WSA Ice Cream Social &Officer Position Election Posting

[World Student Association]

Dear WSA members!

We are going to have an ice cream social:

Date:April 13th (this Wednesday)

Time: 5:00pm 

Place:I-house

Please join us to enjoy 

Also, For or the next year 2011-2012,  we are going to have an Election on April 20th!! 

Below is the descriptions & requirements for election position 

We are mainly looking for:  

President

Vice President

Treasure

Secretary 

If you would like to run or would like nominate someone for the positions, please contact Stacye at sfr...@uab.edu

Thanks!

Section I:  Officers

The Executive Board shall consist of a President, Vice President, Secretary, Treasurer, Membership Chair, Public Relations Officer, Scholar Representative, Graduate Representative, and Social Chair.  No officer shall serve in the same post for more two consecutive years and no officer shall serve on the Executive Board for more than two consecutive terms of office.  Furthermore, no more than two elected officers per nationality shall be represented on the Executive Board at any given time.  Only Full members may hold an elected office.

(a)     The following officers shall be elected by the membership as stipulated in Section II and the duties and minimum requirements of each Executive office are as follows:

I.      President
       Must be a non-immigrant (F-1 or J-1 student)
       Maintains an overall grade point average of 2.5 or higher;
       Must be a sophomore or higher who can complete a full term of office;
       Has overall responsibility for activities of the WSA;
       Insures the WSA is in accordance with the constitution and by-laws;
       Is the official spokesperson for the WSA;
       Proposes agenda for each meeting;
       Leads all executive and general meetings;
       May call emergency meetings when necessary to address immediate concerns and needs;
       Promotes harmony within the organization;
       Serves as official representative of international students and scholars on University committees;
       Coordinates activities related to elections;
       Coordinates overall organization of WSA;
       Attends all activities coordinated by the WSA or appoints a designated officer when unavailable to attend;

II.      Vice-President
       Maintains an overall grade point average of 2.50 or higher;
       Assumes duties of President in his/her absence;
       Oversees and is responsible for membership and financial reports and insures that both are maintained properly;
       Represents WSA at various forums as assigned by President or Executive Board;
       Services as committee coordinator to insure all programs and activities are on schedule and are being handled properly and reports to the President;
       Serves as signator for student account.

III.    Secretary
       Maintains an overall grade point average of 2.50 or higher;
       Maintains attendance records at all meetings and events;
       Takes notes and produces minutes of all meetings to be made available to the membership before the next meeting;
       Serves as WSA historian by maintaining scrapbook of activities;
       Attends to official WSA correspondence as necessary;
       Informs appropriate campus offices of any changes to the Constitution;
       Produces a written summary of all activities.

IV.     Treasurer
       Maintains an overall grade point average of 2.50 or higher;
       Maintains accurate records and is held accountable for WSA’s finances;
       Monitors WSA’s accounts;
       Develops, in consultation with the Executive Board, the WSA’s university funding proposal;
       Pays WSA’s bills and collects and deposits revenues into WSA accounts;
       Oversees collection and records membership dues payment;
       Prepares and submits monthly-quarterly-yearly financial statements to the Vice-President and give a financial report at all business meetings;
       Responsible for writing receipts for all money transactions and turning receipts over to International Scholar & Student Services;
       Serves as signator for the student account;
       Submits budget proposal to ISSS advisor prior to events.

(C)     The following representatives may be appointed by the Executive Board to assist with smooth running of the WSA and shall have the following duties and responsibilities:

I.      Public Relations Officer/Webmaster
       Ensures that the activities of WSA are widely publicized;
       Speaks on behalf of the WSA when necessary;
       Coordinates the compilation and publication of WSA publications as well as the distribution of the publications.
       Duties as Webmaster keeping up website

II.     Membership Chair
       Set-ups table display at all functions and at new student orientations to recruit new members;
       Represents the group at the University events;
       Works with Executive Board concerning materials for new members and distribution of said materials;
       Creates recruitment materials;
       Assists Secretary with membership records.

III.    Social Chair
       Assists President and Scholar Representative in programming activities for the WSA;
       Responsible for coordination of certain events for the WSA;
       Assists with facilitating planning and implementation of events;
       Responsible for organizing the sub-committees for event implementation and planning.

IV.     Graduate Representative
       Serves as spokesperson for the Graduate Students;
       Addresses needs and concerns of the Graduate Scholars with the Executive Board and as necessary with the Graduate Student Association;
       Assists with programming and activities.

Stacye Fraser Thompson, MA
Immigration Advisor
UAB International Scholar & Student Services

Mailing Address:  250 HUC, 1530 3rd Ave South                   Physical Address:  1400 University Blvd, Ste #250
                                 Birmingham, AL 35294                                                                     Birmingham, AL 35294
Phone# 205-934-3328
Fax#  205-934-8664
www.uab.edu/isss 

--
World Student Association