Minutes for todays AGM
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Sarah Mount
Mar 28, 2012, 1:31:07 PM3/28/12
to birmingham...@googlegroups.com
Hi guys,
obviously, we haven't had the AGM yet, so the minutes aren't finished,
but we're going to try crowd-sourcing them rather than having a
dedicated note taker. If you want to edit the minutes they are here:
https://docs.google.com/document/d/1BN3Mcx9imD6JNcBhibZVKEg6GfRFzWXEAyVnIe1Ci9w/edit
just the agenda is up now. Once everyone is happy with the document
I'll disable editing.
Regards,
Sarah
--
Sarah Mount, Senior Lecturer, University of Wolverhampton
website: http://www.snim2.org/
twitter: @snim2
snim2
Mar 28, 2012, 8:00:57 PM3/28/12
to birmingham...@googlegroups.com
Just a very quick follow-up to this -- many thanks to those of you who came to the AGM. It was, I felt, an extremely useful meeting and we managed to make a number of very important decisions for the future of fizzPOP. Sorry to those of you who had difficulty hearing everything that was said, Cafe Soya said next time they'll put us in the karaoke room, which is quieter, oddly enough!
Sarah
If you were at the AGM, please do edit the minutes (link below) and when everyone is happy we will lock that document, and publish a summary of the outcome of the AGM here and on the website, for those who could not make it.
Thanks again,
Sarah
GarethPS
Mar 31, 2012, 7:53:05 AM3/31/12
to Birmingham Hack Space
Just added some bits.
G
On Mar 29, 1:00 am, snim2 <mount.sa...@gmail.com> wrote:
> Just a very quick follow-up to this -- many thanks to those of you who came
> to the AGM. It was, I felt, an extremely useful meeting and we managed to
> make a number of very important decisions for the future of fizzPOP. Sorry
> to those of you who had difficulty hearing everything that was said, Cafe
> Soya said next time they'll put us in the karaoke room, which is quieter,
> oddly enough!
>
> If you were at the AGM, please do edit the minutes (link below) and when
> everyone is happy we will lock that document, and publish a summary of the
> outcome of the AGM here and on the website, for those who could not make it.
>
> Thanks again,
>
> Sarah
>
>
>
>
>
>
>
> On Wednesday, 28 March 2012 18:31:07 UTC+1, snim2 wrote:
>
> > Hi guys,
>
> > obviously, we haven't had the AGM yet, so the minutes aren't finished,
> > but we're going to try crowd-sourcing them rather than having a
> > dedicated note taker. If you want to edit the minutes they are here:
>
> >https://docs.google.com/document/d/1BN3Mcx9imD6JNcBhibZVKEg6GfRFzWXEA...
G
On Mar 29, 1:00 am, snim2 <mount.sa...@gmail.com> wrote:
> Just a very quick follow-up to this -- many thanks to those of you who came
> to the AGM. It was, I felt, an extremely useful meeting and we managed to
> make a number of very important decisions for the future of fizzPOP. Sorry
> to those of you who had difficulty hearing everything that was said, Cafe
> Soya said next time they'll put us in the karaoke room, which is quieter,
> oddly enough!
>
> If you were at the AGM, please do edit the minutes (link below) and when
> everyone is happy we will lock that document, and publish a summary of the
> outcome of the AGM here and on the website, for those who could not make it.
>
> Thanks again,
>
> Sarah
>
>
>
>
>
>
>
> On Wednesday, 28 March 2012 18:31:07 UTC+1, snim2 wrote:
>
> > Hi guys,
>
> > obviously, we haven't had the AGM yet, so the minutes aren't finished,
> > but we're going to try crowd-sourcing them rather than having a
> > dedicated note taker. If you want to edit the minutes they are here:
>
Sarah Mount
Mar 31, 2012, 7:53:41 AM3/31/12
to birmingham...@googlegroups.com
Thanks!
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Kelly Harding
Mar 31, 2012, 12:55:22 PM3/31/12
to birmingham...@googlegroups.com
Sadly I wasn't well enough to make it.
However, a trip to Bletchley Park (and computer museum on thursdays or
saturdays) would be a good idea i think having read through the
minutes posted.
kelly
Dominic Nottinghack
Apr 4, 2012, 10:52:34 AM4/4/12
to birmingham...@googlegroups.com
It was super to see you all last Wednesday and I'm very excited about the future of Birmingham Hackspace. I've made notes but haven't put them in the shared document. Sorry it's taken so long to get then typed up I've been a bit busy though it's VERY important you guys maintain your momentum!
Dominic Morrow’s Notes from FizzPop
1. What do people want from FizzPop?
GB – “Fame & Fortune” more famous (FizzPop) and by implication better known. Success in this would be coverage on TV, Newspaper. Events reported in main media to a wider less techie audience.
Gareth – Workshop space – want to build things, keep tools, have product ideas. Somewhere other than home. 24 hour get in and make.
Colum – Into coding and building, but How do I do it? Get ideas, steal ideas, with no ideas we grind to a halt. Would like the social aspect.
Mark – Successful, sustainable, flexible, coding & electronics. Building and spreading the movement beyond the usual faces.
