Google Groups no longer supports new Usenet posts or subscriptions. Historical content remains viewable.
Dismiss

Copyright on an Excel Spreadsheet

2,335 views
Skip to first unread message

Davidm

unread,
Jun 19, 2013, 6:50:02 AM6/19/13
to
Is it possible to get copyright on an Excel spreadsheet (the
spreadsheet design itself, not the data in it), when that spreadsheet
uses only standard functions, i.e. no macros, no VB code?

The charity I'm involved in has an ex member who is disputing our
right to continue using a spreadsheet that he constructed for use in
recording membership information.

At the moment neither party has taken legal advice, hopefully it won't
come to that, and either he can be proved wrong or we'll just redesign
the spreadsheet.

(this is in the UK, England)

Thanks for any advice,
David

Roland Perry

unread,
Jun 19, 2013, 9:00:04 AM6/19/13
to
In message <3f23s85jqaq47inmk...@4ax.com>, at 11:50:02 on
Wed, 19 Jun 2013, Davidm <davidm_...@hotmail.com> remarked:
>Is it possible to get copyright on an Excel spreadsheet (the
>spreadsheet design itself, not the data in it), when that spreadsheet
>uses only standard functions, i.e. no macros, no VB code?

probably.

>The charity I'm involved in has an ex member who is disputing our
>right to continue using a spreadsheet that he constructed for use in
>recording membership information.

the question that might be better to ask is "assuming there is a
copyright, who owns it". It may not be the ex-member.
--
Roland Perry

newshound

unread,
Jun 19, 2013, 8:35:02 AM6/19/13
to
There's IP in the construction of formulae so I don't see why not. But
did it display a copyright notice? Also, if I were concerned over
retaining the IP of a spreadsheet I would certainly have hidden the
workings with password protection.

Peter Crosland

unread,
Jun 19, 2013, 8:40:01 AM6/19/13
to
On 19/06/2013 11:50, Davidm wrote:
> Is it possible to get copyright on an Excel spreadsheet (the
> spreadsheet design itself, not the data in it), when that spreadsheet
> uses only standard functions, i.e. no macros, no VB code?
>
> The charity I'm involved in has an ex member who is disputing our
> right to continue using a spreadsheet that he constructed for use in
> recording membership information.
>
> At the moment neither party has taken legal advice, hopefully it won't
> come to that, and either he can be proved wrong or we'll just redesign
> the spreadsheet.

Does the Charity own a legal copy of Excel and under what circumstances
was the design done?


--
Peter Crosland

Roland Perry

unread,
Jun 19, 2013, 10:00:02 AM6/19/13
to
In message <I-adna_nRbOeOFzM...@brightview.co.uk>, at
13:35:02 on Wed, 19 Jun 2013, newshound <news...@stevejqr.plus.com>
remarked:
>There's IP in the construction of formulae so I don't see why not. But
>did it display a copyright notice?

Not required in the UK - that's a USA-ism.
--
Roland Perry

R. Mark Clayton

unread,
Jun 19, 2013, 9:30:02 AM6/19/13
to

"Davidm" <davidm_...@hotmail.com> wrote in message
news:3f23s85jqaq47inmk...@4ax.com...
> Is it possible to get copyright on an Excel spreadsheet (the
> spreadsheet design itself, not the data in it), when that spreadsheet
> uses only standard functions, i.e. no macros, no VB code?
>
> The charity I'm involved in has an ex member who is disputing our
> right to continue using a spreadsheet that he constructed for use in
> recording membership information.

If he was paid then the copyright would [normaly] be his / her employer's

GB

unread,
Jun 19, 2013, 11:00:05 AM6/19/13
to
On 19/06/2013 14:30, R. Mark Clayton wrote:
> "Davidm" <davidm_...@hotmail.com> wrote in message
> news:3f23s85jqaq47inmk...@4ax.com...
>> Is it possible to get copyright on an Excel spreadsheet (the
>> spreadsheet design itself, not the data in it), when that spreadsheet
>> uses only standard functions, i.e. no macros, no VB code?
>>
>> The charity I'm involved in has an ex member who is disputing our
>> right to continue using a spreadsheet that he constructed for use in
>> recording membership information.
>
> If he was paid then the copyright would [normaly] be his / her employer's

Does it make any difference if he was employed on a voluntary basis?



newshound

unread,
Jun 19, 2013, 10:55:02 AM6/19/13
to
To my mind it is still a useful way of raising a flag. I do this on a
website I run for a charity, not to protect my IP but to give them a bit
of protection against the (unlikely) event of mis-use of text or images.

