Reminder: Meetings for 14 and 28 May 2015
steve
Good Evening Zambezi Toastmasters!
Please do not forget to sign up for speeches and leadership roles with Chisa at m...@microlink.zm for the upcoming meeting on 14 May 2015 as she will be taking care of the Agenda for this meeting. Remember, with the upcoming elections of Club Officers on the 28th of May, you may want to get your nominations in during the 14th May meeting. The following roles are still available:
Toastmaster of the Day
Time Keeper
Speakers
Um & Ah
Grammarian
Table Topics Master
General Evaluator
Evaluators for the speakers
Also, please mark your calendars now for 28 May 2015. This is the date we will be having elections for our Club Officers who will be leading Zambezi Toastmasters during the Toastmasters year 1 July 2015-30 June 2016. It is essential that we have full participation from our members at this meeting as we must have a quorum of members in attendance in order to hold the elections.
Please make sure your membership is up-to-date as you will not be eligible to run for office or to vote unless you are on our membership register.
All members are eligible to run and nominate themselves for any of the Club Officer positions. The position of President is the only one that can’t nominate himself to hold this position for a second consecutive term, all other officers can. The president will automatically take on the role of immediate past president.
Below is a list of positions and short description of their responsibilities.
Steve Stoiber
President, Zambezi Toastmasters Club, Lusaka
Cell: 0953-566-502
Work: 0211-357-285
Steven....@yahoo.com or stoi...@gmail.com
http://843515.toastmastersclubs.org/
President
Vice President Education
Vice President Membership
Vice President Public Relations
Secretary
Treasurer
Sergeant at Arms
Immediate Past President
________________________________
President
The President is the chief executive officer for the club. The primary responsibilities of this role involve the general supervision and operation of the club.
The President presides at club meetings and directs the club in meeting the members’ needs for educational growth and leadership. In cooperation with the other officers, the President establishes long-term and short-term goals for the club.
Vice President Education
The Vice President Education (VPE) manages all educational programs within the club. The primary responsibilities of this role involve ensuring that all members continue their progress toward their own individual educational goals.
The VPE plans, organizes, and implements meeting schedules to include speeches, educational modules, and other events sufficient to meet both individual and club objectives. When members complete a speech or other major achievement, the VPE will sign or initial the appropriate documentation and contact Toastmasters International to ensure proper recognition. New members will receive orientation and be assigned a mentor by the VPE.
Vice President Membership
The Vice President Membership (VPM) manages the activities that sustain and increase the number of members in the club. The primary responsibilities of this role involve marketing and some administration.
The VPM plans, organizes, and implements a continuous marketing effort to ensure that club membership remains above club charter strength (20 members). This is accomplished both by retaining current members (working with the VPE) and by gaining new members (working with the VPPR). The VPM is responsible for the semi-annual membership reports to Toastmasters International and for keeping the membership roster and attendance records.
Vice President Public Relations
The Vice President Public Relations (VPPR) manages the creation and maintenance of the club’s image. The primary responsibilities of this role involve both internal and external communications.
The VPPR plans, organizes, and implements programs to maintain the positive image of the club and of Toastmasters for an audience consisting of all guests, members, and the general public. Common activities in this role include press releases, publicity campaigns, website maintenance, media representation, and club newsletters.
Secretary
The Secretary manages all record-keeping and correspondence. The primary responsibilities of this role involve handling administrative details between the club and Toastmasters International and keeping the club’s documents available and up-to-date.
The Secretary maintains the club’s records, including club by-laws and the club constitution. Additionally, the Secretary handles and maintains new member applications, updated membership records, supply orders, officer lists, and past club records. The Secretary also records and reads the minutes for club meetings and for meetings of the Executive Team.
Treasurer
The Treasurer manages the club’s financial health. The primary responsibilities of this role involve handling the club’s finances, including the collection of club dues and the payment of all bills.
The Treasurer receives and disburses funds to further the operation of the club and its officers. All club accounts are managed by this office. Twice annually, the Treasurer must notify members of dues collection and then collect club dues from each member.
Sergeant at Arms
The Sergeant at Arms (SAA) manages the club’s meeting facilities and decorum. The primary responsibilities of this role involve all those tasks expected of the host of the meeting.
The SAA arranges the room and setup for all meetings, sets out and cares for the club’s materials and supplies, and greets members—and especially guests—as they come in the door.
Immediate Past President
The Immediate Past President guides and supports the Executive Team. The primary responsibilities of this role involve serving as a resource for new officers and ensuring continuity with past terms.
The Immediate Past President chairs the Nominating Committee, assists in preparing the Club Success Plan, and promotes the club’s efforts to be recognized under the Distinguished Club Program.
Remember: A quorum (51 percent of active members) is needed to conduct business (including electing officers). Proxies or absentee ballots are not allowed at the club level. Members must be active and present to vote.
Steve Stoiber
President, Zambezi Toastmasters Club, Lusaka
Cell: 0953-566-502
Work: 0211-357-285
Steven....@yahoo.com or stoi...@gmail.com
http://843515.toastmastersclubs.org/