Nora Nicholson
Program Associate, Bay Area
About Us
Help a Mother Out (HAMO) works to improve baby and family well being, by increasing access to diapers for families in need. We distribute diapers to families in need through a network of social service partners. We also advocate for the inclusion of diapers in the social safety net. We are a California 501(c)3 nonprofit organization, based in Oakland.
Summary
The Program Associate, (PA) will partner with the Program Director and will be primarily responsible for coordinating the day-to-day program operations.
Duties may include HAMO’s partner agency relations and communications, diaper distributions, inventory management, purchasing and logistics management, training, data management as well as program reporting and evaluation. The PA will further the mission of HAMO by focusing on enhancing partnerships and strengthening collaborations with HAMO’s partner organizations.
The PA is a savvy organizer, with an incredible attention to detail and is a self starter. They embraces social entrepreneurship, and is passionate about the advancement of low-income women and children. They are also tech-savvy and possess strong interpersonal, communication, and project management skills. This position is 80% virtual and 20% coworking in Oakland, California.
Responsibilities
Coordinate ongoing diaper distribution activities including vendor communication, ordering, inventory management, logistics, and partner agency relations
Respond effectively to the needs of Partner Agencies
Conduct regular training of staff of Partner Agencies
Coordinate data transfer activities from Partner Agencies to HAMO database
Conduct annual site visits with diaper distribution sites
Coordinate monthly order writing to the vendor
Coordinate weekly diaper distribution from warehouse to partners
Produce monthly reporting for the ED including receipt reconciliation
Respond to telephone, email, and personal requests for information from the public, donors, constituents and partner agencies on a regular basis
Assist the Program Director with maintaining relationships with diaper distribution sites and vendors
Assist with the organization’s community outreach, thought leadership, or annual fundraising events
Other activities deemed appropriate by the Program Director that will promote and enhance the mission of HAMO.
Act as an ambassador in the community by effectively communicating how HAMO serves the needs of low-income families in the community
Point Person for Santa Clara warehouse includes partner communication, warehouse organization, and inventory management of in-kind donations.
Qualifications
B.A. or B.S. required
Ability to manage multiple projects with excellent organizational skills
Excellent communication (both oral and written)
Bilingual speaking proficiency a plus
Strong problem solving, prioritizing, and decision-making skills
Ability to build relationships at all levels
Excellent follow-through and accountability
Self-starter, with the ability to work independently and as part of a collaborative team
Proficiency in Microsoft Office Suite, including expertise in Excel, and Google Apps required
Commitment to HAMO’s mission and vision
Position Requirements
Strong desire and proficiency to work via virtual office, with flexible work hours
Attend weekly meetings with the Program Director and other team members (Oakland office)
Ability to travel within the San Francisco Bay Area
Ability to lift and carry up to 30 lbs., occasionally
Communicate with team members on a regular basis via email and phone
Compensation
This is a full-time position, Compensation is between $40,000-$49,000 and will commensurate with experience. This position does include a comprehensive benefits package.
To Apply: If interested please follow these detailed instructions to apply.*
1) PREP your cover letter and resume, highlighting how your experience and skills meet the position requirements.
a. Please include a link to your LinkedIn profile and other relevant digital footprints.
b. Please submit only ONE PDF document, naming the file with your first and last name and position title (e.g., “JANE SMITH ASSOCIATE APP”)
2) UPLOAD your cover letter and resume to Google Drive.
3) SHARE the Google Document with in...@helpamotherout.org.
4) Local applicants only, please. Applications without a cover letter will not be considered.
*Every application submitted via Google Drive will be reviewed. We regret we are unable to respond to phone inquiries or snail mail submissions.
Help a Mother Out is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.