Job Vacancy at Islamic Relief Indonesia - Pariaman Based

[fri...@islamic-relief.or.id]

Hi All,

 

Please need help to forward this information, that Islamic Relief Indonesia is looking for a Finance Assistant at Pariaman office.

 

Thanks,

Friska Y Simaremare

 

VACANCY ANNOUNCEMENT

Islamic Relief was founded in 1984 in the United Kingdom and currently works in over 30 countries providing support to those in need regardless of race, religion, ethnic, or political affiliations. Because of its existence in Indonesia, Islamic Relief was able to respond in Aceh just one day after the Tsunami struck in 2004. Since then, Islamic Relief has constructed houses, schools, health clinics and numerous projects aimed at supporting the recovery of over 100,000 Tsunami-affected people Aceh.

 

Islamic Relief seeks to hire committed and experienced persons for the following positions:

 

 

Finance Assistant ( Base in Pariaman )

 

• JOB PURPOSE:      To look after the cash and bank payments of all staff of the organization and other fund transferring to outside parties. Reporting of financial record of organization

 

 KEY RESPONSIBILITIES

• Bill receipt and Cash Payments
• Payments to employees
• Fund transferring and tax deductions
• Bank Reconciliation
• Transaction Record (Quickbooks Entry)

 

Responsibilities:

 

 Cash Payments

• Checking the Invoices raised by suppliers and vendors for casting and calculations, totals and sub-totals.
• Check that all relevant columns and cells of payment requisitions Form had been filled properly.
• To check that approval of competent Authority has been taken to make the payment.
• Petty Cash handling & security 
• Daily cash closing to have proper control on petty cash
• To deal with routine financial queries base on Islamic Relief and EDFF financial procedure/guidelines

 

Bank Payments

 

• Check that all relevant columns and cells of payment requisitions Form had been filled properly.
• Checking the Invoices raised by suppliers and vendors.
• To check that approval of competent Authority has been taken to make the payment.
• Preparation of cheques and ensure signatures thereon.
• To deduct applicable tax from each and every payment.
• Deposit of Tax in the Government Treasury, and submission of tax challenges to eligible
• To ensure delivery of checks to the suppliers.

 

Maintain financial record

 

• Keep up date all financial record/QuickBooks (Hard & Soft)
• To be fully conversant with all aspects of the computerized financial and payroll ledgers.
• To operate specified financial modules/ ledgers as directed by the Finance Manager
• Ensure proper placement of financial data of previous years

 

Financial Reporting

• Support finance officer in preparation of Monthly/Quarterly/Yearly Reports for Management
• Support finance officer in preparation of Financial reports to Donor

 

Receipt of Funds

 

• Preparation of receipts for Donors, staff & or Beneficiaries on behalf of IR
• Keep update record of receipts & ensure to deposit these amounts in IR’s official account
• Support finance officer in maintenance of record of funds movement, ensuring availability of funds at all times and issuance of alert in so much advance that request may be moved to HQ and funds are received in the banks before its actual finishing

 

Bank Liaison

 

• Liaison with banks to keep latest development in banking laws and regulations
• Preparation of Monthly Bank Reconciliation Statement
• Keeping up date laws and regulations regarding conversion of foreign currency in to local currency, taking the best rates prevailing in the market and ensuring the best practices.
• In case of any foreign trade activities, opening, maintenance and final payment of the LC’s.

 

Necessary qualifications:

·         University degree of accounting background or related field

·         Proven years of finance related experience in an NGO or a commercial environment

·         Experience of handling donor projects, e.g. DEC, IDB, ADB, ECHO, World Bank and UN Agencies

·         Proven experience of analyzing, internal control, effective coordination in financial scope, work experience in multi cultural environments;

·         Have excellent English speaking and writing skills, balanced with a sensitive and honest approach to people

If you meet the above requirements kindly send your detailed CV with recommendations from 2 referees, to: Human Resources Department, Islamic Relief Indonesia

Email: h...@islamic-relief.or.id ; e...@islamic-relief.or.id

Closing date: 07 November 2010