READ BOOK Practical Project Management With Microsoft Project 2016
Verlie Freedman
Microsoft Project 2016 built on the then-modern interface and look that MS Project 2013 presented. MS Project 2016 was is the last Project version compatible with Windows 7 and 8/8.1. MS Project 2016 became available online in September 2015 and to on-premises customers in spring of 2016. It provided many features focused on resource management and capacity planning. These were the most requested features from users at that time coming from their experience with MS Project 2013.
Project 2016 helped project managers secure resources so that projects would be adequately staffed. The Resource Engagements feature let a user systematically request a resource. This triggered a workflow that let the resource manager approve or reject the request. When the request had been approved, the PM software locked that resource to guarantee its availability for the said project.
When another manager of a different project tried to book the same resource within the locked duration, they received a notification to prevent overbooking. Users could view the status of all their resource requests within MS Project 2016.
Project 2016 features were also accessible from Project Pro for Office 365 and Microsoft Project Online, sometimes referred as Project Web App. This enhanced the experience of resource managers who might not wish to use the full Microsoft Project client. Just the same, resource managers were able to collaborate with project managers through an area in Office 365 and MS Project Online to view resource contracts, approve/reject resource requests, and understand capacity utilization.
Additionally, MS Project 2016 included capacity heat maps and resource utilization reports accessible from any of these apps. The new heat map showed at a glance under- and over-utilization of resources. Finally, Project 2016 gave Office add-ins read/write access to projects to add functionality and a better user experience within the MS Office ecosystem.
In 2018, Microsoft released a new vision for modern work management with its Microsoft Project product. It introduced new online services for Project ranging from basic project management using a web browser, to project and portfolio management delivered through either a web browser or a desktop client. However, for on-premises solutions, Microsoft Project 2019 offered only a few new features from MS Project 2016 in terms of functionality specific to project management
Microsoft Project 2021 is very similar to Microsoft Project 2019 but with modernized icons. MS Project Standard 2021 and MS Project Professional 2021 include robust scheduling and project planning capabilities but with no agile features. What Project Professional 2021 has that Project Standard 2021 does not have is the remote updating capability of resources to update tasks and submit timesheets through a portal.
However, Microsoft is shifting more towards enterprise project management and provides a more complete solution with its cloud-based solutions, particularly Project Plan 3 and Project Plan 5. These plans give users a web interface and a fully functional desktop client as a project management tool for both agile and traditional types of projects. These plans include Project for the web, Project Online, and Project Online Desktop Client.
Project Server Subscription Edition is an on-premise project and portfolio management solution that is similar to Project Plan 5 cloud-based solution. It includes work management, demand management, time and task management, resource management, schedule management, program management, advanced portfolio management, risk management, reporting, business intelligence, and team collaboration and communication features. However, it cannot coexist with previous versions of MS Project Server.
monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.
Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.
In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.
If your project shares resources from a resource pool or from another project file, you can disconnect it from that other file. Resources with assignments in your project file remain in the project after the file is disconnected from the resource pool or other project file, but the other resources from the resource pool or other file are no longer available.
Before a resource pool is created, each project contains its own resource information. Some of this information may overlap or even conflict with information about the same resources used in other projects.
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While there are tons of fantastic resources online for learning how to be a better project manager (such as this blog!) the truth is that project management books are a more in-depth way to get inside the minds of the best managers out there.
These books range from technical guides to quick catch-ups on the core principles of project management, from how to gather requirements and plan your timeline to communicating and inspiring your team.
First published in 1996 and now on its 6th edition, PMBOK is an in-depth collection of standards, best practices, and procedures for successful project management. To make a complex practice like project management simpler, the most recent version of the PMBOK breaks the core project management processes down into five sections:
Project Management for Humans blends together personal stories, quick and practical tips, and tactical information for digital project managers. The author uses his own experience working with teams of PMs at companies like Zappos and MTV to walk through the key concepts of project management.
Pulling on his nine years of experience at Microsoft, Scott Berkun explains the realities of working through tough projects, making complex ideas simple, and leading teams. Rather than dig into the frameworks and how-tos like some of the other books, Scott writes personal essays on some of the most important, yet harder to define project management skills.
Provocative (and far-fetched) title aside, this short book is a project management classic. In it, author Peter Taylor advocates for a golden rule of project management: get the maximum level of output with the minimum level of input.
If you want to be a project leader, you need to be able to build authentic relationships with your team. In this book, former Google and Apple manager Kim Scott describes her process for connecting and leading teams, which she calls Radical Candor.
Throughout the book, Kim gives examples of how some of the most high-performing product teams have broken down their communication barriers with Radical Candor. As a project manager, this is a superpower for bringing your team together and building a strong culture.
Project management (and especially project leadership) is more about people than processes. Radical Candor is a fantastic tool for upgrading your communication and relationship-building skills and getting more from the people you work with.
One of the things that differentiatesdifferentiates a good project manager from a great one is vision. This book is all about teaching you how to understand modern technology trends and see the next big wave coming.
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