Re: Manage views in workspace tab in MLO v.4

[BOC]

#2 - You should be able to customize each tab after it is created.  Right Click -> New Workspace (duplicates current view) -> Modify current view settings, select a view from the drop down, or select a view from the left panel.

[Lisa Stroyan]

You can choose to sync zoom, or not. So, for example, suppose you have a tree that has two branches: Home and Work. You could set up a set of tabs with "sync zoom" and then whenever you zoom the first tab to "Work" all the views that are synced will also sync. The only problem is that if you complete a reminder for a "Home" task (for example) you get a new All Tasks workspace that is not zoomed, because MLO needs to find the task somewhere. If you close it, the other views will be synced back to tab 1. (This is being discussed on the beta group, whether there is a way to make this a little more intuitive).

Another option is to set up views for "Work" and "Home". You can even use the new hierarchical filters so that you see just that branch, and have a workspace set to a hierarchical view ("Work outline") and different task views ("Work projects", "Work by due date".  Then you can set up another set of views, "Home...." and put them in new workspaces.

On Sun, Dec 23, 2012 at 8:16 AM, BOC <bonc...@gmail.com> wrote:

#2 - You should be able to customize each tab after it is created.  Right Click -> New Workspace (duplicates current view) -> Modify current view settings, select a view from the drop down, or select a view from the left panel.

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Lisa

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Lisa Stroyan, mailto: lstr...@gmail.com

[m...@grantsmiths.org]

Hi, Роман

The people answering you here are beta testers of MLO4, so we can tell you about ways to use MLO4 but we cannot really tell you why the developers designed it the particular way that they did.

 

I think your question one is about why you cannot remove a view from the view list if you don’t find it useful. It’s true that some “standard” views cannot be removed. Here’s what you can do instead:

1.       Scroll down to the bottom of your view list.

2.       Right click and select “New View”

3.       Enter a name like “other” and hit “enter”

4.       Right click on the “other” view and select “this is a view group” making “other into a folder

5.       Use drag and drop to move the unnecessary views into the “other” folder

6.       If the views are listed under the folder name, click the triangle before the folder name to collapse the view.

 

I’d like to add a little more about tab sync. For those who didn’t know, MLO4 allows the creation of multiple tabs each containing a workspace. The same tasks are defined to every workspace, but you can select a view that shows only the tasks you want to work with. When you create a new tab the setup options include whether to sync selection with first tab and whether to sync zoom with first tab. You can right-click a tab after it’s already created and select “setup workspace” to change these options later.

 

If your fourth tab is synched with the first tab and you zoom in on a folder “work” while in the fourth tab, the first tab will also zoom in on the folder “work”. If you previously set up the third tab to also sync with the first tab, then when the first tab zooms to work, the third tab will as well. If all of your tabs are synched with the first tab and you zoom any one of them to work they will all zoom to work. Some of the beta testers found this very useful: they would have an outline view of all tasks, a to-do list of active tasks ranked by priority (computed-score) and maybe other views of tasks with stars or goals. If you zoom one to work they all zoom to work. Later when you zoom one to home they all go to home. Other people (like the original poster of this thread) want to have separate tabs zoomed to different areas of the profile. These users should not use zoom sync on the tabs that they want to have different zooms, and maybe they would be more comfortable with zoom sync turned off for all tabs.

 

Sync selection is similar. If I select a task in a tab that’s got selection sync with tab one, the same task will become selected on tab one (if it is visible in the view tab one is using). Any other tab that has selection sync with tab one and has the target task visible will also make the target task their selected task. Again, this is extremely helpful to some users, annoying to others. If you don’t like it, turn it off.

-Dwight

[BOC]

Here is an example of some of the workspace tabs I have setup.

[Роман Белодед]

Thank you for the example. But I suppose that you use just one view per tab and in such case idea of separate workspaces don`t work. If it true then what does tabs for you? For what functionality they are reponsable? Similar behaviour are available using list of views on one tab.

I don`t want to critic you or developers design, I just want to understand what philosophy developers used for such implementation. And also I`m trying to find real use cases for tabs.

[BOC]

I think your question shifted from how to why. Answer: Personal preference and efficiency.

[Richard C]

There are two big advantages of tabs over views (for me):

1. I can create tabs for my current areas that I am currrently focusing on (eg I have one at the moment  called 'Xmas' ) and can zoom/make customised temporary views (eg select a particular context - my Xmas tab selects all the tasks in the All Tasks view which have an @Xmas context) in that tab to show the task relevant to that focus area (and without needing to create a new view).
2. One can work in these 'focus area' tabs (eg add new tasks,  change existing tasks, etc) withouth losing ones place in the main ToDo tab (which is where I mainly work).

