EUMERELLA : Yet Kieu Sea Scouts booking

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Hai-Anh Nguyen

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Jan 19, 2021, 1:11:32 AM1/19/21
to yetkieu...@googlegroups.com, Doanvy Vu, Linh-Co Dang
Hi leaders,

please see below,

how many do we think we will have at camp?
we need to plan out meal times etc - to align with the covidsafe policy
how does this affect sleeping arrangements?
what else do we need to think about?



---------- Forwarded message ---------
From: <in...@eumeralla.com.au>
Date: Tue, Jan 19, 2021 at 5:07 PM
Subject: RE: Yet Kieu Sea Scouts booking
To: Hai-Anh Nguyen <haianhn...@gmail.com>


Hello Hai-Anh

 

You are currently confirmed for April 9 – 11th April, 2021. I have attached our current CovidSafe Plan (which will be updated before your camp in April) along with the Acknowledgment Form for that plan which will need to be signed and returned to us before your arrival.

 

At present the rules around camps are as follow:-

 

Scout bookings – any number but must be in designated groups of up to 30 each, no more than 15 in any single indoor space (e.g. bunkhouse). Above 100 needs to be agreed in advance by coron...@scoutsvictoria.com.au

 

You have indicated you will have 50+ attendees. With present restrictions you would not be able to sit all of those in Troop Hall for a meal. You would need to have two meal sittings or eat outside if possible. This of course may also change before your camp.

 

Kind regards

 

Bryce & Annette Hutton

Rangers

Elliot & Emily Dale

Assistant Rangers

Eumeralla Scout Camp, Anglesea

Ph. 0448 631241

Visit our website www.eumeralla.com.au

 

 

 

From: Hai-Anh Nguyen <haianhn...@gmail.com>
Sent: Monday, 18 January 2021 9:11 PM
To: Eumeralla Scout Camp <in...@eumeralla.com.au>
Subject: Re: Yet Kieu Sea Scouts booking

 

 

 

Hello Jenni

 

Just confirm below and checking in to see what the rules are around COVID.

 

Thank you

Hai-Anh

 

On Sun, 15 Mar 2020 at 20:56, Eumeralla Scout Camp <in...@eumeralla.com.au> wrote:

Hi Hai Anh,

I have cancelled your camp for this March INV 1014650.

I have asked our accounts dept. to put your deposit towards your camp for 2021.

I have your confirmed booking as follows:

Friday 9th – 11th April, 2021 Troop Hall & huts, Lodge building and Moneybox camping.

I have attached a guest pack with guest register that will need to be filled out as part of our Terms and conditions of hire. Can you please place this copy in the red sign in book when you sign your group in on arrival.

This pack has maps, emergency procedures and other info inside.

SCOUTING GROUPS

Can you please pass this Guest pack onto everyone who is coming so that they have a copy of all maps, booking forms for future camps and emergency info.

  • Inside is a guest register that will need to be filled out and placed in the red book at the front of the rangers office when you sign in on arrival.
  • could you please let your group know where the building or campsite is.
  • to drive at walking pace only throughout the camp and driveway
  • not to leave the gate open.
  • let the rangers know if you want a fire drum with wood and permission to have a fire.
  • do not remove anything from the buildings
  • to keep all facilities clean at all times.
  • limited bins are provided, consider our "Bring in, take out" policy
  • no vehicles on the vegetation only in designated parking areas.
  • no digging of trenches or holes in any area within the camp grounds.
  • we need a mobile phone number of a leader staying at the camp.
  • keep bags and tents closed as kangaroos will eat your food.
  • check rooms daily for damage, fire extinguisher discharge or food left in cabins.
  • Under no circumstances are any persons to climb any of the structures/buildings within the camp.
  • No children or others are permitted in the area around the sheds and behind the Ranger’s houses. Out of Bounds to everyone.

 

 

SCOUT PRICES

Troop Hall & huts $648 for up to 54 people or $432 for 35 & less people per night

Environment Centre & huts $480 per night

Lodge building $150 per night

Headquarters building $150 per night.

Camping is $8 per person per night

 

Kind regards,

Jenni

Grant & Jenni Bews

Rangers

Elliot & Emily Dale

Assistant Rangers

Eumeralla Scout Camp, Anglesea

Ph. 52631241

Visit our website www.eumeralla.com.au

 

 

From: Hai-Anh Nguyen <haianhn...@gmail.com>
Sent: Sunday, 15 March 2020 8:03 PM
To: Eumeralla Scout Camp <in...@eumeralla.com.au>
Subject: Re: Yet Kieu Sea Scouts booking

 

Hello Grant & Jenni,

 

I hope you are well. Due to the Coronavirus challenges our group has made a decision to not go ahead with our group camp.

 

Are we able to move our deposit and booking to next year? Friday 9-11 April 2020.

 

Thank you for understanding and we hope that you will be able to accommodate this request.

