Removing Unused Items from Pivot Table

[Steve P]

once an item has been defined in a pivot table column, I
can not get rid of it. i have removed the item name from
the source table and refreshed the pivot table but the
item name is still there.

does anyone know how to get rid of unused items in pivot
tables?

thanks,

steve

[Debra Dalgleish]

To eliminate the old items from the dropdowns, in Excel 2002, you can
set the MissingItemsLimit property:

'==========================
Sub DeleteMissingItems2002()
'prevents unused items in XL 2002 PivotTable
Dim pt As PivotTable

Set pt = ActiveSheet.PivotTables.Item(1)
pt.PivotCache.MissingItemsLimit = xlMissingItemsNone

End Sub
'=============================

For earlier versions, you can run the following macro:
'======================
Sub DeleteOldItemsWB()
'gets rid of unused items in PivotTable
' based on MSKB (202232)
Dim ws As Worksheet
Dim pt As PivotTable
Dim pf As PivotField
Dim pi As PivotItem
Dim i As Integer

On Error Resume Next
For Each ws In ActiveWorkbook.Worksheets
For Each pt In ws.PivotTables
pt.RefreshTable
For Each pf In pt.VisibleFields
For Each pi In pf.PivotItems
If pi.RecordCount = 0 And _
Not pi.IsCalculated Then
pi.Delete
End If
Next
Next
Next
Next
End Sub
'================================

--
Debra Dalgleish
Excel FAQ, Tips & Book List
http://www.contextures.com/tiptech.html