do you DO text-related task inside of MLO ?

[robisme]

Often, a task consists in draft or write out a text, a minute, an answer to a mail or whatever.

In those cases, who use to "outsource" the process in another software (Evernote, Onenote, Outlook,), and who drafts his note into the note section of a task within MLO ?

I'd be very interested in someone else experience, pros and cons.

Sometime, I say to myself : separate the "organizing my todos" and the "doing them". Thus, I write notes in Evernote or Onenote.

But that make more "steps", and sometime in a mobile context, the links toward Evernote are not working on android, and I prefer to draft the text in MLO, and copy/paste it in a mail, a word document or whatever when the task consist of writing it out.

What about you ?

[Lisa Stroyan]

Good question, I look forward to other answers as well.

I use MLO only for information relating to the task I have to accomplish, for various reasons:

- Habit

- Once a task is done, I often don't keep it, so anything I want kept around I put into a different system.

- I go by the philosophy, if an action only takes a few minutes, just do it, so usually I send the small emails immediately

- If I compose an email I want to put in the To: and Subject: and can't paste those easily from MLO

- I often work on multiple platforms and my drafts folder for gmail propagates to all

If a bit of info needs filing (e.g. movie and book recommendations) and I don't have time to do it immediately, I do put it in MLO.

On the other hand, this means that many tasks that show in email are not integrated / captured in MLO for me, so I have two systems, which is not ideal and drives me crazy but I don't have a good solution that I've been able to maintain reliably.

I do OTOH keep all info related to my task system in MLO. Outlines of what I want to do to rearrange my tasks, etc. 

I use Evernote for persistent info/lists (except task templates, such as packing lists which I use MLO trees as templates).

Lisa

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[Dwight]

Sometimes I have a task involving an email to be sent at a future time.for example, appealing an insurance claim but I have to wait for the detailed denial first. Or pestering my elected representative but not wanting to hit her with all my issues in the same day. In these cases, if I have time, I will compose a draft of the message in the task notes section, so it will be there when the task comes due.

If I'm drafting a message to send now, I would not use MLO to do it. I use k9 on the phone and outlook on the laptop so I don't have the synching of drafts that Lisa has. Of i'm confident of completing the draft in one sitting I will use native email composition, otherwise Evernote.

Why Evernote versus MLO? (1) it's faster to get in and pull I up the last thing I was working on (2) Evernote's handling on Android of synch conflicts works much better than MLO's.

[Lisa Stroyan]

Just FYI - I use K9 as well, but have it hooked up to Gmail with my drafts folder set to be my gmail drafts folder. I can look up the specific settings if you need them.

It's kind of a pain to get back to my drafts in K9 though, have to go to accounts, gmail, folders, drafts. So it might not be worth switching.

Lisa

[robisme]

FYI also, I add a tool you might know : GSyncit, to sync google calendar and contacts and a lot of other tools I don't use, with Outlook.

It as, like MLO, a "power user configuration", for exemple, categories sync with specific gmail account (I have 5 gmail accounts and I'm able to manage different contacts in the same folder in Outlook, using categories. Android must be ICS to manage "per account" contacts)

on the other hand, I don't use K9 as Gmail doesn't need to re-setup accounts. Is there a big vantage point with K9 ? I'm interested

Thanks

Olivier

[Dwight]

»The center of my setup is Outlook, where I monitor about two dozen
»email addresses, including a couple of gmails, a handful of accounts
»related to internet service (mostly at Verizon) at three addresses,
»plus mailboxes at three different dedicated domains, one at Godaddy and
»two at NameCheap. The Outlook setup includes archive files containing
»most of the messages I've sent or received since 1995.
»
»On K9, I monitor most of the accounts that I have on Outlook. Can I
»teach the gmail app to talk to ask those different pop and imap
»servers? Maybe, but it impresses me as a lot of work. K9 and outlook
»are both very effective at managing multiple identities within an email
»domain.
»
»The issue of finishing a message on one platform that I started
»composing on another platform, is not something that really comes up
»all that often.
»
»The biggest drawback of this system, to me, is that I have to clear
»each message from two inboxes, k9 and outlook.
»
»robisme <robillar...@gmail.com> wrote:
»
»FYI also, I add a tool you might know : GSyncit, to sync google

»
»_____________________________________________
»Lisa Stroyan, mailto: lstr...@gmail.com

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[Lisa Stroyan]

K9 has a ton of features. I  only use a few, I think! It manages multiple accounts and has a "unified" inbox which is highly configurable. 

I've been very pleased with gSyncIt as well -- also very configurable and quite reliable, given my experience with other Outlook sync softwares.

Lisa

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[SRhyse]

I've played around quite a bit in both directions.

(Keep in mind, for my current workflow, I'm mostly iOS based now. I still love the Windows app, but I'm on the go more and more, and have taken to doing everything I can on my iPhone and iPad)

Some of my tasks involve alot of large scale planning and thinking. iThoughts is another app I love, and I use it to death, but I've been taking to making plans that I'd end up tracking and implementing into MLO eventually anyway by entering them in directly into MLO. On the iPad, the view isn't so bad for outlining and brainstorming. You can easily past in a mindmap from an app like iThoughts or Mindmanager or Freemind into the Rapid Task Entry of the Windows app, however, and if you have parsing on and took the time to write in the info within the mindmap, you can have the same effect just as easily, with a bit more agility in the editing of the hierarchy within the mindmaps.

For email replies that are just text, and most importantly I won't be tracking or anything, I'll usually write them into the notes field of a task in MLO. I used to reply to everything on the spot, but with the volume I get, I have to be pickier and prioritize which ones I can get to, which is where MLO comes in handy. If it takes a word or two in reply, it wouldn't hit MLO though.

Recently, I've been handling the editing together of some plain text newsletters, and have been doing those in the notes field as well, since it forces it to remain in plain text, and keeps it accessible with the prompt to do it.

I tend to keep logs there too, like time logs of billable time spent with clients or on projects, tracking things like weight, and other things that basically just need a module date stamped entry. If I want to process them elsewhere I do, but lists tend to be fine for me on many things, and I like how quick it is to enter them into a hierarchy of any complexity with ease using the bookmark features on the iOS apps. I tend to keep really complex project logs in the notes field's as well, some nearing a short novel at times over many months.

I also record ideas in there at times that I flesh out upon review, like articles ideas, plans for remodeling our living space, etc. So though the initial entry is just a task, an entire plan and log can take shape over time with other lists and thinking along the way.

Minor code snippets do just fine in MLO notes, as do posts on a website to make, much like this one.

If the iOS apps had search, I'd certainly be keeping more of that kind of thing in MLO, but there is alot of benefit to keeping hard edges with this kind of stuff. My other apps of choice for content planning and creation type work are iThoughts, Notebooks, and Evernote. I'm a huge fan of Notebooks at the moment on the iOS end, being a refugee of Evernote until it scales better and has functional iOS Apps for larger databases like mine (60k+ notes). Can't recommend Notebooks enough. If you only need lightweight task management as well, it may suite your needs well enough. There are still real benefits on the iOS end to having that stuff separate though, the ability to switch between apps for different things handier than losing your place in your current one at times.