Ground Setup costs

[Venkatesh Subramanian]

Hi,

   here is a running list. I still need to get generator and toilets costs in.

regards,
venky

[Sricharan Madhavan]

Thx Venky.. that is 7175 per day.. Am I correct ? 

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Date: Sun, 18 Nov 2012 00:35:17 -0800
From: dhua...@yahoo.com
Subject: Ground Setup costs
To: vpl...@googlegroups.com

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[Subhajeet Dutta]

Why do we need a generator???

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[Sricharan Madhavan]

Subhajeet.. Hi, it is to take up the power consumed by the audio system, which would be used for commentary.. Generator is one of the options, and we're trying to reduce via battery.. Let's see

Sent from BlackBerry® on Airtel

-----Original Message-----
From: Subhajeet Dutta <subhaj...@gmail.com>
Date: Sun, 18 Nov 2012 09:21:28
To: <sric...@hotmail.com>
Cc: <vpl...@googlegroups.com>
Subject: Re: Ground Setup costs

Why do we need a generator???

On Sun, Nov 18, 2012 at 2:19 PM, Sricharan Madhavan <sric...@hotmail.com <mailto:sric...@hotmail.com> > wrote:

Thx Venky.. that is 7175 per day.. Am I correct ? 

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Date: Sun, 18 Nov 2012 00:35:17 -0800

From: dhua...@yahoo.com <mailto:dhua...@yahoo.com>
Subject: Ground Setup costs
To: vpl...@googlegroups.com <mailto:vpl...@googlegroups.com>

Hi,

   here is a running list. I still need to get generator and toilets costs in.

regards,
venky

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[Subhajeet Dutta]

oh... ok... got it :)

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[vikas kapoor]

Well the Shamiana and chairs etc are costing very less than I thought. 

The PA system though is the killer- Can we have an alternate people ?? 

The BlowHorn or whatever? What did we use last time ? Because with the PA system comes the additional headache of Electricity/Generator.... 

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[Kedar Girdhari]

Agree with Vikas.. Lets try and find out alternate

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Regards
Kedar

[Sricharan Madhavan]

Ok.. I will try to find out and pick it from koramangla area.. Give me time until tomorrow noon..

Sri

Sent from BlackBerry® on Airtel

-----Original Message-----
From: Kedar Girdhari <kedar.g...@gmail.com>
Date: Mon, 19 Nov 2012 04:20:40
To: <cisc...@gmail.com>
Cc: <subhaj...@gmail.com>; <sric...@hotmail.com>; <vpl...@googlegroups.com>
Subject: Re: Ground Setup costs

Agree with Vikas.. Lets try and find out alternate

On Mon, Nov 19, 2012 at 12:55 AM, vikas kapoor <cisc...@gmail.com <mailto:cisc...@gmail.com> > wrote:
Well the Shamiana and chairs etc are costing very less than I thought. 

The PA system though is the killer- Can we have an alternate people ?? 

The BlowHorn or whatever? What did we use last time ? Because with the PA system comes the additional headache of Electricity/Generator.... 

On Sun, Nov 18, 2012 at 2:55 PM, Subhajeet Dutta <subhaj...@gmail.com <mailto:subhaj...@gmail.com> > wrote:
oh... ok... got it :)

On Sun, Nov 18, 2012 at 2:53 PM, Sricharan Madhavan <sric...@hotmail.com <mailto:sric...@hotmail.com> > wrote:
Subhajeet.. Hi, it is to take up the power consumed by the audio system, which would be used for commentary..  Generator is one of the options, and we're trying to reduce via battery.. Let's see

Sent from BlackBerry® on Airtel

-----Original Message-----
From: Subhajeet Dutta <subhaj...@gmail.com <mailto:subhaj...@gmail.com> >
Date: Sun, 18 Nov 2012 09:21:28
To: <sric...@hotmail.com <mailto:sric...@hotmail.com> >
Cc: <vpl...@googlegroups.com <mailto:vpl...@googlegroups.com> >
Subject: Re: Ground Setup costs

Why do we need a generator???

On Sun, Nov 18, 2012 at 2:19 PM, Sricharan Madhavan <sric...@hotmail.com <mailto:sric...@hotmail.com> <mailto:sric...@hotmail.com <mailto:sric...@hotmail.com> > > wrote:


Thx Venky.. that is 7175 per day.. Am I correct ? 




