NC
    I'm going to need some help putting this together, since I'm going to London

SJ
    We've done lots of conf org professionally
    we can take over plenty of that stuff while you're in the UK

NC
    Having your students around on the day was enormously helpful
    I hope we can actually get, some different people involved as well
    but we've got you to cover some bases

SJ
    Mostly org logistics
    Getting calls out, leading stuff, getting the community together, etc..

NC
    There are 2-3 parts. One of the first things is decide if we want to keep
    the structure the same as last year, or decide what to do instead.
    I didn't get a ton of feedback, but I did get some.

    Most people were ok with basic structure: More formal morning, but with
    afternoon being more open spaces. Most people liked Keynote, it's a
    hassle, but we're fine with that. The only piece of feedback I got, and I
    know Jeff had strong feelings, that a lot of people wanted multiple
    open-spaces at once

Jeff
    Part of my reaction is personal, and ended up disappointed in the
    afternoon. I wanted to hook up with people with people I didn't meet. I
    felt like, after that, we got lost in the conference. That would sum up
    how I felt. I had an idea.

SJ
    Unconference would allow you to see stuff you didn't before. A BoF room, a
    Sprint Room.

Jeff
    Lightning talks were good, but it felt like we took a long time picking
    them.

SJ
    We'll have to organize a group of people to vet the lightning talks.
    There'll have to

Jeff
    Lightning talks worked great at EDU Summit last year.

NC
    I can talk to Eva and find out about separate rooms


NC
    Do we want to use moderator to pick break-out spaces?

    only got 5 comments
        They thought selection method took too long

    Since we are by invitation, most people know they are coming in advance


Will we get access to space before hand?
yeah, I had access the night before, but I think the site staff did all the
configuring. it won't ever be perfect, and things got missed.

SJ
    How many people do you have interested in helping?

NC
    There are 7 here, and at least 2 others.


Teams
    1) Program and Keynote

    2) Google Moderator for talks/lightning talks

    3) Room Status/Space

    4) Logistics

    5) Sponsors & Vendors (talk to Jesse Noller)

    6) Outreach
        Dedicated Twitter/Social Media for day of

        Find out what space we have


A/V
    Get more mics
    Figure out who is handling those logistics
    We needed to reconfigure the room at that last minute last year, and we
    needed the 2nd mic, and we only got it the morning of...

Q: How much will it be like last year?
A: People were happy overall with the format last year. There was some
question about how we'd handle the afternoon session. If we have the space,
we'll do multiple break out rooms, if not, we'll use Google moderator to front
load selection.

JN
    I can do all the social media channels. Even if I can't be there, I can
    schedule it out to go to the audiences when we want. It all depends on
    what has been used before, and what you think will be most valuable.


***Action: Create One Pager***
***Action: Create blurb***
***Action: JN - create a twitter account for PyCon EDU Summit***
***Action: Remy - Create a Calendar for PyCon EDU Summit***
***Action: SJ - Create a Doodle Poll to figure out when to have regular PyCon EDU
           Summit Organizer meetings***
***Action: Remy - Create an IRC Channel #PyConEDUSummit***
***Action: Remy - Look into Google Moderator***
***ACTION: NC - Ask about Multiple Break-out rooms in addition to big room***