draft minutes
BobGardner
Draft Minutes Valley Free Radio
June 6, 2013
Present: Stefan Ward-Wheten [board chair], Sue Timberlake [board member], Bob Gardner [board member, notetaker], Josh Braska [consultant & programmer], Steve Truempy [programmer], Rick Haggerty [programmer], Shubal Kopp[programmer]
Agenda review: agenda approved.
May minutes approval: draft minutes not available—we did a rough reconstruction, and will present with these minutes for full approval at July meeting.
- Pride parade float discussed; disc golf tourney discussed; pledge drive details discussed.
- Hiring: reviewed Josh Braska’s proposal to work as a consultant for $100 per week; proposal approved, with a start date of May 20th. Oversight committee approved for monitoring Josh’s consulting work. Initial monitoring group will be Bobg, Sue T, Stefan W-W
- Deconstructing Indiegogo proposal and its aftermath. Deferred.
[June agenda continued]
Streaming Update: we reviewed expenditures to repair the online stream of our signal. Currently we have spent $375.00, with more to come. Michael has succeeded in isolating the problem, and we are currently running on his loaner computer. We are moving ahead with setting up on a station computer.
Josh’s resignation: Due to a conflict of interest, Josh is resigning from the Board of Directors. Sue moves to accept resignation. Unanimously approved.
Report on Cash Position: we have approximately $6000.00 in our combined accounts [checking, savings, Paypal account].
General Underwriting: Shubal has developed a list of 100 businesses to approach for underwriting; he will work with Josh and Rick to coordinate.
Josh’s Consulting Position:
- Contract—Josh & Stefan signed, will be posted to board documents
- Commissions on underwriting—no, but will be recognized in compensation.
- Oversight committee—had first meeting, with second now scheduled for 6//19 @7 PM
- General progress—Josh presented some packages for underwriting; looks good, but board wanted DN pulled as center piece.
Beer & Wine Festival:
- Budget: base budget is approx. $3500 [$35/ticket X 100 paid attendance] Costs include $250.00 for hall, $10-15 for food per person, insurance, and some further comp.for VFW due to no drink sales.
- Permits: need to do a check in with city on this;
Board Composition: There is a need to address the size, election, and composition of next board & programming committee. Bylaws specify nine members for board, and programming was supposed to have elected members from collectives (now defunct)..
Short discussion of bylaw re-write, given their obsoleteness. Sue volunteered to begin work on this. Bob will send bylaw copy. Bobg{me) nominated and approved as interim board co-chair (since Josh has stepped down).
Reapplication: The re-application date is set for January 1, 2014. More to come. People need to catch up with their work duties soon.
NCTV camera in main studio: re-affirmed decision to have camera installed, but each show will be free to turn on or off.
Meeting over!