----------------

Date: Sun, 18 Nov 2012 00:35:17 -0800

From: dhua...@yahoo.com <mailto:dhua...@yahoo.com> <mailto:dhua...@yahoo.com <mailto:dhua...@yahoo.com> >
 Subject: Ground Setup costs
To: vpl...@googlegroups.com <mailto:vpl...@googlegroups.com> <mailto:vpl...@googlegroups.com <mailto:vpl...@googlegroups.com> >

[Venkatesh Subramanian]

Hi,

   here is a list of things and ground setup list that we had last year.

   Kshitij, Kedar, let us finalise this at the call tomorrow.

Chairs, Tables, Shamiyana: 

~ 75 chairs at Yamlur, 25 @HAL (since HAL has a lot of seating space already)

~ 16 tables each day 

~ Shamiyana - We will have 2 on each day (1 - size would be 30*10, 2 - Size would be 20*10) 

  -- All booths and Volunteers would be seated within the Shamiyana

  -- The Sponsor booths to be spread across 2 Shamiyana's to have more visibility of brands 

# Volunteers Needed per day - 2

Water Tables: 

200 liters of water arrangement to be done per day

Score board:

~ Score board to be prepared for Yamlur Ground

Chief Guests: 

???

Stationery: 

????

First Aid Kit: 

~ Items to be available:  Dettol, Band Aid, Pain Spray, Cotton, Pain Killer - Combiflam

Glucose: 

Sign Boards: 

~ 1 - Parking, 1 - Toilets, 1 - Registration 

Garbage Bags: 

~ 50 Black Bags to be procured 

regards,
venky

[Kshitij neroorkar]

Great list venky, actually I realized that I have to go for a marriage reception tomorrow so I scheduled the call for Thursday. But you, kedar and I can have a separate discussion tomorrow to finalize these items. I can make time any time tomorrow before 6.30

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[Venkatesh Subramanian]

Hi all,

    Kedar -
           Tables - 10 (1 Vibha booth, 2 Regisrtation+tees+certificates, 1 Nissan, 1 Vinay(tees), 4 to keep all fruits, first aid, biscuits
           chairs - 75
           2 shamiyana 30*10, 2 - Size would be 20*10 (to be setup on 29th)
  
   Viv/Kshitij - VPL banners

   Viv - Water 7 cans of 20 ltrs each per day. Each can comes with a tap.

   Kshitij - Score Board

   Kshitij/Gunjan - Signs : No Parking inside the ground (2)
                                        No Smoking inside the ground (2)
                                        Registration (2)

   Viv/Venky - Vibha Banners
   Venky - Stationery - Venky to check with Viv and get more, if needed
   Venky - Paper cups
   Venky - First Aid Kit
   Venky - old tees
   Venky - general inventory, garbage bags boxes

   Rajesh/Venky - Biscuits, Fruits, Glucose

   Chief guests - Invite all our sponsors. Based on their presence, they will throw the toss, distribute the certificates also talk about their company and their assoc with Vibha.

regards,
venky

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From: Venkatesh Subramanian <dhua...@yahoo.com>
To: "vpl...@googlegroups.com" <vpl...@googlegroups.com>
Sent: Tuesday, November 26, 2013 11:09 PM
Subject: Ground Setup, stationary, logistics

[Kshitij neroorkar]

Hello All

Viv and I are working on an email to invite chief guests. Once that email is formulated, I will share with the points of contact

Niteen for Arena

Venky for Nissan

Akhil for Hyundai

Viv for BYCA

Kshitij for Brickwork and NH

Thanks

Kshitij

[Viv Zac Gmail]

Guys 10 tables is too much. What's r we doing with 75 chairs. There is a tree there to sit around and people sit on the ground ya.

Save every penny v can. 

Sent from my iPhone

[Venkatesh Subramanian]

Hi,

   2 for Registration+certs+tees

   1 for Vibha

   2 for Nissan

   1 for Vinay's booth

   atleast 2 for keeping fruits, biscuits

   that makes it 8

   Last year most of the chairs were used by teams to sit. Maybe 15 were for booths.

   Even if we say 3 teams are waiting = 30 chairs

   Vols = 15

   Nissan = 2

   Vinay = 1

   So let us make chairs at 50 instead.

   So is 8 tables and 50 chairs ok?

regards,

venky

   

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From: Viv Zac Gmail <viv...@gmail.com>
To: Kshitij neroorkar <kdner...@gmail.com>
Cc: Venkatesh Subramanian <dhua...@yahoo.com>; "vpl...@googlegroups.com" <vpl...@googlegroups.com>
Sent: Wednesday, November 27, 2013 7:01 PM
Subject: Re: Ground Setup, stationary, logistics

[Kshitij neroorkar]

Sounds OK to me

[Kedar Girdhari]

ok . i am giving final order