Executive Assistant Job in Downers Grove

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Executive Assistant
Company Name: UBM Aviation

Job Location: Downers Grove, IL

Years Experience: At least 2 years

Date posted: 08/21/2009

UBM Aviation is the leading information provider to the passenger
aviation, MRO, air cargo logistics and business travel communities
with data and information products, market intelligence, news and
events. Our portfolio includes Official Airline Guide (OAG), Aviation
Industry Group (AIG), and Air Cargo World.
We have an exciting opportunity for a polished, experienced senior
administrative professional. This key position will provide extensive
executive administrative support to the UBMA Chief Commercial Officer/
General Manager and the Senior Vice President of OAG Aviation in
Downers Grove, Illinois.
We are seeking a take charge individual who demonstrates
professionalism, high standards and integrity; enjoys interacting with
people across all levels of the organization; thrives in a fast paced
environment; and can work with minimal supervision. Strong attention
to detail and accuracy are essential as is the ability to multi-task
and maintain extreme confidentiality, discretion and tact.

Contributions Include:
• Manage Executive's calendar, meeting arrangements, phones, expense
reporting, and complex international travel plans.
• Assist in communication with business associates both internally and
externally
• Prepare presentations, meeting agendas and notes
• Ability to take action during Executive's absence and use initiative
and judgment to see that situations requiring action are handled to
minimize disruption.
• Balance the personal assistance the Executive may need to most
effectively accomplish the business objectives of the organization.

The Best Candidate Will Bring:
• Prior Executive Assistant experience.
• Advanced proficiency with MS Office; with a strong emphasis on Excel
and PowerPoint
• Demonstrated professionalism and poise.
• Analytical ability – can gather and summarize data for reports; find
solutions to problems with minimal direction.
• Possess superior communication skills; grammatical and proofreading
– both verbal and written.
• Superior planning and organizational skills.
• Wide degree of creativity, flexibility and latitude.


We are conveniently located near the I-88 and 355 interchange in a
Class A building with first floor access, covered parking, on-site
deli, and on-site fitness center. In addition to base salary we offer
a full benefits package including health, dental, vision, disability,
life, 401K, tuition reimbursement and paid time off.
Qualified applicants should send their resume to h...@oag.com. UBMA is
an Equal Opportunity employer and is committed to workforce diversity.
M/F/D/V are encouraged to apply. Qualified applicants will receive
consideration without regard to age, race, color, religion, gender,
sexual orientation, disability, or national origin.



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