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In this month’s edition of Tips & Tricks, we’re focusing on how to create view-only links for your private projects and embargoed preregistrations. These links are a fantastic way to share your work with selected individuals, such as grant reviewers, publishers, or trusted colleagues, without adding them as full contributors. Let’s explore how you can use these links to maintain control over your project visibility while collaborating effectively.
Creating a View-Only Link for a Private Project or for an Embargoed Registration
What Do Private Projects and Embargoed Registrations Look Like to the Outside World?
Private Projects: If someone tries to access your private project, they will see a "Request Access" page. This page allows them to submit a request to join your project, but they won’t be able to view any details until you grant them access.
Embargoed Registrations: When someone attempts to access an embargoed registration, they will encounter a "Page Not Found" error. This ensures that the details of your preregistration remain completely hidden until you decide to lift the embargo.
Anonymizing Your View-Only Link
Anonymizing your view-only link can be particularly useful for blinded peer reviews or other situations where you want to hide identifying information. When you anonymize a view-only link:
- Private Projects: Names, citations, and recent activity will be hidden
- Embargoed Registrations: Contributor names on the "Overview" page and in the "Recent Activity" section, as well as the "Authors" section of the form for preregistrations, will be hidden
Please note that anonymizing the link does not affect any files associated with the project or preregistration.
Restrictions on Anonymizing View-Only Links
While anonymizing view-only links is a powerful feature, there are some restrictions:
- You must be an admin on the project or registration to create and manage view-only links
- Read and read+write contributors cannot create these links
Managing Your View-Only Links
After creating a view-only link, you can easily manage it:
- Copy and Share the Link: In the "View-only Links" section, click the Copy icon to the left of the link. The link will be copied to your clipboard for sharing
- Remove a View-Only Link: Click the X to the right of the link. A modal will appear asking you to confirm the removal. Click Remove to delete the link
We hope this guide helps you make the most of OSF's view-only link feature, enhancing your ability to collaborate and share your work securely. If you have any questions or need further assistance, feel free to reach out to our support team (sup...@osf.io)!
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Want to learn more about using OSF to support sharing and discovery of your research? Check out our upcoming OSF webinars!
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Open Access and Open Data at the NIH: How to Respond to Requests for Information and Influence the Future of Research
August 7 at 1 pm ET
The National Institutes of Health (NIH) is soliciting comments from the public on its Draft Public Access Policy & Guidance regarding reuse of articles and publication costs. Join SPARC and COS for a webinar that will give a brief overview of the draft policy, their recommendations for improvement, and instructions on how to have your voice heard in shaping the future of research policy.
Sign up
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OSF for Institutions: Tools and Insights for Academic Librarians and Research Support Staff
August 28 at 1 pm ET
Join us for a webinar tailored to academic librarians and research support staff. Explore OSF Institutions, a platform empowering open scholarship practices within academic institutions.
Sign up
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We are always looking for volunteers to help give feedback on the newest updates of the OSF. If you are interested in providing feedback in the form of surveys and focus groups, please fill out our contact enrollment form below and we will be in touch with opportunities to get involved!
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Stay Connected
OSF is developed and maintained by the Center for Open Science (COS), a nonprofit in Charlottesville, Virginia, USA. COS works to transform the culture of scientific research by developing open research technologies, offering training resources, engaging with research communities, conducting metaresearch, and partnering for change with science funders, institutions, and policymakers.
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Want to know more about using OSF?
For more information and other OSF tips and tricks please see our support guides, or contact OSF Support for more information.
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