R. Mark Clayton

unread,
Jun 19, 2013, 11:40:02 AM6/19/13
to

"GB" <NOTso...@microsoft.com> wrote in message
news:51c1c69d$0$1098$5b6a...@news.zen.co.uk...
Yes if their is no consideration then he could have developed it himself and
grated you a license to use it. Without consideration there is no contact.


Message has been deleted

polygonum

unread,
Jun 19, 2013, 12:25:02 PM6/19/13
to
On 19/06/2013 17:10, Anthony R. Gold wrote:
> What bit of protection does your notice add that would be absent without it?

Protection against it being ripped off in the USA!

Am I right that this requires use of the © symbol and not (c)?

--
Rod

Nogood Boyo

unread,
Jun 19, 2013, 1:50:02 PM6/19/13
to
On Jun 19, 2:30 pm, "R. Mark Clayton" <nospamclay...@btinternet.com>
wrote:
> "Davidm" <davidm_uk-no...@hotmail.com> wrote in message
>
> news:3f23s85jqaq47inmk...@4ax.com...
>
> > Is it possible to get copyright on an Excel spreadsheet (the
> > spreadsheet design itself, not the data in it), when that spreadsheet
> > uses only standard functions, i.e. no macros, no VB code?
>
> > The charity I'm involved in has an ex member who is disputing our
> > right to continue using a spreadsheet that he constructed for use in
> > recording membership information.
>
> If he was paid then the copyright would [normaly] be his / her employer's
>
If the payment is for consultancy and the spreadsheet is devised and
made available as a convenient way of helping the client but is not a
condition of the appointment, could the copyright stay with the
consultant who devised it?

If so, what's something like that likely to be worth, if the
spreadsheet is pretty good (but not exceptionally clever), very
helpful and beyond the capability of the client to replicate it?

[rhetorical question] How could the consultant tell if the client
continued to use it after termination of the appointment? Could he, in
principle, ask for the return of all electronic copies, leaving only
hard copies for reference? Pretty difficult to achieve that in
practice, as there are probably backups all over the place...

Nogood Boyo
Message has been deleted

Chris R

unread,
Jun 19, 2013, 3:35:01 PM6/19/13
to

>
>
> "R. Mark Clayton" wrote in message
> news:LYWdnW9_mIpDLFzM...@bt.com...
>
>
> "Davidm" <davidm_...@hotmail.com> wrote in message
> news:3f23s85jqaq47inmk...@4ax.com...
> > Is it possible to get copyright on an Excel spreadsheet (the
> > spreadsheet design itself, not the data in it), when that spreadsheet
> > uses only standard functions, i.e. no macros, no VB code?
> >
> > The charity I'm involved in has an ex member who is disputing our
> > right to continue using a spreadsheet that he constructed for use in
> > recording membership information.
>
> If he was paid then the copyright would [normaly] be his / her employer's
>
If he was paid *and he was an employee* the copyright would [normaly] be his
/ her employer's.
--
Chris R

========legalstuff========
I post to be helpful but not claiming any expertise nor intending
anyone to rely on what I say. Nothing I post here will create a
professional relationship or duty of care. I do not provide legal
services to the public. My posts here refer only to English law except
where specified and are subject to the terms (including limitations of
liability) at http://www.clarityincorporatelaw.co.uk/legalstuff.html
======end legalstuff======


Neil Williams

unread,
Jun 19, 2013, 4:15:02 PM6/19/13
to
Roland Perry <rol...@perry.co.uk> wrote:

> the question that might be better to ask is "assuming there is a
> copyright, who owns it". It may not be the ex-member.

There is always one, even if not claimed through a statement. The only
question is who owns it.

Neil
--
Neil Williams in Milton Keynes, UK. Put first name before the at to reply.

