[Woodland Ridge HOA Blog] Board Meeting Minutes 4/22/09

[Curt]

Woodland Ridge Civic Association
April 2009 Board Meeting Minutes
For April 22, 2009

I. Meeting called to order by Keith Burbank-President
A. In attendance- Curt, Ryan, Keith, Malinda, Maceo.

II. Approval of Minutes- Minutes were approved prior to the meeting by e-mail.

III. Homeowner Comments – No one present

IV. Financial Report
A. Keith reviewed the $10,000 in deduction from legal fees from 2008 from our reserves.
B. We discussed the Property tax Rebate that we received from 2003-2004 and a motion was made by Keith and 2nd by Mike and passed that we will add this money back into our reserves. The amount is in the range of $6000.00.

V. Committee Reports
A. Architectural – Mike had no updates
B. Amenities
1. Basketball goal- it was agreed upon by the Board that the basketball goal will not be put at this time. It was put to vote by Keith and voted unanimously from the Board to not put it up.
2. We agreed to replace the net on the tennis courts that need replacing and to also get the light fixed that is out. We also discussed looking into the price of adding locks onto the gates like at the pool to keep out non-residents. We also discussed putting up a sign. Keith agreed to look onto the cost. No final decision made.
3. We also discussed asking Premier about the violation sign that fell off the pool gate. Also we need to make sure that the new pool drain was included in our budget from the beginning of the year.
4. Termite Bond- is up for renewal- We agreed to get renewed.
C. Neighborhood Watch- Kisa was not present to give an update.

VI. Review of Delinquent Accounts
A. This is a very big issue- Keith discussed the vast number of accounts that are due. Keith stated from 2009 we have $10,202.00 outstanding, 2008 we have $5449.00 outstanding and in 2007 we have $2580.00 outstanding from homeowner dues alone. The Board has agreed to move aggressively on the accounts that are past due.
1. Keith stated we have 14 pre-suit letters that have been sent out. It was agreed that all will have 30 days from receipt of letter, and then we will proceed with further action.
2. Board will research cost and decide on limit/threshold to go after delinquents
3. $1000.00 or more in past due accounts will result in the Board filing suit.
4. Board agrees that once a suit is started that no other arrangements with the Homeowner will be made.
5. A motion was made by Keith and 2nd by Maceo than approved that we will start to offer new payment arrangements to commence 2010. We agreed to offer quarterly payment as follows: 3 payments of $144.00 due Jan 1st, April 1st and July 1st or to have Payment in Full by Jan 31st. The bill we send out will need to have a "payment option’ line for payments plan. By Jan 31st late fees will occur at a rate of 18%. If Homeowner does not let Homeside or the Board know which payment plan they want we will assume that they agree to pay in full and late charges will be accessed on the entire balance.

VII. Management Report
A. The Board discussed the issue of the tree that is on HOA property and hangs over o neighboring home of Ms. Guidry. The Board had three proposals with the lowest being at $325.00. It was agreed by the Board that if we are not liable for the tree then we will leave it to the homeowner to have cut.
B. The Board discussed repainting the Baby pool. Ryan agreed to look at the pool after it was cleaned to determine if we should pay for repainting.
C. It was agreed that the new pool season is May 1st to Sept. 30th and that 2 letters will be sent to homeowners. The first letter to state the pool rules and restrictions. More aggressive than past years, and a 2nd letter to be sent about the communities financial state. The purpose is to raise awareness about the number of Homeowners not paying their dues and still using the amenities. The board hopes this will cut down on the number of residents giving out codes and allowing nonresidents to use pool and tennis court.
D. We discussed the fact that Homeside now does not do site visits as they have done in years past and it is now up to the Board to report any violations to Homeside so that a letter can be sent to Homeowner/
E. It was agreed upon to let Premier handle changing the pool access code.

VIII. Unfinished Business
A. We agreed to get more pricing on replacing the damaged pool furniture. We are looking at replacing 2 tables and 8 chairs.

IX. New Business
A. We agreed to have the pool party on June 13th from 1pm to 4pm with a budget of $100.00. Malinda and Curt to plan.

X. Date of next meeting to be announced.

XI. Meeting was adjourned by Keith Burbank- President

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Posted By Curt to Woodland Ridge HOA Blog at 5/23/2009 04:37:00 PM