Bear in mind that the models for One Note and MLO are very different (with One Note, a piece of information just appears in one tab;  in MLO a piece of information can appear in any tab based on the filtering for that tab - so you can see the same task in several different contexts).     

 

Richard

[m...@grantsmiths.org]

Hi, Роман.

It’s hard to answer your question because there are so many different ways to use tabs and there is no right way, you need to find a setup that matches the way you work.

 

Richard raises an important point. A workspace is not a separate profile. If you really want to keep your home and work tasks in separate files you can do so. And I’m not certain, but there may be a way to keep two instances of MLO on screen at once, each showing a separate profile. There are some cases where this is necessary, for example where you need access to your work tasks on your work computer but company policy prohibits keeping your personal tasks there. But I believe that this solution is difficult and that you are much better off if you can keep all of your tasks in a single profile.

 

Once you have a single profile with all of your tasks in it, it can be challenging to work something through to completion without losing your place. This is where tabs help.

 

Some definitions (I am just making these up, anyone else can feel free to improve them.

A *view* is a saved set of filters and display options that can be used to look at a particular subset of your tasks.

A *workspace* is a look at your profile with a set of views (more about this below), a _selection_ (selecting one task as your current task, displayed in the right-hand pane) and a _zoom_ (zooming in on a project or folder). A workspace only exists when there’s a tab showing it, if the tab is closed the workspace is lost. The set of views can be complicated, if this is too much information please skip ahead to the definition of tab. When a new tab is opened, the set of views is the full set of all saved views in the profile. You cannot remove a view from a workspace: when you delete a view it gets deleted from all workspaces at once. If you create a new (unsaved) view, or if you make changes to an existing view and don’t save them, these changes are made just to the views in a workspace and are not available to other workspaces. There are changes that change a view in a single workspace that sometimes do not “feel” like a change, like if you unhide completed tasks, but this will change the view for this one workspace and the view will be different in this workspace until you save or revert. You can tell if a view is changed in this workspace if there’s an asterisk before the view name. If you revert a view, the changes are dropped for this workspace only and you go back to the saved version of the view. If you save a view, the changes are applied to this view in all workspaces. I hope one of you can write an explanation of this that will be understandable by new users . . .

A *tab* is an on-screen space where one of the views in a workspace is displayed.

 

You can *sync* any workspace with workspace #1. Sync selection means that when you select a task in the synced tab, if that task is visible in the current view in tab#1, it will become the selected task in tab#1; when you select a task in tab#1 (manually or via sync from some other tab) that task will become the current task in all tabs that are synced and that have the task visible. Zoom sync means that when you zoom a workspace to a particular folder or project, tab#1 (and all other tabs synced with tab#1) will zoom to the same project or folder.

 

So, Роман, you want to separate work and home. One way to do that would be to set up three folders. Folder 1 should be an outline view (useful for tasks that are no in work or home, like “inbox”), and the next two would be called “work” and “home”. Organize your outline so that two of your top-level folders are “work” and “home” and set up your tasks and projects within these folders. Zoom your “work” workspace to the “work” folder and zoom your “home” workspace to the “home” folder. MAKE CERTAIN TO TURN OFF ZOOM SYNC for the Work and Home folders because you don’t want some other tab changing your focus. If this setup were mine, I would add a to-do tab synched with tab one showing the highest priority active tasks from all folders, and an Inbox tab. But that may not work for you.

 

The reason the to-do view should be synched is so that you can quickly address the other items in the outline near the task you are working on. For example, in a project with “complete tasks in order” only one task from the project will appear in your to-do list. You might want to see what task was finished before this, or what task is waiting after it. Just click on the outline tab and it will already show your task as the current selection with all of its neighbors in the outline displayed near it. Or, I have a daily repeating project of things IO should really take care of daily. If I miss a day and then look at my to-do, it shows all of yesterday’s uncompleted tasks. I could mark them completed one at a time until the project recycles and shows today’s tasks. But it’s easier to just click on outline, complete the parent project with a single click, and go back to the to-do.

 

A lot of people will have an outline and a to-do in the first couple of tabs, followed by tabs for particular projects or areas of interest. If the project/area tabs are not synched this provides you with a good way to “keep your place” despite interruptions.  

 

There are many other great ways to set up your tabs some of which have been documented here. I hope this helps and that it’s not too long.

-Dwight

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