Functionally, how much has really changed in version 4?

[chuckdevee]

Seems to me that the big changes are as follows:-

- auto-sync to cloud

- new format (shifting Zoom feature to tabs, and shifting saved to-do views into the side menu)

 

but are there any major functional improements in this version?

 

I remember the bigs functional leaps of the past, eg, the introduction of the to-do filter rules, the automatic formating feature, the introduction of colour coding, the task depency feature,  introduction of folders.. there doesn't seem to be any major functional improvements to this version.. still think its probably worth upgrading for these improvements.. but am I missing something here?

 

The reviewing feature looks to be new but I'm not sure what it does..

 

I was actually hoping for some other features to be included in this version, in particular, the ability to have start/due dates dependent on completion dates for other tasks (which has been mentioned a number of times in this forum), which would help the creation of project templates... the calendar, of course, which I understad is still being worked on.. but new versions in the past, if my memory serves me correctly, have tended to offer some major functional new ideas/improvements... 

  

 

 

 

 

 

 

 

 

 

[westpo...@yahoo.com]

I think tabs is major and worthy of release.

Sent from my android device.

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[m...@grantsmiths.org]

Big plusses for me are:

-drag and drop from one view to another

-ability to switch between views without losing my place

-filtered outline views

 

-Dwight

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On Behalf Of chuckdevee
Sent: Friday, December 28, 2012 8:58 PM
To: mylifeo...@googlegroups.com
Subject: [MLO] Functionally, how much has really changed in version 4?

 

Seems to me that the big changes are as follows:-

--

[m...@grantsmiths.org]

Big plusses for me are:

-drag and drop from one view to another

-ability to switch between views without losing my place

-filtered outline views

 

-Dwight

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On Behalf Of chuckdevee
Sent: Friday, December 28, 2012 8:58 PM
To: mylifeo...@googlegroups.com
Subject: [MLO] Functionally, how much has really changed in version 4?

 

Seems to me that the big changes are as follows:-

--

[chuckdevee]

Ah yes, of course, it is indeed a big new feature being able to drag and drop tasks between different views..so that's a major functional improvement.. ..

 

Filtered Outline sounds great.. I missed that one.. can you tell me how I filter the Outline pls Dwight? i' being a bit dumb but can't quite figure out how to do that.

 

thanks

[m...@grantsmiths.org]

Hi, Chuck. I could write several pages, which may or may not tell you what you want to know. Instead, try this experiment:

Pick out some view that you understand and like. Ideally it should have a smallish number of tasks shown, maybe five to fifteen. More if you have to. At least some of the tasks should have subtasks and at least some should be somewhere below the top level (in other words, they should have parents and children. It would also be nice if they were scattered across different parts of your overall outline. My “@calls” report works well for me.

1.       Bring up the view definition in the left hand pane.

2.       In the second box under “General” set “Show Hierarchy” to “yes”

3.       Click “config” to the right of the “show hierarchy” box

4.       Turn on “include parents” and turn off “include children”

5.       Have a look at your view. See how the list of tasks has turned into a filtered outline, but showing only the outline bits necessary to show the full context of the items in your original view?

6.       Back to config. Turn off “include children” and turn on “include parents”.

7.       Have another look. See how you have an entirely different filtered outline, treating each item from your original view as the root of branch and showing you the full branch.

8.       Back to config. This time include both the parents and the children and see what you’ve got.

9.       Try out the filters – you can select some parents and/or children to include or exclude by writing filters.

10.   If you can figure out a use for “continue searching in branch after main filter match” do us all a favor and come back here to explain it.

I think you will find this enlightening.

-Dwight

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[m...@grantsmiths.org]

Oh, and when you are done be sure to reset the view or you will have trouble the next time you use it.

 

From: Dwight Arthur [mailto:d.ar...@grantsmiths.org]
Sent: Saturday, December 29, 2012 1:21 PM
To: 'mylifeo...@googlegroups.com'
Subject: RE: [MLO] Functionally, how much has really changed in version 4?

