[FilipinoLibrarians] Textbooks

[MPL]

Hi to all,

Im currently planning to move to another school and in case, I will be
assigned in the elem. One school that I have interviewed with told me
that textbooks will be under my management. I know that textbooks
shouldn't be circulated through the library but this is not the best
time to refuse at any given task. Should I treat these books as
library books, where I assign a different set of accession
number(apart from the library books), entered in the system and so and
so fort. For sure, distribution/checking out and inventory of such
materials will be under my care too. I would truly appreciates your
inputs, suggestions, and additional info about it.

Thanks in advance,
Alynn

--
You received this message because you are subscribed to the Google Groups "Filipino Librarians" group.
To post to this group, send email to filipinol...@googlegroups.com.
To unsubscribe from this group, send email to filipinolibrari...@googlegroups.com.
For more options, visit this group at http://groups.google.com/group/filipinolibrarians?hl=en.

[dione monserate]

hello alyn, For me texbooks are not part of library's collection or reference sources but you may gather these materials because some teachers are still using old textbooks as as references.    you may have another accession book  but these materials will not be included in your inventory of acquired library materials.  in our case, we have textbooks placed in a separate shelves and arranged them by subjects. we even classify them same with other reference materials, however, we placed them together separately with label TEXTBOOKS   PAASCU accreditors will not recognoze textbook collections, they even discouraged to acquire textbooks but tbecause these books are given for free, we accept as long as the content of the material is useful and  related to the curriculum offered.    i hope your confusions will now be enlightened. thanks!   dione --- On Tue, 5/11/10, MPL <alyn...@gmail.com> wrote:

From: MPL <alyn...@gmail.com> Subject: [FilipinoLibrarians] Textbooks To: "Filipino Librarians" <filipinol...@googlegroups.com> Date: Tuesday, May 11, 2010, 8:49 PM

Hi to all, Im currently planning to move to another school and in case, I will be assigned in the elem.  One school that I have interviewed with told me that textbooks will be under my management.  I know that textbooks shouldn't be circulated through the library but this is not the best time to refuse at any given task.  Should I treat these books as library books, where I assign a different set of accession number(apart from the library books), entered in the system and so and so fort.  For sure, distribution/checking out and inventory of such materials will be under my care too.  I would truly appreciates your inputs, suggestions, and additional info about it. Thanks in advance, Alynn -- You received this message because you are subscribed to the Google Groups "Filipino Librarians" group. To post to this group, send email to filipinol...@googlegroups.com.

To unsubscribe from this group, send email to filipinolibrarians+unsub...@googlegroups.com.

For more options, visit this group at http://groups.google.com/group/filipinolibrarians?hl=en.

[Rene Manlangit]

Maybe they are referring to the textbooks sold to the elem pupils. In my institution, i oversee the textbook (or workbook) evaluation of the elem faculty members, ordering them from the publisher, and eventually distribution (selling) of said textbooks to the parents. 

Or as in the case of another grade school dept i knew of, the library is in charge in the distribution of textbooks for loan to students and at the end of the school year, library staff check/collate this books for damages (and payment if any) for distribution the next school year.

So better ask your prospective employer what does she mean by "textbooks" under your responsibility. You might be thinking in term of what we librarian are trained for but the admin people are referring to another things.  No harm in asking/clarifying. 

Good luck.

its me, 

reman

---

From: dione monserate <dio...@yahoo.com>
To: filipinol...@googlegroups.com
Sent: Tue, May 11, 2010 9:08:01 PM
Subject: Re: [FilipinoLibrarians] Textbooks

[MPL]

hi dione,

Thanks for your info. However, these textbooks will not be funded by
the library. I will have to manage the recording and distribution to
the students as advised by the teachers. For a background, the school
is buying(not free) all the textbooks from local suppliers and lend it
to the students for a year, students do not buy their own textbooks
but have book deposit upon enrollment. At the end of the year, the
library will have to take care the inventory of these textbooks after
the library collection has been done.

There are some of concerns running through my mind:
1. If the school has only 1 library system and intended for library
books only, how can we lend the textbooks to the students?
2. If I encode the textbooks in the system, each book should be
assigned a unique number with special code to be recognized as
textbooks. Definitely, the library's statistic, updates and reports
will include all - library books and textbooks.
3. If we will not assign a number for each book, students tend to get
other copies(their classmate's) to return to the library if they lost
theirs.
4. If we will lend the the whole set to the teacher for the year, who
will take responsible of the missing copies.
5. Also, teacher's will not be happy to return it to the library at
the end of the school year and collect it again when they come back
from vacation. Should we do the inventory in their own classrooms
during summer?


Thanks in advance,
alynn

[Elijah John Dar Juan]

I think you'll be assigned the tasks of a property custodian in handling the release of the textbooks when school opening starts and the receipt of them when school year ends.

 

(1) You may treat the book as any other school property (like a chair or a desk) and not directly part of the library collection. i think you have to loan the textbooks to the students for an entire school year. The inventory for the textbooks must be separate from the library collection.

 

Release of these textbooks may be done through forms such as an acknowledgement receipt that you issue to the student so that both parties (you and the student) may know what textbook/s is/are issued to him/her. It may also be a contract/agreement that the student will take care of the issued textbook.

 

(2) Since there is a separate inventory for library materials and textbooks (school property), library statistics will not be affected. Statistics of the number of issued books and the popular "Textbook-to-Student" ratio will arise.

 

(3) In your inventory, you may simply assign a control number (accession) per book and record the book title. The student will be held accountable if he/she loses or damages the book issued to him/her. That's why there's a book deposit. The school already has the money if in case anything happens to its property.

 

(4) The teacher will just have a list containing the number of books given to his/her class and their titles. Through the teacher and using your receipt/agreement, you can pursue the student for lost or damaged books.

 

(5) Just like in our public school system, it is mandatory that textbooks should be returned at the end of the school year. You will not worry of doing inventories in each classroom if every student returns what had been issued to him/her.

 

Hope this makes things clear to you.

[dione monserate]

Lyn,   I undesrstand that you will take charge of the school textbooks and it is your responsibility to monitor these materials at the end of the school year.  It seems that you are the property custodian of your school.   Since the accountability of such materials is given to you, you may accession  or assign  control number that can easily be monitored who is the borrower.  I'm sure you have varied titles and multiple copies because all students in all grade levels will be given a copy . You may assign accession number and copy number, each student should have borrower's card or index card to be filed in your library for easy monitoring or just file the book card signed by the  students  with name grade and section.

--- On Tue, 5/11/10, MPL <alyn...@gmail.com> wrote:

From: MPL <alyn...@gmail.com> Subject: [FilipinoLibrarians] Re: Textbooks To: "Filipino Librarians" <filipinol...@googlegroups.com>

To unsubscribe from this group, send email to filipinolibrarians+unsub...@googlegroups.com.

For more options, visit this group at http://groups.google.com/group/filipinolibrarians?hl=en.

[MPL]

Thank you Sir Elijah, Sir Rene and Ms. Dione for your inputs.

I have a wider perspective of what they want me to do. The whole
point is, this is additional job from the position that Im applying
for. It's just so sad that our profession is commonly mistaken as
book custodian. Btw, this is not public school, the students here are
in class A-B so I must say that it's pretty rich private school. They
should have sold the textbooks to the students but this set up will
definitely benefit the school financially. I assume this has been
done in 1st world countries and they want to adopt it.

Thank you again,
Alynn