Richard – Home educating his kids, a place to take them to talk and build and learn. Kids could be taught by other or learn for themselves.
Thomas - Wants to share his tools in a Hackspace. Sharing the cost of bigger tools.
Andrew – More People – More Pizza
James - Secure place to work, 24 hour access able to DD or Standing Order payments, Pizza and People.
Richard – More, branching out to schools and Uni’s education today can be dry lacking in practical application or hands on experience. BIY Bio group, exciting experiments inspire us. Product design, students can do projects of their own, Legal Loopholes (complexity of IP?) No Understanding of needs of students? Good Extra Curricular Activity.
Simon – 24hour access. Shared interests other people, donate materials etc Share knowledge. Learn from others, keep up-to-date with coding good CV stuff.
Sarah – FizzPop community welcoming of people learning from each other.
General discussion notes key items:
· When you say hacker it brings the RIGHT idea to mind
· When I say Hackspace people think Birmingham
· Education can be like a factory spitting out kids with GCSEs at the end who loose interest in learning
· Live as if you’ll die tomorrow, learn as if you’ll live forever!
Summary of thing people wanted FizzPop to be:
· Central location easy to get to
· Parking too!
· 24Hr Access
· Private – “No general public access”
· Space you can make your own
· Welcoming
· Welding
· Kitchens + Sofa, social areas, space for coffee etc
· Presentation spaces
· Sit with a coffee and have a chat
· Laptop space
· Running classes and Workshops
· More than one room
· Angle grinding
· Smaller quiet rooms
· Collaboration areas and group areas
· Bigger Rooms for subdivision
· Adaptable
· ALL OF THE TOOL!
· CNC/Lathes/power tools/soldering irons/scopes etc
2. An opportunity to share with an Architectural Practice moving from London
Sarah told the group about a potential offer of space sharing with a firm who are moving to the Jewellery Quarter of the city. There are few details though they may wish to share events. They have heard about London Hackspace and would like to be involved though much of the detail is to be arranged.
Questions:
Can we try a session their before committing?
Is there a contract?
Is there any parking?
Power tools and dust, noise and extraction etc?
Storage of projects and tools etc
What limits will there be – terms of use?
Who pays for liability insurance?
Who pays for contents insurance?
What’s in it for them?
What’s in it for FizzPop?
What happens if they want us to leave or if FizzPop wants to leave?
Would there be 24hr access?
Number of people allowed at one time?
Some discussion was had about what people wanted. Did people want to stay as they are using “The Edge” with no plans for a space of their own. It was discussed and generally agreed that FizzPop should have the ambition to move forward and into a space of their own. Perhaps the general feeling was that this offer might be an appropriate stepping stone to a bigger FizzPop.
Motion: Sarah and Leroy to negotiate with the architectural firm for shared space and report the terms back to the group. Can Sarah and Leroy negotiate on behalf of the group? 8 in favour 1 abstained - Carried
3. Money
A discussion was had about FizzPop as a legal entity. There was a discussion about sponsorship and soft loans.
The group was generally in favour of accepting “soft loans” though others felt that FizzPop wasn’t mature enough an organisation for that at this point.
Sarah mentioned that FizzPop is £60 in the red.
A discussion around funding and the definition of membership was held. Funding models were discussed. The general feeling was that membership should be a combination of monthly donations for those who wished too, or through continued support of the weekly meetings through payment on-the-night. It was recognised that some may wish to pay monthly regardless of the benefits available at this time whilst others may wish to contribute on a pay-as-you-use basis.
Motion: Members MAY pay monthly by standing order (to the FizzPop account) HOWEVER MUCH THEY WISH or by PAYING PER SESSION.
Unanimous - Carried
The FizzPop account details are to be made available as required.
4. Governance
A discussion was had around the governance of FizzPop. Currently it is run by self appointed (by continued action to maintain the existence of FizzPop) unelected officials (Sarah and Leroy).
The group showed appreciation to Sarah and Leroy and other regular FizzPoppers for keeping things going. It was agreed that some form of interim governance was now required. It was generally agreed that current membership of FizzPop was ill defined as “being a member of the Google Group”. It was agreed that those who had attended this Extraordinary General Meeting were through their investment in time and effort “members”. It was also recognised that others who would have wished to be at this meeting should not be excluded.
It was proposed that 5 “Governors” be appointed with the general remit to take FizzPop forward. It was also proposed that when FizzPop has a significant change that an AGM and election of directors will be held. In the meantime the “Governors” will look after the interest of the group and always be accountable to the membership.
Motion: 5 Governors (names not captured) were appointed including Sarah and Leroy (absent) for continuity. Unanimous – Carried
Dominic Morrow
4th April. 2012
Dominic Morrow’s Notes from FizzPop
1. What do people want from FizzPop?
GB – “Fame & Fortune” more famous (FizzPop) and by implication better known. Success in this would be coverage on TV, Newspaper. Events reported in main media to a wider less techie audience.
Gareth – Workshop space – want to build things, keep tools, have product ideas. Somewhere other than home. 24 hour get in and make.
Colum – Into coding and building, but How do I do it? Get ideas, steal ideas, with no ideas we grind to a halt. Would like the social aspect.