 

Take care and stay healthy x

 

Regards,

Hai-Anh

 

On Thu, Feb 27, 2020 at 7:01 AM Eumeralla Scout Camp <in...@eumeralla.com.au> wrote:

 

Hi Hai-Anh,

Your group is booked into the Lodge building that sleeps up to 12 people for the following dates :Friday 27th -29th March, 2020.

You also have the campsite nearby the Lodge building.

The campground at Cyril Smith is another option as this has the Money box building kitchen available for your group to use.

The Lodge building has  a small fully stocked kitchen.

How many people are intending to stay over the weekend? You have written 50 people on the booking form. This should cope quite well in these two areas. There is an amenities block in Cyril Smith that you will be sharing with another group who are in the Troop Hall building.

Hope this helps with your estimating of tents.

I have attached a guest pack with a guest register that needs to be filled out and a copy placed in the red sign in book upon arrival. This is a new requirement as part of our conditions of hire.

 

SCOUTING GROUPS

Can you please pass this Guest pack onto everyone who is coming so that they have a copy of all maps, booking forms for future camps and emergency info.

  • Inside is a guest register that will need to be filled out and placed in the red book at the front of the rangers office when you sign in on arrival.
  • could you please let your group know where the building or campsite is.
  • to drive at walking pace only throughout the camp and driveway
  • not to leave the gate open.
  • let the rangers know if you want a fire drum with wood and permission to have a fire.
  • do not remove anything from the buildings
  • to keep all facilities clean at all times.
  • limited bins are provided, consider our "Bring in, take out" policy
  • no vehicles on the vegetation only in designated parking areas.
  • no digging of trenches or holes in any area within the camp grounds.
  • we need a mobile phone number of a leader staying at the camp.
  • keep bags and tents closed as kangaroos will eat your food.
  • check rooms daily for damage, fire extinguisher discharge or food left in cabins.
  • Under no circumstances are any persons to climb any of the structures/buildings within the camp.

 

Kind regards,

Jenni

 

 

Grant & Jenni Bews

Rangers

Elliot & Emily Dale

Assistant Rangers

Eumeralla Scout Camp, Anglesea

Ph. 52631241

Visit our website www.eumeralla.com.au

 

 

From: Hai-Anh Nguyen <haianhn...@gmail.com>
Sent: Wednesday, 26 February 2020 3:42 PM
To: Eumeralla Scout Camp <in...@eumeralla.com.au>
Subject: Re: Yet Kieu Sea Scouts booking

 

Hello Jenni,

 

Can you advie if we will be able to use the Money Box Building?

 

can I confirm the Lodge has a full kitchen?

 

So in total we only have 14 beds (Lodge) ? So I know how many tents to prepare for.

 

Thank you.

Hai-Anh

 

On Sun, Dec 8, 2019 at 10:22 AM Eumeralla Scout Camp <in...@eumeralla.com.au> wrote:

Hi,

sorry for this late response, we have been trying to sort out our bookings.

As we have another group in the Troop Hall & huts on the dates you are here, we have come up with an alternative plan.

Your confirmed booking is as follows:

Fri 27th - 29th March, 2020. Lodge building using campfire circle for overflow of campers. I have also placed you into the Cyril Smith campsite and using the Money box building( I will need to confirm with Geelong members if this is ok for you to use) This will mean that we break your group up into 2 smaller groups but are relatively close by. The Lodge building with amenities will not be enough for the amount of people your group has. The Cyril Smith campsite will use the amenities block there and the Money box building has a great kitchen and open area inside for all your group to gather. You get the best of both camps this way.

I have attached a guest pack for you to read through. It has maps for all your guests and emergency procedures. There is a guest register that will need to be filled out and a copy left in the red sign in book upon arrival. Please note who will be camped in what area.(or maybe printout 2 ).

We do have some poles etc. for scouting groups to use as long as they are packed away.

 

SCOUTING GROUPS

Can you please pass this Guest pack onto everyone who is coming so that they have a copy of all maps, booking forms for future camps and emergency info.

  • Inside is a guest register that will need to be filled out and placed in the red book at the front of the rangers office when you sign in on arrival.
  • could you please let your group know where the building or campsite is.
  • to drive at walking pace only throughout the camp and driveway
  • not to leave the gate open.
  • let the rangers know if you want a fire drum with wood and permission to have a fire.
  • do not remove anything from the buildings
  • to keep all facilities clean at all times.
  • limited bins are provided, consider our "Bring in, take out" policy
  • no vehicles on the vegetation only in designated parking areas.
  • no digging of trenches or holes in any area within the camp grounds.
  • we need a mobile phone number of a leader staying at the camp.
  • keep bags and tents closed as kangaroos will eat your food.
  • check rooms daily for damage, fire extinguisher discharge or food left in cabins.

