big day

[Matt Yoder]

Hi All,

I'll be hanging out all day here:
https://plus.google.com/hangouts/_/9537faa88f33ae0b67bfb43d8c43a49aa124fdc9?authuser=0&hl=en#,
feel free to pop in and ask what the hell I'm doing to your ideas. If
you see a black screen add something to the chat and I'll turn the
camera on. We will focus a meeting at 11 central time.

FYI I have "completed" a draft up until "proposed activities", there
is lots of opportunity for reference addition, grammar cleanup etc. so
have at it. There is, however a little method to madness of the
ideas, so please be careful if restructuring concepts (whatever that
means). Hopefully this will become clearer as I tease out the details
in proposed activities.

We still have slots for up to ~5 more people. I'm a little concerned
that the team we have now is balanced a little to the "ideas" side
rather than the "implementers" side? I.e. I think we should seek to
add people who 1) code or 2) understand and have built
standards/ontologies/services rather than 3) those who can facilitate
discussion/idea dissemination etc. (we seem very well situated in this
area, we need to explicitly exploit this strength in the proposal,
how?). Perhaps this worry is unjustified?

It would be great if someone would step up and volunteer to take
responsibility for submitting the actual grant when the time comes.
This means understanding the exact steps we need to take to get this
into NESCents paws, including any bureaucratic hoops we need to jump
through. Do we need cover letters? Do we need to create user
accounts for PIs? Let's not have to figure this out at the last
second (oh wait, too late it is the last second :)). Arlin, maybe you
could facilitate this?

We need to collect bios (2 pages) for the PIs.

PIs- if your home institution requires paperwork (it likely shouldn't,
you're not going to get any direct $ here) please deal with this ASAP.

I keep waffling between - wow this is great, and man this will never
fly. Current mood -> hopeful.

M

[Arlin Stoltzfus]

On Nov 29, 2012, at 10:00 AM, Matt Yoder wrote:

It would be great if someone would step up and volunteer to take
responsibility for submitting the actual grant when the time comes.
This means understanding the exact steps we need to take to get this
into NESCents paws, including any bureaucratic hoops we need to jump
through.  Do we need cover letters?  Do we need to create user
accounts for PIs?  Let's not have to figure this out at the last
second (oh wait, too late it is the last second :)).  Arlin, maybe you
could facilitate this?

We need to collect bios (2 pages) for the PIs.

One of the PIs should do this, not me.  The submitter needs credentials to use NESCent's online submission system, but most of you already have login credentials because you have participated in a previous NESCent working group or meeting.  

You do not need letters unless you are proposing to have a hackathon, in which case you need to supplement the working group budget with pledges of support ($$), so you will need signed letters from people who are authorized to make such pledges.  

The technology for submitting a proposal via http://nead.nescent.org is very simple: 

1.  login and click on the link to add a new proposal 

2.  fill out the form to create a new proposal (title, subject area, keywords, etc)

3.  click on the Co-PI tab and add the name, email, institution [and optional demographics] of Co-PIs 

4.  Harangue the Co-PIs to turn in their 2-page CVs before its too late

( repeat step 4 as needed, or abort if deadline has passed ) 

5.  combine the proposal text and the CVs into one big PDF

6.  upload the PDF to the NESCent web site. 

7.  submit

Arlin

-------
Arlin Stoltzfus (ar...@umd.edu)
Fellow, IBBR; Adj. Assoc. Prof., UMCP; Research Biologist, NIST
IBBR, 9600 Gudelsky Drive, Rockville, MD, 20850
tel: 240 314 6208; web: www.molevol.org

[Matt Yoder]

Thanks Arlin, very helpful.

So we're all on the same page- too late is 5:00pm eastern tomorrow?
I'd hope to submit an hour or two before that?

M

> --
>
>

[Matt Yoder]

"You do not need letters unless you are proposing to have a hackathon,
in which case you need to supplement the working group budget with
pledges of support ($$), so you will need signed letters from people
who are authorized to make such pledges. "

I think we can table "hacking" as the task of our working group rather
than bringing together hackers? We do have the flexibiltiy of
dynamically adding 2-3 key players if I understand correctly? This
would avoid us having to think budget.

We should decide if there are enough chip-ins to make it work while
proposing them (see $trip comments, not many there).

Rob- we will likely need a letter from you re programmer support.

M

On Thu, Nov 29, 2012 at 9:33 AM, Arlin Stoltzfus <ar...@umd.edu> wrote:
>

[Karen Cranston]

(speaking with NESCent hat on here). 

I think we can table "hacking" as the task of our working group rather
than bringing together hackers?  

I would expect that this approach has a better chance of being positively reviewed by the ad board. The expectation is that working group will *do*, not just discuss. 

 

We do have the flexibiltiy of
dynamically adding 2-3 key players if I understand correctly?  

Not every participant needs to be identified in advance. You can add people later, as long as you don't exceed room capacity.  

 

This
would avoid us having to think budget.

It is very unusual for a WG proposal to have a budget. 

 

Cheers,
Karen

On Thu, Nov 29, 2012 at 9:33 AM, Arlin Stoltzfus <ar...@umd.edu> wrote:
>

> You do not need letters unless you are proposing to have a hackathon, in
> which case you need to supplement the working group budget with pledges of
> support ($$), so you will need signed letters from people who are authorized
> to make such pledges.

--

--
~~~~~~~~~~~~~~~~~~~~~~~
karen.c...@gmail.com
@kcranstn
~~~~~~~~~~~~~~~~~~~~~~~

[Cynthia Parr]

Look like I can probably add a developer from EOL. Just need to check ...

I'm in an all day meeting which is just now starting so probably won't
be able to hangout...can I chat?

Cyndy

> --
>
>

[Matt Yoder]

Thanks Karen. I think I have a good feeling for NESCents love of the pragmatic!

M

[Matt Yoder]

I think you can voice-call into a hangout? Anyone with experience there?

M

[Matt Yoder]

Karen-

Can you confirm the deadline for this proposal is 5pm eastern December
1st? I was under the impression it was tomorrow (and would actually
like to be done by then via a hard push today/tomorrow morning).

M



On Thu, Nov 29, 2012 at 9:57 AM, Karen Cranston
<karen.c...@gmail.com> wrote:

[Cynthia Parr]

Well, the problem is that I can't do voice, but I'm online. I'll just
try to stay focused here.

> --
>
>

[Karen Cranston]

It is December 1. The NESCent homepage has countdowns for deadlines: http://www.nescent.org/

[Matt Yoder]

Hah- I'll just step out of my blindered-world now and observe the obvious.

M

On Thu, Nov 29, 2012 at 10:11 AM, Karen Cranston