profile, create a new one to try this out, then look at how the filters for Review are set up and make a similar view in your profile). The review view will show you all of the projects that are ready for review. After you review each one, click “Mark Reviewed” and MLO will reschedule the next review date. Are there some items that you want to review, but not every week? No problem, just set the desired interval on “Review Every”. To reschedule the next review date based on the new schedule, clear then check the box by Next Review.

 

This is new functionality, so if you especially like it or if you think it needs to be fixed be sure to post to the forum.

-Dwight

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On Behalf Of Yegor Yegorov
Sent: Tuesday, December 25, 2012 6:06 AM
To: mylifeo...@googlegroups.com
Subject: [MLO] Review every

 

Somebody can to explain me what is 'review every' option in task properties (review tab)? What does it do?

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[robisme]

I'm not sure to like this new feature.

I mean, do we have to click the "mark as reviewed" for each task to review ?

For some task or subtsasks, the review consists in just over-reading it and consider eveything is ok. Do we have to mark them manually as reviewed??

And there is not even a shortcut to do this.

Ouch.

[m...@grantsmiths.org]

Hi, Olivier!

What you “have to do” is determined by what filter you use for your “review” report. Do you want to review individual tasks or folders? Do you want to review only items that have a review schedule defined, or do you also want to review items without a review schedule that have been unchanged for a long period of time? There is a default “review” view that comes with the program but I believe it’s preliminary. If you know how you want to do your reviews you can make a view that shows the items you need to review. If you do, please share it with the rest of us.

-Dwight

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On Behalf Of robisme

Sent: Thursday, December 27, 2012 9:16 AM
To: mylifeo...@googlegroups.com

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[Dwight]

Gosh, thanks Michael (_blushes_) but you must have my friend Olivier (who calls himself Robisme) confused with someone else. I don't recall Olivier ever making a post that was ill mannered.
-Dwight

bossmj <micha...@gmail.com> wrote:

Dwight - sorry couldn't let this go unacknowledged.  I've been tracking your exchange with Olivier.  Been around the world (all continents) and, I am GOBSMACKED by your civility and professionalism.  One needn't look much further than one's radio, Cable TV, Internet Home page, direct reports, colleagues  {name it any human interaction in this day and age to 'run up' against bad manners.  Thank you for a brilliant example of how we ought to treat each other {no good deed goes unpunished - in case you wanted to remain low key :) } THANK YOU EVER SO MUCH FOR DIPLOMACY AND CLASS 101! 

"Bestessstessssst regards!" {Clearly i have work to do on my own class and grammar :)}

[robisme]

Oh yes, I hope you didn't thought that I was "ill mannered" (btw thanks for this new english term I didn't know).

Perhaps didn't he was thinking about my ill manner, but the way you asked my first name, while I was using my pseudo ? Indeed, I'd rather use my real name like you do, but its too late if I want to keep my "anteriority" on this forum, isn't it ?

Anyway, I can explain a little how I do my review, and how I'd like to do it better :

- I have a "today" view (starred, importance>150, active, due on or before today or daily and due today)

- I have a "week view" (due next or last 7 days but not today, or weekly without due date)

- I have a "all incomplete" view

- I have a "100% completed" view (taks I can archive or delete = complete task whose project is complete, or project without incomplete subtasks)

My review consist in have a look at each view, then, look for the 5th one, which is : all tasks (= everything).

And I'd rather have a a view with only "all tasks" that doesn't belong to the day, week, incomplete or 100% complete view.

This new reviw feature would certainly help this, but at the price of a lot of clicks each time we do the review, not ? manually open the properties pane, click on the button "mark reviewed" each time we previously used to only peek (glance?) a task, annoys me.

Thanks for all.

Olivier

[m...@grantsmiths.org]

Hi, Olivier. Glad to provide you another Englishism.

 

Admitting that I’m no expert in GTD reviews, or GTD anything, here’s what I think about GTD reviews.

 

GTD is a way to spend more of your effort on completing your highest priority stuff and to spend less of your time organizing things that you are not going to actually complete. When you are successful with this, the thrill of checking things off becomes intoxicating and there’s a risk that the stuff _not_ on your high priority list will be neglected, and that important things that don’t quite make the top list will languish unattended. The review is a scheduled, occasional session where you leave aside the stuff you usually work on and check out the rest of your queue.

 

If that’s right, then I would say that most of what you outlined below is not review but execution – finding the important stuff and getting it done. When you have finished “today” and “week” and get to “all incomplete” you may be in review, but for most MLO users that would be a pretty long listing. In order to give serious consideration to these items, you need some way to select a small enough number of them that you can review in the time you have. You could just pick out the ones that catch your eye, but then there’s a risk that you will review the catchy ones often and that others that may really need review will never get one. I would see the “next review date” and “mark reviewed” as a way of taking the tasks you’ve just reviewed and making sure they do not use up your review time again for a while, letting you get on to other tasks.

To view this discussion on the web visit https://groups.google.com/d/msg/mylifeorganized/-/m67afI4QMS0J.

[robisme (Olivier R)]

Hi Dwight,

Thank you, I now understand the usability : in case you have a huge list, and want to do a partial review.

But I think that a task should automatically be considered as reviewed if whatever interaction has been done with it (move, rename, change property, etc.)

and, I remain wanting to ad a dynamic property "belongs to xxx view" in order to empower my filters!

Olivier

[Rob]

Olivier, that's a good point; the simplest implementation of the "review" feature I could think of (back when we were campaigning for the feature to be added) was based on a "last modified" date. Review would filter items based on their review frequency and last modified date--for example, if you had a task with a review frequency of 14 days, the dynamic "Review" view would only show it if it hadn't been modified in the past 14 days.  That way, it would require almost zero overhead.

I did find a shortcut for marking items as reviewed.  In the Review screen, you can click on the Mark Reviewed button directly in the table instead of having to click on the Properties panel for each task.  This speeds up my reviews a lot.

[m...@grantsmiths.org]

Hi, Rob. I believe that there are many different approaches to scheduling reviews and that MLO should not require any of them but should support as many as possible. One enhancement I believe is needed, would be an enhancement to the “advanced filters”. Date-related filters support values like “today-2” which means the day before yesterday. I would like to see support for “today-reviewFrequency”. If review frequency is set to 14 days then “today-reviewFrequency” would be two weeks ago today. This would allow you to filter on (last modified date on or before today-reviewFrequency) which I think would accomplish what you want.

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