FW: Administrative Assistant (Job Group K- MR 7)

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vacancy announcement Kemri/cdc RESEARCH program

Opening date: 20th November 08                       Vacancy No: N136/11/08

Program description: This program is a collaboration between Kenya Medical Research Institute (KEMRI) and the US Centers for Disease Control and Prevention (CDC) whose remit is to conduct research in malaria, HIV and other diseases. This vacancy is located in the IEIP project. 
POSITION: Administrative Assistant (Job Group K- MR 7) Gross Salary Pretax/P.M
            38,210-48,206
LOCATION: Nairobi 
Duties and responsibilities:

• Perform routine administrative and secretarial functions, including typing, copying, faxing, filing and preparation of learning resources, taking and distributing messages and meeting minutes, etc.
• Arrange for the use of facilities like meeting venues, the resource centre and accommodation for training sessions and assist with training sessions where appropriate and necessary.
• Obtain quotes and place requisitions for items to be purchased for the program.
• Administer petty cash and documentation.
• Assist with travel arrangements.
• Liaise with KEMRI/CDC in Kisian and field offices in Nairobi for administration issues, supplies, and petty cash.
• Perform all other duties as assigned or requested.

 

Essential Requirements:

• Completion of secondary school
• A Diploma in Business Management, Human Resource or equivalent
• Three years of progressively responsible work experience in administrative and office procedures is required.

 

Desirable Qualifications

• Proficiency in Excel, Access or other database application, and internet research.
• Secretarial studies will be an advantage.
• Knowledge of graphic and publication software used to create flyers, certificates and other types of publicity.

 

SKILLS AND ABILITY:

• Excellent social, communication and listening skills.
• Meticulous and detail oriented
• Proficiency in Microsoft word, excel, and Microsoft Outlook. 

 

Terms of Employment: A six (6) 1 year Renewable contract as per KEMRI scheme of service. Probation period for the first 3 months.
Remuneration: Compensation is negotiable within a relevant grade, based on educational levels, relevant experience and demonstrated competency. The salary scheme is based on the KEMRI scales plus supplemental amounts. 
Applications should include the following:

• Letter of Application (indicate vacancy number)
• 3 letters of reference, with names and contact information
• Current Resume or CV, with name and contact information
• Copies of Certificates or transcripts

 

APPLICATIONS ARE DUE NO LATER THAN: 3rd December 08
To: The Human Resources Manager KEMRI/CDC Program, P.O. BOX 1578, 40100, KISUMU or e-mail to recru...@ke.cdc.gov. 
Internal candidates interested in applying for this position are strongly advised to access an internal application form available in the CDC Intranet; print and process it through the project Managers and attach it before forwarding application to HR
Only short listed candidates will be contacted.

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