I am wondering how we can keep the Hackspace in Cremer St in great shape as we grow up as an organisation.
We have established a great culture of making things, and have found many ways of channelling spontaneous enthusiasm and self-interest into constant small and big improvements to the space.
But what can we do to ensure that every tool remains in its right place? That half-finished projects aren't in anyone's way? How can we make time to reorganise all the little piles of random things that gradually grew as well-meaning people add one more thing, and then one more? How can we make sure that the space remains clean? When do we take the time to assess our stock of consumables? When can we teach new members all the many little things it takes to keep the space organised?
I'm now thinking this is a situation that isn't helped by building a "thing", but by changing an aspect of our culture. By introducing new rituals.
Would you be interested in a big maintenance day where we rally a handful, or a dozen, or more people and let them loose? Many people will immediately know what could be done to improve the space. And having a list of tasks could be useful for everyone else. We have an old list of "Chores" [1], which could be a starting point.
And would you be interested in using the Tuesday social nights to do the same, but smaller -- e.g. inviting everyone to help out with a space maintenance session at 10pm? Every Tuesday?
It's often easy to build things; it's usually harder to maintain them afterwards. There's probably now too much stuff here to simply leave it to the motivation of individuals. If however we gang up and do it as a group, in fairly frequent intervals, none of this will be too much work. And instead it will give you new chances to make deeper changes, because others are around and keen to help out.
In that respect Elliot's cleaning day before the expansion party was a great success. Not only was the space actually clean afterwards, the day lead to a number of improvements and appliances that are useful to this day [2]. It would be great if we could have more of these events.
martind
[1] http://wiki.hackspace.org.uk/wiki/Chores
[2] http://groups.google.com/group/london-hack-space/browse_thread/thread/12171422c98b8081
Everything else you stick a sticker on it with your name and if you're not hacking it you take it home or after 3 weeks it gets binned. Far too much stuff seems to come in on the premise of "I don't want it but I thought someone else might want to hack this". This is a lovely idea but we don't have the space and this stuff just get's left then forgotten about (like the 2 atari's in the throw out boxes).Raw materials are excellent but at the moment unless its something amazing (i.e. you've found some steel bar or ebony wood) we don't need it, if it's a cool toy keep it at home.I recently ditched a load of coat hangers that 'fell through the gaps' in this way; they were brought it, someone said they could use them and then they got left. No-one threw them out because no-one knew who's they were. And then they got buried.
I would say we need a version of the dont hack sticker for this, with instructions on it as how to prosess something that doesnt seem to have a use/is taking up too much space (i.e. email the list and throw it out if no objections after x weeks) this also means if the time has passed and your not there to throw it out, some one else can.
What's the best way to coordinate? Shall we pick a day and let things emerge naturally? Or is it worth to announce more specific intentions beforehand?
(Either will probably work fine.)
m.
On 27 May 2011, at 01:57, Sam Cook wrote:
> I've been thinking about this for a while and I have a couple of suggestions:
*snip* (great list of suggestions)
What's the best way to coordinate? Shall we pick a day and let things emerge naturally? Or is it worth to announce more specific intentions beforehand?
> I've been thinking about this for a while and I have a couple of suggestions:*snip* (great list of suggestions)
How about getting ten of those heavy-duty plastic shopping/laundry bags?
They're about 2ft in each dimension. Dub them "Week Bags".
If your stuff is too big for your box, it goes in a bag. A bag MUST have
a sticker on it saying when it was filled. No sticker; it goes in the
disposal boxes. If the date on the bag hasn't been updated for a week
(IE it's sat there for a week and you haven't touched it); it goes in
the disposal boxes. Harsh, but it'd stop the area being used as a
dumping ground for eternal-hiatus projects.
Larger items; how about we just keep a clipboard listing what belongs to
who *with contact phone number/email*.
~ Sci
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On 27/05/2011 00:01, Martin Dittus wrote:
> Hello,
>
> I am wondering how we can keep the Hackspace in Cremer St in great shape as we grow up as an organisation.
>
> We have established a great culture of making things, and have found many ways of channelling spontaneous enthusiasm and self-interest into constant small and big improvements to the space.
>
> But what can we do to ensure that every tool remains in its right place? That half-finished projects aren't in anyone's way? How can we make time to reorganise all the little piles of random things that gradually grew as well-meaning people add one more thing, and then one more? How can we make sure that the space remains clean? When do we take the time to assess our stock of consumables? When can we teach new members all the many little things it takes to keep the space organised?
>
>
> I'm now thinking this is a situation that isn't helped by building a "thing", but by changing an aspect of our culture. By introducing new rituals.
>
> Would you be interested in a big maintenance day where we rally a handful, or a dozen, or more people and let them loose? Many people will immediately know what could be done to improve the space. And having a list of tasks could be useful for everyone else. We have an old list of "Chores" [1], which could be a starting point.
>
> And would you be interested in using the Tuesday social nights to do the same, but smaller -- e.g. inviting everyone to help out with a space maintenance session at 10pm? Every Tuesday?
When I've been to the social it's usually still in good swing by 10pm.
Tidying up *during* a social event is a bad idea, and no one will want
to help while they're socialising. Likewise no one will want to move and
sort things at 10pm at night. And doing so while eating pizza and
drinking beer (mostly the beer) may lead to poor judgement over what and
how to dispose/keep/move.
How about Saturdays? Midday or so? The Junior Hackspace events happen on
the weekends and the space must already be made childsafe in advance of
them. It would seem a natural extension of this to do some additional
sorting at the same time.
~ Sci
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While the cleaning day Elliot organised was great, only a handful or so
of people turned up to help. I think one of the biggest problems is
motivating everyone to come along, so having it on a Tuesday would be a
great way of solving this as people are already in the space and peer
pressure might encourage people to get involved.
