Hiring: Full-Time Administrative Assistant for Grantmaking Foundation, Oakland

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Aly Quiroz-Perez

Jul 6, 2022, 7:43:16 PMJul 6
to YNPN San Francisco Bay Area
Hello Friends,

Philanthropic Ventures Foundation is a small community foundation located in Downtown Oakland. Our office is about a 10 minute walk from the 12th Street BART Station. 

We have an immediate opening for a full-time Administrative Assistant to work on site with our Bookkeeper and Chief Operating Officer. Please see the description below for more details. A flyer is also attached. 

To Apply:

Please email the following to Dawn Hawk, Chief Operating Officer at dh...@venturesfoundation.org: your resume in PDF format; a cover letter in the body of your email telling us your availability and your interest in working with PVF; three references. 

Job Title: Administrative Assistant

Organization: Philanthropic Ventures Foundation

Type: Full-Time; On-site only.

Location: 1222 Preservation Park Way, Oakland, CA (12th St. Oakland BART)

PVF Background:

Philanthropic Ventures Foundation (PVF), founded in 1991, has gained national recognition for pioneering innovative and creative methods of grantmaking – including immediate response grants, creating customized grant programs for donors, and tackling the inequality gap through radical collaboration. Ours is a grassroots approach that champions people and ideas to maximize the social impact of every philanthropic dollar. Our annual grantmaking is $12 million; we have a team of eight.  Learn more about PVF by visiting our website: www.venturesfoundation.org

Position Overview:

PVF is seeking an on-site Administrative Assistant to join our team!  The position responsibilities range from supporting our off-site Bookkeeper, supporting the COO, and supporting our Communications Officer.  The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently. This person must be highly organized, punctual, reliable, and detail oriented. The position provides an excellent opportunity to gain non-profit accounting, program, development and communications experience. 

In addition the Administrative Assistant participates in weekly all-staff meetings.  This is a full time position. Immediate opening; on-site only. $20-24/hour depending on experience.


  • Proficiency in Microsoft Word & Excel, computer/internet savvy 
  • Experience with Wordpress websites, Constant Contact and In Design is a plus
  • Excellent time management skills and ability to multi-task; strong organizational skills
  • Attention to detail and creative problem solving skills
  • Excellent written and verbal communication skills
  • Experience with Quickbooks and non-profit accounting is helpful but not required

Responsibilities to assist our COO, our off-site Senior Bookkeeper and Communications Officer:

  • Scanning documents to off-site Bookkeeper; maintaining bookkeeping files
  • Assist with Account Receivables/Payables; bill-paying; PTO submission for payroll 
  • Bank deposits; stop payments; tracking donations across many donation platforms
  • Generating donor gift letters for our donor advised funds and fiscally sponsored projects
  • Assist with document retrieval for yearly independent audit, and for quarterly board packets
  • Assist with data entry and record keeping; spreadsheets, program reports to donors
  • Support COO with development and execution of contracts and other special projects
  • Support Communications Officer with website updates, Constant Contact newsletters and social media

FT Admin Asst Job Description for PVF 2022 .pdf
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