Kind regards,

Jenni

 

 

Grant & Jenni Bews

Rangers

Elliot & Emily Dale

Assistant Rangers

Eumeralla Scout Camp, Anglesea

Ph. 52631241

Visit our website www.eumeralla.com.au

 

From: Hai-Anh Nguyen [mailto:haianhn...@gmail.com]
Sent: Wednesday, November 20, 2019 3:45 PM
To: Eumeralla Scout Camp <in...@eumeralla.com.au>; Linh-Co Dang <lc_...@live.com>; Doanvy Vu <doan...@yahoo.com>
Subject: Re: Yet Kieu Sea Scouts booking

 

Hi Jenni

 

Apologies for the delay.

 

Please find attached booking from, Can you let me know what the deposit is so our treasurer can send a cheque.

 

Also please advise costs for the Lodge Building and camping.

 

Thanks,

Hai-Anh

 

On Thu, Oct 24, 2019 at 7:13 AM Eumeralla Scout Camp <in...@eumeralla.com.au> wrote:

Hi,

I have attached a booking form for you to read through, fill out and email back to confirm any dates.

After we have your booking in we can change if the Troop Hall becomes available.

I have also attached a guest pack with maps, emergency procedures and a guest register that will need to be filled out and placed in the red sign in book at front of office when you arrive.

 

Can you please pass this Guest pack onto everyone who is coming so that they have a copy of all maps, booking forms for future camps and emergency info.

  • Inside is a guest register that will need to be filled out and placed in the red book at the front of the rangers office when you sign in on arrival.
  • could you please let your group know where the building or campsite is.
  • to drive at walking pace only throughout the camp and driveway
  • not to leave the gate open.
  • let the rangers know if you want a fire drum with wood and permission to have a fire.
  • do not remove anything from the buildings
  • to keep all facilities clean at all times.
  • limited bins are provided, consider our "Bring in, take out" policy
  • no vehicles on the vegetation only in designated parking areas.
  • no digging of trenches or holes in any area within the camp grounds.
  • we need a mobile phone number of a leader staying at the camp.
  • keep bags and tents closed as kangaroos will eat your food.

Kind regards,

jenni

Grant & Jenni Bews

Rangers

Elliot & Emily Dale

Assistant Rangers

Eumeralla Scout Camp, Anglesea

Ph. 52631241

Visit our website www.eumeralla.com.au

 

From: Hai-Anh Nguyen [mailto:haianhn...@gmail.com]
Sent: Wednesday, October 23, 2019 3:24 PM
To: Eumeralla Scout Camp <in...@eumeralla.com.au>
Subject: Re: Yet Kieu Sea Scouts booking

 

Hello

 

That's great, thank you. If you could let me know re the troop hall please that would be great.

 

I will book Lodge building too please.

 

Thanks

 

On Tue, 22 Oct 2019 at 15:33, Eumeralla Scout Camp <in...@eumeralla.com.au> wrote:

Hi,

Troop hall has a tentative booking so I can find out soon if they are confirming.

The Lodge building is available  (sleeps 12 people ) and camp fire circle is next to it so some choose to use both.

Cyril Smith campsite is available as well as Fernery campsite.

Cheers,

Jenni

 

Grant & Jenni Bews

Rangers

Elliot & Emily Dale

Assistant Rangers

Eumeralla Scout Camp, Anglesea

Ph. 52631241

Visit our website www.eumeralla.com.au

 

From: Hai-Anh Nguyen [mailto:haianhn...@gmail.com]
Sent: Tuesday, October 22, 2019 7:49 AM
To: Eumeralla Scout Camp <in...@eumeralla.com.au>
Subject: Re: Yet Kieu Sea Scouts booking

 

 

Hello

 

Is another area of the camp available for that same weekend?

 

Thanks 

 

On Tue, 22 Oct 2019 at 07:27, Eumeralla Scout Camp <in...@eumeralla.com.au> wrote:

Hi Hai-Anh,

the Environment centre is booked by another group on the requested date of  27th - 29th March, 2020.

The following weekend is available Fri 3rd - 5th April, 2020.

I have attached a booking form just in case you decide to take this date.

Kind regards,

Jenni

 

Grant & Jenni Bews

Rangers

Elliot & Emily Dale

Assistant Rangers

Eumeralla Scout Camp, Anglesea

Ph. 52631241

Visit our website www.eumeralla.com.au

 

From: Hai-Anh Nguyen [mailto:haianhn...@gmail.com]
Sent: Monday, October 21, 2019 8:11 PM
To: in...@eumeralla.com.au
Subject: Yet Kieu Sea Scouts booking

 

Hello

 

We are looking to book the Environment Centre for 27-29 March 2020 for our group camp.

 

Please let us know availability and costs.

 

Thanks,

Hai-Anh

Eumeralla COVID-19 pdf.docx.pdf
COVIDSafe Plan - Acknowledgment Form.pdf
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