I am fairly sceptical of changing any of the systems we have for keeping
the space tidy and organised. The procedures we do have are very simple
and it seems to me that the reason they fail is because some individuals,
for whatever reason, don't follow the instructions. Maybe we need to do
a better job of awareness.
Before we do start a weekly session I think we really need to have a big
push to get the space to a state where it is possible to keep it nice.
One or two hours a week might be enough to maintain a decent standard,
but probably isn't enough to make any substantial changes.
Robert
In that respect Elliot's cleaning day before the expansion party was a great success. Not only was the space actually clean afterwards...
I think a fair bit of stuff is donated with the idea that 'I hope
someone will use this but if not I'll have it back' rather than 'if
not just throw it away'.
Shouting on the list isn't really sufficient for this, so I'm going to
support solexious' suggestion - though a single checkbox 'return to
owner' might be enough.
-adrian
I would say we need a version of the dont hack sticker for this, with instructions on it as how to prosess something that doesnt seem to have a use/is taking up too much space (i.e. email the list and throw it out if no objections after x weeks) this also means if the time has passed and your not there to throw it out, some one else can.I'm kind of inclined to have a really simple sticker with name, date brought in and "do/don't Hack". Then if it's not been touched in X weeks a shout out is put on the list and it can be binned the week after.
The current "Do not hack" stickers (in a little holder on the end of the
library) address all the issues surrounding the accumulation of "reserved"
materials/junk and the disposal of it. The information thereon is as
follows....
The request that the Item be not hacked.
and
1/ The project that it belongs to.
2/ The person responsible for the item.
3/ Contact details for the "owner".
4/ Estimated date of completion.
5/ A short explanation of what the project is for.
The essential info is 3/ and 4/. This enables anyone who thinks that an
item has overstayed its welcome and should be disposed of to contact the
"owner" and come to some arrangement. It also lets members know what sort
of projects are in progress and a means of contacting the "owner" of a
project if they want to become involved or offer advice.
Crossing out the word "NOT" and adding a note that the item is a
donation/whatever and the date of leaving in the space along with any
special instructions regarding disposal will create a virtual three week
box around the item or ensure the "owner" is notified before disposal.
Long term loans of tools / books etc. should be marked "On loan from
(insert lender here)". I have done this with a few items that I would want
back if they become redundant.
So the mechanism is already there, all we have to do is use it! And if
you have no time to write out a sticker then be prepared to lose your
stuff....
And yes, if you want to throw out something that clearly belongs to
someone else you are going to have to "man up" and tell them about it. :-)
Lastly, If your large project is finished, after proudly displaying it to
your fellow members and receiving all the kudos that you deserve....
TAKE IT HOME!!!!!
Phil
--
Using Opera's revolutionary e-mail client: http://www.opera.com/mail/
> Hello,
>
> I am wondering how we can keep the Hackspace in Cremer St in great shape as we grow up as an organisation.
> In that respect Elliot's cleaning day before the expansion party was a
> great success. Not only was the space actually clean afterwards, the day
> lead to a number of improvements and appliances that are useful to this
> day [2]. It would be great if we could have more of these events.
>
> martind
>
> [1] http://wiki.hackspace.org.uk/wiki/Chores
> [2] http://groups.google.com/group/london-hack-space/browse_thread/thread/12171422c98b8081
[apologies for the thread necromancy]
I've had two ideas that might be useful:
Firstly:
An alarm that goes off at random once a week, if your in the space when it
goes off you drop everything and tidy up for 15 mins.
Advantages: people who are more frequently in the space tidy up more
frequently, it avoids problems with a fixed tidying up time (i.e. no-one
turns up for it).
We'd probably want to tweak it so it only went off if there's > 4 people
in the space and it's between 9am and 11pm, and there isn't a workshop
going on.
We might also want to switch off internet access for the 15mins as an
incentive to tidy.
Secondly:
Create your character and fight evil monsters in the dungeons of Hoxton!
Explore perilous places and find fantastic findables!
http://www.chorewars.com/party.php?name=Hackspace+Tidy+Team
--
[http://pointless.net/] [0x2ECA0975]
>
> http://www.chorewars.com/party.php?name=Hackspace+Tidy+Team
This is supposedly the better invite code:
http://www.chorewars.com/invite.php?id=131e0fe08f01d
--
[http://pointless.net/] [0x2ECA0975]
In related news, since there's been a proposal to have another open day at the end of July we can now start making plans for a cleanup/space organising schedule. I suggest the following.
Based on the suggestion in the open day thread:
- start with a reminder (email & tweet): make sure to label & store your stuff properly, cleanup session coming up. This will give everyone a chance to rescue their crap beforehand.
- discuss proposals for any bigger infrastructure changes on the infrastructure list (new shelving, new workspace layout, etc.) This ensures that we are well-prepared, and avoids surprises.
- early July: send out invitation to cleanup & space organising day (via email, IRC, tweet, Fax etc)
And then:
- mid-July: cleanup & space organising day on a suitable weekend or two (best a Saturday in case we need to buy stuff)
- 31 July: partay
m.
We just had the first Tuesday "10pm cleaning ritual", it was brilliant. 10-15 people let loose in the dirty room, under the guidance of quite a few long-time members. Once you get momentum it's hard to stop; after less than an hour the room was in a better state than it had been in weeks, and people kept going after that and rearranged some freestanding shelves, labelling unused objects with a "time to live", etc. An impressive accomplishment for such a small time investment, I think you'll all like it.
Since everyone's now making sure to label their possessions (right?) I'm sure nothing got lost; but let us know if you're missing anything, there's a chance it just got put somewhere else.
Looking forward to the next Tuesday. Maybe do the social room next?
m.
Can't wait. Well done everyone.
Robert