How to send or export a Group of Contacts in the Address Book?
Buggsy2
and needs to send a Group (of Contacts) to some email recipients. I cannot
find any way of doing this. Export exports the entire address book without
groups. There seems to be no way of simply selecting a group, copying, and
pasting the group contacts into an email attachement or similar, or even
simply exporting just a particular group. Maybe some VBA code? Help!
Bob Fry
If you ever teach a yodeling class, probably the hardest thing is
to keep the students from just trying to yodel right off. You
see, we build to that.
- Jack Handey
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PA Bear [MS MVP]
in the group. He can then distribute a copy of it to all members of the
group.
When it comes time to update the SAB, he would create a new SAB, distribute
it, and then everyone would need to delete the old, outdated SAB.
The SAB can be used to Send messages to any number of recipients (via TO;
CC; and/or BCC). However, you won't be able to use OE to do anything else
until the message under composition is either sent, cancelled, or saved to
Drafts folder and the SAB has been closed.
See http://www.insideoe.com/files/wab.htm#wabexe
--
~Robear Dyer (PA Bear)
MS MVP-IE, Mail, Security, Windows Client - since 2002
Buggsy2
is, it can't be created with a few mouse clicks from the Group of contacts
already in the main WAB. A new, limited WAB--the SAB--would be created by
retyping, or copy/paste, each contact in the target Group in the main WAB.
PS. Sorry about the duplicate post.
PA Bear [MS MVP]
import.
Ron Sommer
which then are dragged to a new wab file. Each entry has to be okayed. The
information was in this 2004 post.
--
Ron Sommer
With the Windows Address Book you can use vCards to move the entries. These
files contain the complete information from an entry.
More on the topic: http://home.earthlink.net/~kuaytim/exportwab.htm
--
Tim K.
aka Kuay Tim
MVP - (IE/OE)
Lynnwood, WA
"PA Bear [MS MVP]" <PABe...@gmail.com> wrote in message
news:eA811S94...@TK2MSFTNGP05.phx.gbl...
Twayne
> contacts in the group. He can then distribute a copy of it to all
> members of the group.
>
> When it comes time to update the SAB, he would create a new SAB,
> distribute it, and then everyone would need to delete the old,
> outdated SAB.
Why not just use OE's native ability to create distribution lists?
They're simple to set up.
>
> The SAB can be used to Send messages to any number of recipients (via
> TO; CC; and/or BCC). However, you won't be able to use OE to do
> anything else until the message under composition is either sent,
> cancelled, or saved to Drafts folder and the SAB has been closed.
>
> See http://www.insideoe.com/files/wab.htm#wabexe
>
Twayne
Read the Help; it's simple to do and only take a moment to set up.
Ron Sommer
"Twayne" <nob...@devnull.spamcop.net> wrote in message
news:uSqRI1G5...@TK2MSFTNGP03.phx.gbl...
> PA Bear [MS MVP] wrote:
>> Have him create a Standalone Address Book (SAB) containing only the
>> contacts in the group. He can then distribute a copy of it to all
>> members of the group.
>>
>> When it comes time to update the SAB, he would create a new SAB,
>> distribute it, and then everyone would need to delete the old,
>> outdated SAB.
>
> Why not just use OE's native ability to create distribution lists? They're
> simple to set up.
That would be Outlook, not OE.
--
Ron Sommer
Twayne
> Inline
>
> "Twayne" <nob...@devnull.spamcop.net> wrote in message
> news:uSqRI1G5...@TK2MSFTNGP03.phx.gbl...
>> PA Bear [MS MVP] wrote:
>>> Have him create a Standalone Address Book (SAB) containing only the
>>> contacts in the group. He can then distribute a copy of it to all
>>> members of the group.
>>>
>>> When it comes time to update the SAB, he would create a new SAB,
>>> distribute it, and then everyone would need to delete the old,
>>> outdated SAB.
>>
>> Why not just use OE's native ability to create distribution lists?
>> They're simple to set up.
>
> That would be Outlook, not OE.
No, that would be OE in fact. I don't use Outlook, only Outlook
Express.
You simply open OE, click Addresses in the top menu bar, click New,
Group, and add whatever/whoever you want to be in the dsitribution list.
After that when you send a mail, you just click the Group instead of the
individual names, and it sends the mails to all the addresses in the
group you created.
If the group will consists of people already in the address book,
it's even easier to populate the group; just transfer the addresses over
to the new group you created. I do it all the time for our newsletters
in order to keep under my ISPs limits for e-mail quantity. I'll have a
my-group1 and a my-group2 so I have to do two sends in order to get 125
e-mails out. If it gets too high again I'll go to a my-group3.
In the To: you'll see the group name instead of the individual names.
Look in the Headers and there you'll see all the indivicual names.
Like I said; easy to set up.
HTH,
Twayne`
...
Ron Sommer
field.
If you don't have the members of the group in the address book, then you
can't copy the addresses.
You will see the group name, all recipients will see all the names if you
are using the To or CC field.
--
Ron Sommer
Buggsy2
distribution lists, or sending to a group of contacts. Rather, the problem
is sending a group of contacts. In other words, sharing an already-created
group of OE contacts with someone else (by sending the group in an email).
Twayne
Actually, you can; in the Group Properties, just use the New Contact on
the Group Form; it'll enter it in both places for you. If you add it
from Group, it also gets added to the regular addresses part. What you
may have meant was that if it's in the group, it's also in the regular
addresses area.
>
> You will see the group name, all recipients will see all the names if
> you are using the To or CC field.
I was trying to say that and kept getting interrupted <g>. You are
right. FYI I've discovered it's usually a good idea to actually pull up
the forms for things like this & check before posting to refresh one's
memory for the nuances.
Twayne`
Twayne
> Twayne, reread the description of the problem. It is not creating
> distribution lists, or sending to a group of contacts. Rather, the
> problem is sending a group of contacts. In other words, sharing an
> already-created group of OE contacts with someone else (by sending
> the group in an email).
OOPS! In that case I'd just make a copy of the .wab. Delete what you
don't want to go, and leave what you want. Send him the wab and let him
import it. Zip for sending to keep it a bit more secure and a small
file.
I've only done that a couple times but it works. Just click the new
wab to open it.
Only in my case I sent the whole thing and let him pick from it what
he wanted - it's sort of a chore to kill all those addresses & be sure
not to get one that's in the group. All I deleted were a few "specials"
I didn't want to share. Also note that deleting a group doesn't delete
a contact. I haven't tried this one recently but that's plenty to get
the job done with.
Twayne
bjassoc
groups in the OE Address Book. Having spent a couple of hours googling "how
to's", I've only found solutions to questions like this one: how to share ONE
group or copy ONE group to a new computer.
I've got more than 50 groups which I need for my business. If my HD died,
I'd be up the creek; I could restore the address book but not know who was in
which group. Does Outlook provide a way to backup group indicators? If so,
I'll switch. Thanks.
PA Bear [MS MVP]
Consider using a Standalone Address Book (SAB) instead. See this previous
discussion:
http://groups.google.com/group/microsoft.public.outlookexpress.general/browse_frm/thread/995d943e700cd26d/547a6cdda5bd6c9c?#547a6cdda5bd6c9c
--
~Robear Dyer (PA Bear)
MS MVP-IE, Mail, Security, Windows Client - since 2002