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The countdown to Shell Eco-marathon Asia 2011
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Apa khabar? (how are you?).We
hope your preparations for Shell Eco-marathon Asia have been going
well.
In just 40 days, we will bid you Selamat Datang,
which means welcome. As the event draws nearer, we ask that you keep
in mind all the important dates and actions that you need to do
before landing in Sepang. To help you in your preparations, we have
provided a general checklist and some helpful tips for overseas
participants. We hope you will find this useful.
Since the last newsletter, we have held two webcasts
on freight forwarding and safety. We apologise that we are unable to
provide the audio for these sessions due to unforeseen technical
issues. Those who missed these sessions should refer to the important
tips and highlights below.
Coming up in June is another important webcast on
technical scrutineering and the introduction of the Shell
Eco-marathon Asia Twitter. More on this in our next communciations.
This month’s newsletter includes updates from teams in
Pakistan, China and Malaysia. If you have a story to share about your
team, email us at semas...@gmail.com.
Enjoy reading.
FINAL REMINDER:
If you have yet to register your team in our online
registration system, this is your last chance to do so. The final deadline is 5
June 2011. If you fail to do so, we will consider
that your team has withdrawn from Shell Eco-marathon Asia 2011.
Are you ready?
Before you set foot in Sepang, go through this
checklist to ensure you are well prepared.
·
Valid passport
·
Applied for visa
into Malaysia (if required)
·
Booked flights or
arranged transport to Sepang (for local teams)
·
Made reservations
at one of our recommended hotels
·
Registered the team
in the Guest Registration System (GRS). Deadline: 30 May
·
Sorted out freight
forwarding/shipping requirements through e-shop. For questions
on freight forwarding, customs clearance, application of
Approved Permit (AP), storage and transport in Malaysia,
contact Kevin from ASP at jic...@adsales.com.my
·
Confirmed team
members and submitted mandatory documents. Deadline: 31 May
·
Submitted off track
awards. Deadline: 15 June
·
Read and understood
the following:
1. technical
rules chapter 1 and 2, and watched webcast
1 video
2. safety
rules and briefing
3. freight
forwarding requirements (article 145)
Let’s aim for goal
zero
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Non-compliance or failure to adhere to safety
instructions will affect your team’s participation. Here are some
tips and highlights from the just concluded webcast on safety:
·
Focus on what you
are doing especially when working with tools.
·
Always wear your
personal protective equipment (PPE) when necessary. Each team member
will be provided with a set of gloves, safety glasses and ear plugs.
·
Familiarise
yourself with the tools. Do not work on your own. Seek help if
needed.
·
Automotive students
and instructors from Despark Auto Academy will be setting up in two
garages to help teams with wielding, cutting, grinding and major work
using power tools, etc.
·
Pack a toolbox and
include spare parts for your vehicle, if necessary.
·
Random inspections
and spot checks will be conducted by our safety team. Teams will
receive a written warning for non-compliance. If a team receives
three written warnings, they will be disqualified from the
competition. For serious safety breaches, a team can be disqualified
and asked to leave Sepang International Circuit (SIC) immediately.
·
Have your meals on
time and drink lots of water to prevent dehydration.
·
Go through the safety
slidepack with your team. Pay attention to the lessons
learnt chapter to avoid any untoward incidents.
Freight forwarding
– all sorted out?
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Here are some useful tips and reminders:
·
Ensure your local
freight forwarding agent is in contact with ASP to facilitate smooth
customs clearance and timely application for vehicle approved permit
(AP). The deadline to submit all information required for the
Approved Permit (AP) application is 6 June (see
rules chapter 2 article 145)
·
In-country customs
clearance MUST be handled by ASP. If you use any other agent, please
note that Shell will not be responsible for handling any
complications at the last minute.
·
Participants are
only allowed access into SIC on 6 July from 0900hrs. Note that you
may need to pay for storage if your vehicle arrives early. Consult
your local freight forwarding agent and connect them with ASP to work
out the timing to ship your vehicle. Shipping duration varies from
country to country.
·
If you are using
air freighting, you will still need to be in touch with ASP who will
arrange for AP application and customs clearance.
·
A reminder for
Malaysian teams – all vehicles will only be allowed into Sepang
International Circuit on 6 July after 0900hrs. Please arrange this
with your own transporter.
E-shop update –
Michelin tyres
We would like to advise teams to look at alternative
options as we are currently out of stock of Michelin tyres.
Teams get busy with
40 days to go
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With the event about a month away, some teams have
been working hard to improve their standings from last year, and to
gain sponsorship support.
 In
Pakistan, Team
Winmark (left)
from NED University of Engineering and Technology
(NUET), recently showcased their vehicle at a local club during the
broadcast of the Pakistan-Australia world cup cricket match. With
experience gained from last year, the seven-member team started
pursuing sponsorships early and in a well organised manner. They have
also placed safety as the highest priority by attending briefings
organised by Shell Pakistan.
Meanwhile, Team
PARAGON, also from NUET, is coming to Sepang as the
only solar powered car from Pakistan this year. Team PARAGON is
focusing on sharpening their communications and presentation skills
to attract better sponsors. The enthusiastic team is confident about
leveraging their green-energy project for sponsorships.
 For
Tongji University’s Zeal
Racing Team (right)
from China, participating in the Shell Eco-marathon has
become a yearly tradition since 2009, when the team competed at the
Shell Eco-marathon Europe. They have gained much experience from
their participation as well as an opportunity to exchange ideas with
international peers. Securing third placing in the Prototype
Combustion category, winning the Communications and Marketing Award
and bagging the third place for the Safety Award in Sepang last year,
Tongji University is all set to outdo its 2010 results.
 Finally,
Malaysian
teams (left)
recently participated in a symbolic send off ceremony,
officiated by the Malaysian Deputy Minister of Science, Technology
and Innovation. Approximately 170 students and lecturers attended the
event, which include safety and technical briefings. Four
universities displayed their vehicles, while others set up
information booths to showcase their project and drawings of their
vehicles.
What has your team been up to lately? Tell us, and your story may get
published in this space!
Mark your diary
May 31 - Final date for
submission of mandatory documents
June - Webcast on
technical scrutineering, and registration process
June 5 - Closing date for online registration
(GRS)
June 6 - Deadline to submit all info required for the AP
application
15 June – Closing date for
off track award submissions
6 July - Official
registration for Shell Eco-marathon Asia 2011
7-9 July – Shell Eco-marathon
Asia 2011
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