Mark Goodge

unread,
Jun 19, 2013, 4:35:01 PM6/19/13
to
On Wed, 19 Jun 2013 11:50:02 +0100, Davidm put finger to keyboard and
typed:

>Is it possible to get copyright on an Excel spreadsheet (the
>spreadsheet design itself, not the data in it), when that spreadsheet
>uses only standard functions, i.e. no macros, no VB code?

You don't "get" copyright; it either exists or it doesn't. It may, of
course, require the intervention of a court to decide whether it does or
does not exist, but the court isn't creating or granting the copyright,
merely recognising it.

Anyway, and that aside, yes, Excel is a sufficiently complex programming
system for works created using it to be subject to copyright. The fact that
it uses nothing other that standard functions is irrelevant; I could just
as easily create copyright work using only the standard functions of
Javascript, Ruby or PHP.

However, the work would need to be of sufficient complexity to be original;
if someone else with the same skills, given the same task with the same
data, would be likely to come up with the same solution then it's unlikely
to pass that particular test.

There's also the question, as others have said, about who owns the
copyright. If he was a paid employee at the time he created it then his
employer will normally own it, not him.

>The charity I'm involved in has an ex member who is disputing our
>right to continue using a spreadsheet that he constructed for use in
>recording membership information.
>
>At the moment neither party has taken legal advice, hopefully it won't
>come to that, and either he can be proved wrong or we'll just redesign
>the spreadsheet.

If it was me then I'd just carry on using it[1], and leave the onus on him
to take action if he cares that much and his own legal advice is that it's
justifiable. I certainly wouldn't spend money on getting legal advice
myself unless and until I got a letter from his solicitor. In the meantime,
of course, it wouldn't do any harm to redesign it anyway. It's generally
not a good idea to be reliant on software created by an ex-employee or
ex-volunteer if you can avoid it, not least because you need to have
someone current you can turn to if it goes wrong or you need to improve it.

[1] Well, actually, if it was me then I'd find something better for the job
than Excel. But that's a different matter.

Mark
--
Please take a short survey on salary perceptions: http://meyu.eu/am
My blog: http://mark.goodge.co.uk

Mark Goodge

unread,
Jun 19, 2013, 5:00:03 PM6/19/13
to
On Wed, 19 Jun 2013 21:15:02 +0100, Neil Williams put finger to keyboard
and typed:

>Roland Perry <rol...@perry.co.uk> wrote:
>
>> the question that might be better to ask is "assuming there is a
>> copyright, who owns it". It may not be the ex-member.
>
>There is always one, even if not claimed through a statement. The only
>question is who owns it.

That's not necessarily true. Some things are de minimus as far as copyright
law is concerned. An Excel spreadsheet may fall in to that category; it
would depend entirely on what it actually consists of.

Tim Jackson

unread,
Jun 19, 2013, 5:25:02 PM6/19/13
to
On Wed, 19 Jun 2013 20:35:01 +0100, Chris R wrote...
> >
> > "R. Mark Clayton" wrote in message
> > news:LYWdnW9_mIpDLFzM...@bt.com...
> >
> > If he was paid then the copyright would [normaly] be his / her employer's
> >
> If he was paid *and he was an employee* the copyright would [normaly] be his
> / her employer's.

The moral being that if a consultant is commissioned to do the work
(rather than an employee), then it is in everyone's interest to spell
out in the contract who is to own the copyright. The default position
otherwise is that the consultant owns it.

However, it is then likely that a court would imply conditions into the
contract to give the commissioning party rights to use the work. But
only as far as necessary to give effect to what they would both have
contemplated at the time. Robin Ray v. Classic FM
http://www.bailii.org/ew/cases/EWHC/Patents/1998/333.html

--
Tim Jackson
ne...@timjackson.invalid
(Change '.invalid' to '.plus.com' to reply direct)

Tim Jackson

unread,
Jun 19, 2013, 5:25:09 PM6/19/13
to
On Wed, 19 Jun 2013 17:10:05 +0100, Anthony R. Gold wrote...

[copyright notice]

> What bit of protection does your notice add that would be absent
> without it?

It may help when you come to claim damages. The infringer would not be
able to escape damages by claiming that he had no reason to believe that
copyright subsisted in the work. See Copyright etc Act, section 97(1).

