SBAC Budget Hearings ***IMPORTANT***

[Cerniglia, Vincent]

Student Organizations,

 

Thank you to everyone that showed up to yesterday's meeting. If you showed up to the meeting but didn't sign in please do so now: https://docs.google.com/spreadsheet/ccc?key=0AtZj50lMD4B7dDUwV3NHZDhQMjB3X1k0TlpzcUVzY2c. Also, all presidents need to sign into wakesync and join the President's Portal. To do so please click on this link: https://orgsync.com/26349/chapter. 

Starting on Sunday I will be sitting down with all student organizations to go through their projected budgets for the 2012-2013 school year. Essentially all organizations have 1 of 2 decisions to make between now and Monday, February 6^th by 5 pm. If you don’t sign up for Option 1 or Option 2 by Monday, February 6^th by 5pm you will not receive a budget for the 2012-2013 school year.

 

Option 1: If your organization would like to keep the same budget they had last year please fill out the “SBAC Request to Keep the Same Budget” google form that can be found here:

 

https://docs.google.com/a/wfu.edu/spreadsheet/viewform?authkey=CMTuv5AG&formkey=dDdWcmJ1Q19qdl94bnR0dzRpcUxGdkE6MQ#gid=0

NOTE:

1.)    I will do a thorough check of that organization’s expenses from this year as well as last year to make sure everything looks to be ok.

 

Option 2: If you would rather go through the SBAC hearing process and would like to run the risk of increasing or decreasing your organization’s budget, you will need to type in your organization’s name in a time slot on this excel spreadsheet by Monday, February 6th at 5pm:

 

https://docs.google.com/spreadsheet/ccc?key=0AtZj50lMD4B7dFA4X1hLNndFRW1CZ2JwanRfMUk4d3c&authkey=CLiu76kG

 

NOTE:

1.)    SBAC Hearings will take place in Benson 304 (Student Government Office).

2.)    Please email me (sbacb...@gmail.com) your itemized budget proposal and a brief summary of your organization’s activities, accomplishments, and goals for the next year a couple hours before the hearing.

3.)    Please bring at least 12 printed copies or your organization’s proposed budget and 12 printed copies of your organization’s mission statement/goals for the next school year.

4.)    Your President and Treasurer must both be present at this meeting (if for some reason 1 of them can’t make it please have someone else stand in for them).

5.)    It is first come first serve on the time slots for these hearings. We will not be adding any more time slots so please sign up for your time slot today.

6.)    Don’t be late because these meetings are done in 20 minutes intervals and we don’t want to cut you short.

Just a reminder, this is what we do subsidize:

1. We subsidize gas for personal (not rented) vehicles for trips, tournaments, tours, and other events at $0.14/mile. (Price subject to change)
2. We will pay $40/room/night at a hotel unless circumstances require a larger amount. For a hotel in a big city (NYC, LA etc) we will pay a max of $60.
3. Uniforms and Equipment at half price, if absolutely necessary.
4. General supplies.
5. Advertising materials. This includes, but is not limited to: posters, markers, photocopies at $0.07/copy (or the current rate at the campus store).
6. Room and equipment rental for events. This includes auditorium rental, microphone and set up/clean up costs.
7. Speaker or Performer fees if the person plays a substantial role in the success of the event.
8. And any specific items you can demonstrate to the SBAC are required for your event/group to be a success on campus. 

This is what we don't subsidize:

1. We do not pay for group T-shirts, unless they are essential to the success of an event and, if that is the case, we subsidize t-shirts at 50% of the cost.
2. We do not pay for food. Exceptions are infrequent, but include events, such as the homecoming BBQ, that could not take place without the purchase of food.
3. We do not cover airfare unless it is absolutely necessary. Certain circumstances that have required money for airfare have been speakers or long-distance travel for competitions where driving is not feasible or would be more expensive than flying. We cover airfare for locations where driving is not feasible at $75 each way.
4. We do not cover the costs of summer/spring break service trips.
5. We do not pay back university loans (for CDs, for example).
6. We do not make direct donations to charities or other external beneficiaries. The money is meant to sponsor on campus activities that directly involve Wake Forest students.
7. SBAC funds cannot be used to purchase alcohol. Student Government and Student Union are the only two organizations with permission to purchase alcohol for student events, such as Homecoming and Shag on the Mag.
8. SBAC does not fund Greek or Varsity activities. 

With all that said, I look forward to working with all of you over the next couple of weeks. Attached are the SBAC handbook and the powerpoint from the presentation I gave yesterday. If you ever have any questions, comments or concerns don’t hesitate to email me.

 

Thanks,

V.J. Cerniglia

Student Government Treasurer

________________________________
Vincent J. Cerniglia Jr. (VJ)

Student Government, Treasurer

Finance Club, Vice President
Wake Forest University Schools of Business

410.320.5105 | cer...@wfu.edu