Charting a *NEWER* course
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Okaey
Jun 30, 2011, 4:32:43 PM6/30/11
to Umu Igbo Alliance
Thanks Stacey!
I like very much.
Attached in PDF document format are my thoughts on a formal structure
and update of UIA governance modeled using the Carver's Policy
Governance.
I think we could meld my ideas and yours where necessary. I think we
need to agree on a structure and then update the Bylaw and any
operating documents.
Please feel free to modify and suggest updates.
Udo na ihunanya,
+Okaey
----------------------------------------------------------------------
From: Stacey Nwokeyi <stacey....@gmail.com>
<QUOTE>
Hey ya'll,
My thoughts on the constitution are below:
Add Executive Producer or Events Coordinator of sorts: someone who
heads all programming. Key point person on all events and the
execution of them. Could oversee the planning committee and designate
individual members of the planning committee to serve as point person
for each event.
Cut parliamentarian: why are parliamentarian rules necessary, do we
really forsee one person recognizing who will speak at meetings and
ensuring "order"....is this role necessary...?
Add Publicity Chair or Public Relations officer so that communication
and publicity aren't a single person's responsibility...a lot to
coordinate for one given our schedules. Currently, the secretary is
responsible for publicity.
Q about financial secretary vs. treasurer: why necessary? just as a
check or diffusion of financial responsibility?
General flushing out of responsibilities of all roles...
ex. (potential responsibilities to add)
President: calls and conducts meetings(currently a power given to
board as whole), creates agendas for meetings,
BLAH: oversees the functioning of ______________ committee
VP: drafts grant proposals(?),
Secretary: retains active files (so keeps up with the yahoo or google
groups, organizes docs etc.), keeps and sends out meeting minutes to
board, committees and general members within ___hours (48?), notifies
of date, time and location of meeting, maintains member listserv and
contact info?, keeps track of attendance and tardiness at all exec
meetings,
Historian: all responsible for posting pictures, videos on facebook
group and website
Parliamentarian: updates the constitution with newly passed
amendments..., reinforce and interpret the constitution when
necessary, moderates online discussions...
Duties to be assigned: Point person for functioning/execution of each
event (could be various members of planning committee, executive
producer or program coordinator), responsible for writing thank-you
cards (correspondence secretary?), and corresponding with outside
entities (correspondence secretary?)
Executive Board Meetings/Planning Committee Meetings vs. General
Meetings
are executive board meetings and planning committee meetings the same?
would the later or both include other committees? how frequently do we
envision each meeting taking place.
suggestion: weekly exec/planning committee (or bi-weekly) and then a
minimum of six general meetings per year (at least every two months!?)
All meetings open
If roles added must change number of people needed for exec board
quorum
Committees:
add planning committee and define responsibilities
delete bylaws committee (not necessary if we already have a
parliamentarian...enough for one person to keep track of, other more
active committee roles should be filled first.
Clear designation of which exec board member leads/manages a given
committee
ex. fundraising committee should be managed by the VP or Treasurer and
Public Relations should be managed by the publicity chair
Should there be a description or outlining the expectations for
committees in much the way that there is for exec board meetings and
general meetings....they meet ____ frequently? etc.
dues? are we going to enforce this? If so how much will dues be?
</QUOTE>
I like very much.
Attached in PDF document format are my thoughts on a formal structure
and update of UIA governance modeled using the Carver's Policy
Governance.
I think we could meld my ideas and yours where necessary. I think we
need to agree on a structure and then update the Bylaw and any
operating documents.
Please feel free to modify and suggest updates.
Udo na ihunanya,
+Okaey
----------------------------------------------------------------------
From: Stacey Nwokeyi <stacey....@gmail.com>
<QUOTE>
Hey ya'll,
My thoughts on the constitution are below:
Add Executive Producer or Events Coordinator of sorts: someone who
heads all programming. Key point person on all events and the
execution of them. Could oversee the planning committee and designate
individual members of the planning committee to serve as point person
for each event.
Cut parliamentarian: why are parliamentarian rules necessary, do we
really forsee one person recognizing who will speak at meetings and
ensuring "order"....is this role necessary...?
Add Publicity Chair or Public Relations officer so that communication
and publicity aren't a single person's responsibility...a lot to
coordinate for one given our schedules. Currently, the secretary is
responsible for publicity.
Q about financial secretary vs. treasurer: why necessary? just as a
check or diffusion of financial responsibility?
General flushing out of responsibilities of all roles...
ex. (potential responsibilities to add)
President: calls and conducts meetings(currently a power given to
board as whole), creates agendas for meetings,
BLAH: oversees the functioning of ______________ committee
VP: drafts grant proposals(?),
Secretary: retains active files (so keeps up with the yahoo or google
groups, organizes docs etc.), keeps and sends out meeting minutes to
board, committees and general members within ___hours (48?), notifies
of date, time and location of meeting, maintains member listserv and
contact info?, keeps track of attendance and tardiness at all exec
meetings,
Historian: all responsible for posting pictures, videos on facebook
group and website
Parliamentarian: updates the constitution with newly passed
amendments..., reinforce and interpret the constitution when
necessary, moderates online discussions...
Duties to be assigned: Point person for functioning/execution of each
event (could be various members of planning committee, executive
producer or program coordinator), responsible for writing thank-you
cards (correspondence secretary?), and corresponding with outside
entities (correspondence secretary?)
Executive Board Meetings/Planning Committee Meetings vs. General
Meetings
are executive board meetings and planning committee meetings the same?
would the later or both include other committees? how frequently do we
envision each meeting taking place.
suggestion: weekly exec/planning committee (or bi-weekly) and then a
minimum of six general meetings per year (at least every two months!?)
All meetings open
If roles added must change number of people needed for exec board
quorum
Committees:
add planning committee and define responsibilities
delete bylaws committee (not necessary if we already have a
parliamentarian...enough for one person to keep track of, other more
active committee roles should be filled first.
Clear designation of which exec board member leads/manages a given
committee
ex. fundraising committee should be managed by the VP or Treasurer and
Public Relations should be managed by the publicity chair
Should there be a description or outlining the expectations for
committees in much the way that there is for exec board meetings and
general meetings....they meet ____ frequently? etc.
dues? are we going to enforce this? If so how much will dues be?
</QUOTE>
Okaey Uk
Jun 30, 2011, 4:38:30 PM6/30/11
to Umu Igbo Alliance
file is attached
On Thu, Jun 30, 2011 at 3:32 PM, Okaey <oka...@gmail.com> wrote:
Thanks Stacey!
I like very much.
Attached in PDF document format are my thoughts on a formal structure
and update of UIA governance modeled using the Carver's Policy
Governance.
I think we could meld my ideas and yours where necessary. I think we
need to agree on a structure and then update the Bylaw and any
operating documents.
Please feel free to modify and suggest updates.
Udo na ihunanya,
+Okaey
----------------------------------------------------------------------
From: Stacey Nwokeyi <stacey....@gmail.com>
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