 

Hi, Chuck. I could write several pages, which may or may not tell you what you want to know. Instead, try this experiment:

Pick out some view that you understand and like. Ideally it should have a smallish number of tasks shown, maybe five to fifteen. More if you have to. At least some of the tasks should have subtasks and at least some should be somewhere below the top level (in other words, they should have parents and children. It would also be nice if they were scattered across different parts of your overall outline. My “@calls” report works well for me.

1.       Bring up the view definition in the left hand pane.

2.       In the second box under “General” set “Show Hierarchy” to “yes”

3.       Click “config” to the right of the “show hierarchy” box

4.       Turn on “include parents” and turn off “include children”

5.       Have a look at your view. See how the list of tasks has turned into a filtered outline, but showing only the outline bits necessary to show the full context of the items in your original view?

6.       Back to config. Turn off “include children” and turn on “include parents”.

7.       Have another look. See how you have an entirely different filtered outline, treating each item from your original view as the root of branch and showing you the full branch.

8.       Back to config. This time include both the parents and the children and see what you’ve got.

9.       Try out the filters – you can select some parents and/or children to include or exclude by writing filters.

10.   If you can figure out a use for “continue searching in branch after main filter match” do us all a favor and come back here to explain it.

I think you will find this enlightening.

-Dwight

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On Behalf Of chuckdevee

Sent: Saturday, December 29, 2012 11:58 AM
To: mylifeo...@googlegroups.com

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[Richard Collings]

I would add the ability to maintain multiple tabs as being a major step forward for me.      To illustrate my current set up:

·         Tab 1:   Outline showing all tasks except those completed more than 3 days ago (like MLO V3)

·         Tab2:    Main To Do view – like V3 – this is where I mainly work;   I also have a helper window open on this window from which I drag tasks that appear at the end of my ToDo list (which is manually sorted) to their ‘correct position’ in the To Do list.  Synched to Tab 1  (remaining tabs are not synched)

·         Tab 3:  Inbox – so that I can monitor tasks that I have added to my Inbox

·         Tab 4:  Outline (Adhoc):   so that I can navigate to different parts of my Outline without losing my place in the main To Do view;   I sometime switch the view in this tab to show my ToDo view so that I can see where a particular task appears

·         Tab 5 onward:    focus areas:    I use a combination of Zoom and Context filtering within each tab to select a particular set of tasks relating to a project or other area of work that I am currently working on;   so I have tabs such as Xmas,  Planning/Sales;    Tidy office/Catch up;  Accounts.   So when something happens in relation to one of the areas that are current for me (eg I get an email,  or something comes into my mind) I can switch to the relevant tab to  a) see what I have planned;  and b) add/update tasks as appropriate

 

I find this set up makes MLO much easier to use (where I am often working on several different areas at the same time).

 

Richard

[Lisa Stroyan]

It might be minor for some, but for me, syncing of the order or Starred and Active Starred is a big deal.

--
Lisa

---

Lisa Stroyan, mailto: lstr...@gmail.com

[Lisa Stroyan]

Ooh, a challenge!

I think I've figured it out, though not sure I can explain it well quite yet. It decides whether you should replicate children of matching items in the main list if they also match the main filter. Do you want them to be their own entries that you see when you collapse all? You'll only see it on a view that isn't just "Active" tasks, I think.

Example-- If I have this tree:

Test parent

        test child

And my view criteria is show all tasks which "Caption contains 'test'":

A flat view will have:

Test parent

Test child

A hier. view with "include children" (not parents and not "continue") will have:

Test parent

        Test child

A hier. view with "include children" (not parents) but WITH "continue searching" will have:

Test parent

        Test child

Test child

Collapsing this tree will show you all matches, but also include the matching children in their own trees.

If you can figure out a brilliant way to explain it, can I use it in a book? :)

Lisa

On Sat, Dec 29, 2012 at 11:24 AM, <m...@grantsmiths.org> wrote:

10.   If you can figure out a use for “continue searching in branch after main filter match” do us all a favor and come back here to explain it.

