Phv 103 Form Download
Map Rousch
Whatever type of private hire service you intend to provide you will need to be licensed by us before you start operating. Anyone who receives payment for taking bookings or supplying drivers for hire without an operator's licence is breaking the law and may be prosecuted.
All licensed PHV operators must inform us of any arrest and release, charge, caution or conviction within 48 hours. This includes all driving offences resulting in penalty points on a DVLA driving licence.
All new and renewing applicants for private hire driver licences will need to provide a Certificate of Good Conduct (CoGC) when they have lived in a country other than the UK for one or more continuous periods of three months or more in the last 10 years.
Following a judgment given by the Divisional Court on 6 December 2021, all London PHV operators are required to contract directly with passengers to provide the journey that is the subject of a booking.
"The operator shall enter into a contractual obligation as principal with the person making the private hire booking to provide the journey which is the subject of the booking and any such contractual obligation must be consistent with the 1998 Act and these Regulations."
The guidance looks at what operators' responsibilities are when they contract with passengers, how the law applies in practice (whether or not they have written contracts) and what TfL is doing to help ensure compliance. The guidance will be kept under review and may be updated from time to time.
Operators are required to make a person available for passengers to speak to during operating hours, and when a journey is being undertaken. This can be at the operating centre or any other premises with a fixed address in London or elsewhere. We call this the voice contact requirement.
As a licensed operator, you will need to confirm your intended hours of business and when you will be offering bookings. We will require evidence showing how a person will be available for the passenger to speak to during these times. Please consider how you will achieve this for night work and weekends when your office may not be open.
If you have to dismiss a driver because of his or her unsatisfactory conduct in connection with the driving of a PHV you must, as a condition of your licence, notify TfL in writing of the name of the driver and the circumstances of the case within 14 days.
You can also use our PHV/105 form to notify us of any serious complaints that you receive about a driver that is currently working for or has worked for you. To support you in providing us with this information, it is important that you read and fully understand the "Guidance on reporting crime" document should you need to report a serious complaint or concern.
Our operator handbook contains important information for licensed operators. All licensed operators are strongly advised to review the material and refer to the guide as and when necessary. It contains useful information and advice on a range of important subjects including legislation and licensing requirements.
To support the completion of your application, it is important that you read and fully understand the Private Hire Operator - Licensing Guidance Notes (PHV/102) before completing the forms. The PHV/102 notes provide important guidance relating to:
We have the statutory discretion to decide how long an operator's licence should last, up to a maximum of five years, based on the circumstances of each individual case. We take into account all the circumstances of an application, including the possibility of future regulatory changes, when considering the length of any licence issued.
We have introduced changes to the structure and level of fees for London private hire operators. These changes are to ensure that we cover the costs of regulatory, licensing and enforcement activities associated with private hire operators, including both pre- and post-licensing costs and to ensure that the fees reflect the regulatory, licensing and enforcement costs generated by operators of different sizes.
We are asking applicants to confirm the number of PHVs which they will have available at any one time. This should be for the duration of the 5 years (or shorter period) from the point of the licence being granted. Applicants should consider any changes to the number of PHVs which will be available to them during this period.
We will discuss any applications received with you at the time of submission. We will offer support and guidance by providing an opportunity to discuss the application at the pre-licensing inspection stage and again prior to any grant of licence fee being taken.
We are currently carrying out a review of our policy on shared venues' private hire operator licences. Until this review is carried out, applications to add a shared venue may not be accepted. Each application is considered on a case-by-case basis. However, where the proposed centre is shared with a third party which provides a separate service and public access for the purposes of that service, the application is unlikely to be accepted: a typical example would be a nightclub or bar.
Other factors which will be taken into consideration include the type of service offered, when the service is available and the way in which the two services will operate together. Please note we will not be able to confirm whether a proposed centre will be impacted prior to the application being made.
Upon receipt of the application we will carry out an initial assessment to ensure all forms have been completed correctly in full and any additional documents have been provided where appropriate. We will, where needed, contact the applicant to confirm receipt of the completed application, to explain the licensing process and to answer any questions the applicant may have at this stage. We will also explain the fee structure for operator licences and request confirmation of the size (tier) of operator licence required. In order for the application to progress to the next licensing stage, the appropriate application fee will need to be paid in full.
Following the initial review, we will carry out a detailed analysis of the application materials. The analysis will confirm whether the applicant is compliant with relevant legislation, licensing and regulatory requirements. We will also establish the nature of the service that is proposed.
For more complex applications, such as a new, novel or ridesharing service, as set out in our policy paper, there will be discussion and correspondence on the operating model and system infrastructure.
This is an iterative process where we will engage with the applicant to fully understand the proposed solution and to request relevant documentary evidence. This may include face-to-face meetings to allow the applicant to present its proposed solution.
As part of the application it will be necessary to carry out a physical inspection of the proposed operating centre. This will be carried out by Compliance Officers who will confirm that the premises complies with local planning conditions.
This stage provides an opportunity to explain to the applicant its record keeping obligations e.g. bookings, drivers, vehicles, insurance, complaints, etc. We will also confirm that the applicant has appropriate systems and process in place to ensure records are kept correctly.
During the inspection we will check the information provided in the application is correct. It will establish that the applicant can meet all licensing requirements including, but not limited to, the need to provide the customer with a booking confirmation, complaint handling processes, which booking channels are available for customers and whether appropriate back office functions are in place.
This stage will culminate in a final report, that alongside other materials provided during the initial assessment and detailed analysis stages, will be considered by the licensing team as part of the final determination.
Once all the information is available, we will carry out a full review of all the information available to determine whether a licence should be issued. At this stage we will also consider the duration of the licence and whether any conditions should be imposed.
We will then communicate our decision to the applicant. If a decision is made to grant a licence, the applicant must reconfirm the size (tier) of the licence and pay the appropriate grant of licence fee.
A typical application can take up to 16 weeks to process, depending on the circumstances. Applications relating to new, novel or ridesharing services that require further information to determine the suitability of the application can take significantly longer to process.
We will automatically send you a re-licensing pack approximately four months before your current licence runs out. It is important that you submit the renewal application forms as soon as you can. Any delay may affect your application being assessed and affect your ability to continue trading.
A typical application can take up to 16 weeks to process, depending on the circumstances of each application. Applications requiring further information to determine the suitability of the application can take significantly longer to process. We will inform you should this be the case with your application.
Should your application be successful, we will send you your new licence shortly before your current one runs out, as long as there are no problems with your application.
Your new licence will start from the day after the expiry of your existing licence providing that we are able to make an immediate decision.
The application and grant of licence fees payable by operators are determined by the number of vehicles an operator has available to carry out bookings. This number is specified on all licences issued after 3 October 2017. If this applies to you, and you expect to have more vehicles available than the permitted maximum, you will need to apply for a new licence. You may be entitled to a refund for a proportion of the grant of licence fee for your existing licence.
e59dfda104