Rapinfo

[Juvencio Parise]

TheOffice of the Vice President for Research and Innovation (OVPRI) has embarked on a transformative project to improve research administration services and efficiency for our faculty, staff, and students who interact with our office. User guidance, portal access, and project updates are provided below.

Each of these modules is developed and implemented in partnership with campus researchers. On this page, you will find an overview of the project as well as updates as the project moves forward! Please reach out to rap...@uoregon.edu if you have any questions or feedback.

UO's new effort certification tool, RAP ECC, is launching soon! RAP ECC will support the processes and policies around effort reporting, certifying to granting agencies that the personnel paid on sponsored awards reflects their effort performed on the project. The testing phase has been completed, and the pilot phase is now in progress. Demos and training sessions for campus research administrators and researchers will take place in July. The system will officially go live on August 6, with pre-review opening for the second quarter of 2024.

The COI, IACUC, and IRB modules of the RAP will be upgrading to version 10.5. Kick-off took place on May 28 and the teams are currently performing system testing through June. Go-live for version 10.5 is scheduled for end of business day on August 23, 2024, with sites offline August 21-23. The upgrade includes many bug fixes, performance enhancements, and improvements. See October update below for highlights. If you have any questions, please email rap...@uoregon.edu.

As part of the Research Administration Portal, implementation of RAP ECC is underway! This new effort certification tool that will support the processes and policies around effort reporting, the method of certifying to granting agencies that the personnel paid on sponsored awards reflects their effort performed on the project. RAP ECC is currently in the pilot phase with a group of Departmental Grant Administrators (DGAs) and Principal Investigators (PIs). Demos followed by training will be happening with the campus community beginning in June. RAP ECC is scheduled to go live in August 2024!

The COI, IACUC, and IRB modules of the RAP will be upgrading to version 10.5. The project team and the vendor have begun upgrade work and the kick-off is scheduled for early May 2024. Go-live for version 10.5 is scheduled for early August 2024. The upgrade includes many bug fixes, performance enhancements, and improvements. See October update below for highlights.

Implementation of the RAP ECC, the new effort certification tool that will support the processes and policies around effort reporting (the method of certifying to granting agencies that the personnel paid on sponsored awards reflects their effort performed on the project) is ahead of schedule and making great strides. This new tool, RAP ECC, is scheduled to go-live in August 2024!

The project team has been working closely with the vendor to review the RAP ECC system and identify system configurations and/or business process changes that may be required for system implementation. In March and April, outreach will begin with Departmental Grant Administrators (DGAs) and departments, and will continue throughout the next few months. If you have any additional questions, please email rap...@uoregon.edu.

The COI, IACUC, and IRB modules of the RAP will be upgrading to version 10.5. Due to vendor product release issues, the upgrade project has been rescheduled to start in April 2024 and is expected to conclude in July 2024. The upgrade includes many bug fixes, performance enhancements, and improvements. See below for highlights.

In October, the Office of the Vice President for Research and Innovation (OVPRI) is kicking off the implementation for a new effort certification tool that will support the processes and policies around effort reporting, the method of certifying to granting agencies that the personnel paid on sponsored awards reflects their effort performed on the project. This new tool, RAP ECC, is scheduled to go-live in summer 2024.

The COI, IACUC, and IRB modules of the RAP will be upgrading to version 10.5. This upgrade project will begin in January 2024 and is anticipated to be completed in March 2024. The upgrade includes many bug fixes, performance enhancements, and improvements. Highlights include:

The iteration phase of the project (to test system requirements) is complete, as well as User Acceptance Testing. The COI project team continues to focus their efforts on go live readiness. Training preparation is in progress. The tentative go live date is April 20, 2023.

The iteration phase of the project, to test the system requirements identified during Onboarding, is nearly complete. User Acceptance Testing is tentatively scheduled for the week of February 6, 2023.

The tentative go live date is February 2023; however, the go live date may be pushed out to March. The iteration phase of the project to develop and test the system requirements continues. User Acceptance Testing is tentatively scheduled for the week of January 17, 2023.

The tentative go live date is February 2023. The iteration phase of the project to develop and test the system requirements continues. User Acceptance Testing is tentatively scheduled for the week of January 17, 2023.

The final automated data conversions into the IACUC production system were completed on September 14. The Project Team is updating the converted protocols with data that was not loaded during the final automated data conversion.

The iteration phase of the project to develop and test the system requirements is in progress. The project team will test the requirements as they are developed with the objective of having the development and testing completed by the end of August or early September.

The COI project team completed a four-week onboarding process with the vendor to identify system requirements and proposed business process changes. Over the next few months, the project team will review the system requirements and proposed business process changes with stakeholders in the research community for feedback.

Last week, the Office of the Vice President for Research and Innovation (OVPRI) kicked off the implementation for a new conflict of interests (COI) tool that will support the Financial Conflict of Interest in Research policy and the Conflict of Interest, Conflict of Commitment, and Outside Activities policy. This new tool is scheduled to go-live in late 2022.

Over the next couple of weeks, the project team will be meeting with the vendor to review the COI system and identify system configurations and/or business process changes that may be required for system implementation.

The goal of user testing is to verify that the system operates as expected before moving the system into the live environment. Its purpose is to validate the end-to-end business flow by walking through real-world scenarios, identify any issues that need to be corrected prior to go-live, and help inform training.

After careful consideration by OVPRI leadership and the project team, the IACUC project timeline has been extended and we plan to go-live with the new IACUC tool in late summer 2022. An exact date will be communicated next year.

Protocol submissions, renewals, and amendments will continue to take place in eAPM through the first half of 2022. This will allow the project team to migrate more information and consolidate a library of standard procedures.

The project team will continue working on the project and will begin user testing in mid- to late-January 2022. More precise timing and information about the transition will be available in the coming months.

Once system configuration and development are completed, the team will begin user acceptance testing (UAT). User acceptance testing is a type of testing that is performed by end users to verify that the system operates as expected before moving the system into the production environment. UAT is an important step to perform before rolling out new systems. Its purpose is to validate the end-to-end business flow by walking through real-world scenarios, identify any issues that need to be corrected prior to go-live, and help inform training.

Lastly, to help keep the community informed about this project and the changes the new system will introduce, the project team has updated the Animal Research page on the research website with two new pages:

The final system requirements have been approved. The project team has started working with the vendor on an iterative system development and configuration process. This is expected to continue over the next few months.

A project update communication was sent to the IACUC community on 8/27 from Jim Slattery, Associate Vice President for Research Operations. This communication included a link to a webpage providing users with a sneak peak of the new IACUC module. See -peak-new-iacuc-tool.

For the past couple of weeks, the team has been working with the vendor on a series of design sessions to finalize requirements. The final system requirements will be reviewed and approved by the Vice President for Research and Innovation based upon the recommendation of the project champions and team. After that, the team will begin working with the vendor on an iterative system development and configuration process. This process will begin shortly and will take a couple months to complete.

The project team is now compiling the proposed system requirements and business process changes and will review them with stakeholders in the research community for feedback. The final system requirements will be approved by the VPRI.

Once the system requirements are approved, the vendor will begin an iterative system configuration and implementation process. This is likely to begin in late-July or early-August. Each iteration will be tested by the project team.

3a8082e126