Mark – Successful, sustainable, flexible, coding & electronics. Building and spreading the movement beyond the usual faces.
Richard – Home educating his kids, a place to take them to talk and build and learn. Kids could be taught by other or learn for themselves.
Thomas - Wants to share his tools in a Hackspace. Sharing the cost of bigger tools.
Andrew – More People – More Pizza
James - Secure place to work, 24 hour access able to DD or Standing Order payments, Pizza and People.
Richard – More, branching out to schools and Uni’s education today can be dry lacking in practical application or hands on experience. BIY Bio group, exciting experiments inspire us. Product design, students can do projects of their own, Legal Loopholes (complexity of IP?) No Understanding of needs of students? Good Extra Curricular Activity.
Simon – 24hour access. Shared interests other people, donate materials etc Share knowledge. Learn from others, keep up-to-date with coding good CV stuff.
Sarah – FizzPop community welcoming of people learning from each other.
General discussion notes key items:
· When you say hacker it brings the RIGHT idea to mind
· When I say Hackspace people think Birmingham
· Education can be like a factory spitting out kids with GCSEs at the end who loose interest in learning
· Live as if you’ll die tomorrow, learn as if you’ll live forever!
Summary of thing people wanted FizzPop to be:
· Central location easy to get to
· Parking too!
· 24Hr Access
· Private – “No general public access”
· Space you can make your own
· Welcoming
· Welding
· Kitchens + Sofa, social areas, space for coffee etc
· Presentation spaces
· Sit with a coffee and have a chat
· Laptop space
· Running classes and Workshops
· More than one room
· Angle grinding
· Smaller quiet rooms
· Collaboration areas and group areas
· Bigger Rooms for subdivision
· Adaptable
· ALL OF THE TOOL!
· CNC/Lathes/power tools/soldering irons/scopes etc
2. An opportunity to share with an Architectural Practice moving from London
Sarah told the group about a potential offer of space sharing with a firm who are moving to the Jewellery Quarter of the city. There are few details though they may wish to share events. They have heard about London Hackspace and would like to be involved though much of the detail is to be arranged.
Questions:
Can we try a session their before committing?
Is there a contract?
Is there any parking?
Power tools and dust, noise and extraction etc?
Storage of projects and tools etc
What limits will there be – terms of use?
Who pays for liability insurance?
Who pays for contents insurance?
What’s in it for them?
What’s in it for FizzPop?
What happens if they want us to leave or if FizzPop wants to leave?
Would there be 24hr access?
Number of people allowed at one time?
Some discussion was had about what people wanted. Did people want to stay as they are using “The Edge” with no plans for a space of their own. It was discussed and generally agreed that FizzPop should have the ambition to move forward and into a space of their own. Perhaps the general feeling was that this offer might be an appropriate stepping stone to a bigger FizzPop.
Motion: Sarah and Leroy to negotiate with the architectural firm for shared space and report the terms back to the group. Can Sarah and Leroy negotiate on behalf of the group? 8 in favour 1 abstained - Carried
3. Money
A discussion was had about FizzPop as a legal entity. There was a discussion about sponsorship and soft loans.
The group was generally in favour of accepting “soft loans” though others felt that FizzPop wasn’t mature enough an organisation for that at this point.
Sarah mentioned that FizzPop is £60 in the red.
A discussion around funding and the definition of membership was held. Funding models were discussed. The general feeling was that membership should be a combination of monthly donations for those who wished too, or through continued support of the weekly meetings through payment on-the-night. It was recognised that some may wish to pay monthly regardless of the benefits available at this time whilst others may wish to contribute on a pay-as-you-use basis.
Motion: Members MAY pay monthly by standing order (to the FizzPop account) HOWEVER MUCH THEY WISH or by PAYING PER SESSION.
Unanimous - Carried
The FizzPop account details are to be made available as required.
4. Governance
A discussion was had around the governance of FizzPop. Currently it is run by self appointed (by continued action to maintain the existence of FizzPop) unelected officials (Sarah and Leroy).
The group showed appreciation to Sarah and Leroy and other regular FizzPoppers for keeping things going. It was agreed that some form of interim governance was now required. It was generally agreed that current membership of FizzPop was ill defined as “being a member of the Google Group”. It was agreed that those who had attended this Extraordinary General Meeting were through their investment in time and effort “members”. It was also recognised that others who would have wished to be at this meeting should not be excluded.
It was proposed that 5 “Governors” be appointed with the general remit to take FizzPop forward. It was also proposed that when FizzPop has a significant change that an AGM and election of directors will be held. In the meantime the “Governors” will look after the interest of the group and always be accountable to the membership.
Motion: 5 Governors (names not captured) were appointed including Sarah and Leroy (absent) for continuity. Unanimous – Carried
Dominic Morrow
4th April. 2012
Sarah Mount
Apr 4, 2012, 1:43:42 PM4/4/12
to birmingham...@googlegroups.com
Many thanks for this Dominic, I've merged everything into the shared
document. Hopefully people will correct any errors I've introduced ;-)
document. Hopefully people will correct any errors I've introduced ;-)
Sarah
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