[m...@grantsmiths.org]

Lisa,

I understand what you said and it makes sense. It’s consistent with the stuff that developers said during beta testing. It’s probably right. It’s way easier to understand than the discussions about recursion that I’ve read. Congratulations.

 

But I still don’t understand why I want it.

 

The thing that I believe will make the lightbulb come on will be when somebody can describe an everyday straightforward task management challenge that can be managed much more effectively by use of this feature.

-Dwight

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: Saturday, December 29, 2012 7:56 PM
To: Groups, Email
Subject: Re: [MLO] Functionally, how much has really changed in version 4?

 

Ooh, a challenge!

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[Lisa Stroyan]

Yeah, I got stuck there too...I'll think on it!

On Sat, Dec 29, 2012 at 6:10 PM, <m...@grantsmiths.org> wrote:

The thing that I believe will make the lightbulb come on will be when somebody can describe an everyday straightforward task management challenge that can be managed much more effectively by use of this feature.

[chuckdevee]

Dwight.. I take it all back.. this is, overall, a major functional improvement on the last version.. I just didn't notice the filter button next to the Views header at all.. I went through that example you took the trouble to set out and it demonstrated the funtionality really well.. thanks.. this is going to be a really useful feature for me..  and re Tabs.. I was only thinking about them in terms of the Zoom funtionality and basically assumed this was broadly equivalent to moving the bookmark functionality into named tabs, but using tabs with Outline filters as well makes them much more powerful I guess. thanks for showing your set-up Richard.

 

It might be an idea for the developers to include a introduction page that opens up on first viewing of MLO which briefly explains/illustrates all the features in the latest version. It would then be much easier to keep up to date with the funtionality, especially in these beta versions as the help pages don't seem to be updated with these new features yet.

 

It's taken a little time to get used to, and there are still some features I would like to have been included that aren't there, but I for one really like this latest evolution of MLO.

[Dwight]

Hi, Chuck. There's no question that the documentation for MLO4 is deficient, since none of us have seen it yet ;-)

It's possible that we will all be surprised to see a comprehensive articulate document. But my hopes are on the book that Lisa is thinking of writing. -Dwight

»chuckdevee <don_...@me.com> wrote:
»
»»Dwight.. I take it all back.. this is, overall, a major functional

»»
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[Lisa Stroyan]

Great idea!

On Sun, Dec 30, 2012 at 9:44 AM, chuckdevee <don_...@me.com> wrote:

Dwight.. I take it all back.. this is, overall, a major functional improvement on the last version.. It might be an idea for the developers to include a introduction page that opens up on first viewing of MLO which briefly explains/illustrates all the features in the latest version.

[Richard Collings]

Yes – I think Andrey and the team need to give some serious thought to how they communicate the new features to both existing and new users.    There are some seriously useful capabilities here but a) they are not obvious; and b) it is not clear how they can be used.

 

This problem has always existed with MLO – I can remember being seriously confused when I started to use it and It was only with some perseverance that I worked out a way of using it that worked for me.    Its strength (it can be used in lots of different ways) is also its weakness (there are lots of different ways of doing things).

 

I thought the tutorial file that came with the mobile app was good but not sure whethere that would work here.   Another option would be some sort video showing particular features and how they can be used.      If they are kept short then people can dip into them.

 

Another simpler idea which has always worked for me are tips of the day- particularly covering simpler features (eg how to move tasks using hotkeys – which keeps coming up (Alt+Shift+<cursor key>;   and hide/show view panel (Alt+F1)).

 

From: mylifeo...@googlegroups.com [mailto:mylifeo...@googlegroups.com] On Behalf Of Lisa Stroyan
Sent: 30 December 2012 21:40
To: Groups, Email
Subject: Re: [MLO] Functionally, how much has really changed in version 4?

 

Great idea!

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