Having said that, I think that even if there is no copyright notice, an
infringer might often still find it difficult to convince a court of
this. It obviously depends on the particular facts of the case, though.

Mark Goodge

unread,
Jun 19, 2013, 5:35:02 PM6/19/13
to
On Wed, 19 Jun 2013 22:25:09 +0100, Tim Jackson put finger to keyboard and
typed:

>On Wed, 19 Jun 2013 17:10:05 +0100, Anthony R. Gold wrote...
>
>[copyright notice]
>
>> What bit of protection does your notice add that would be absent
>> without it?
>
>It may help when you come to claim damages. The infringer would not be
>able to escape damages by claiming that he had no reason to believe that
>copyright subsisted in the work. See Copyright etc Act, section 97(1).

I suspect, though, that this defence would really only work if the
infringer believed, albeit wrongly, that the work was old enough for
copyright to have expired. Mere ignorance of the fact that copyright is
automatic, and hence does not need to be asserted, would not suffice - as
many people who think it's OK to grab an image from the Internet and use it
on their own website have discovered, to their cost.

Tim Jackson

unread,
Jun 19, 2013, 5:45:02 PM6/19/13
to
On Wed, 19 Jun 2013 22:35:02 +0100, Mark Goodge wrote...
>
> On Wed, 19 Jun 2013 22:25:09 +0100, Tim Jackson put finger to keyboard and
> typed:
> >[copyright notice]
> >
> >It may help when you come to claim damages. The infringer would not be
> >able to escape damages by claiming that he had no reason to believe that
> >copyright subsisted in the work. See Copyright etc Act, section 97(1).
>
> I suspect, though, that this defence would really only work if the
> infringer believed, albeit wrongly, that the work was old enough for
> copyright to have expired. Mere ignorance of the fact that copyright is
> automatic, and hence does not need to be asserted, would not suffice - as
> many people who think it's OK to grab an image from the Internet and use it
> on their own website have discovered, to their cost.

Yes, that's why I said that an infringer might often still find it
difficult to convince a court.

Percy Picacity

unread,
Jun 19, 2013, 5:55:02 PM6/19/13
to
On 2013-06-19 21:35:02 +0000, Mark Goodge said:

> On Wed, 19 Jun 2013 22:25:09 +0100, Tim Jackson put finger to keyboard and
> typed:
>
>> On Wed, 19 Jun 2013 17:10:05 +0100, Anthony R. Gold wrote...
>>
>> [copyright notice]
>>
>>> What bit of protection does your notice add that would be absent
>>> without it?
>>
>> It may help when you come to claim damages. The infringer would not be
>> able to escape damages by claiming that he had no reason to believe that
>> copyright subsisted in the work. See Copyright etc Act, section 97(1).
>
> I suspect, though, that this defence would really only work if the
> infringer believed, albeit wrongly, that the work was old enough for
> copyright to have expired. Mere ignorance of the fact that copyright is
> automatic, and hence does not need to be asserted, would not suffice - as
> many people who think it's OK to grab an image from the Internet and use it
> on their own website have discovered, to their cost.
>
> Mark

A relevant alternative might be a work so simple and obvious (such as a
spreadsheet with the obvious columns, and the obvious arithmetic
applied) as to lead the defendant not to suspect that a copyright could
subsist in it.

--

Percy Picacity

Iain Archer

unread,
Jun 19, 2013, 6:00:06 PM6/19/13
to
Tim Jackson <ne...@timjackson.invalid> wrote on Wed, 19 Jun 2013 at
22:25:02:
>On Wed, 19 Jun 2013 20:35:01 +0100, Chris R wrote...
>> >
>> > "R. Mark Clayton" wrote in message
>> > news:LYWdnW9_mIpDLFzM...@bt.com...
>> >
>> > If he was paid then the copyright would [normaly] be his / her employer's
>> >
>> If he was paid *and he was an employee* the copyright would [normaly] be his
>> / her employer's.
>
>The moral being that if a consultant is commissioned to do the work
>(rather than an employee), then it is in everyone's interest to spell
>out in the contract who is to own the copyright. The default position
>otherwise is that the consultant owns it.
>
And if, as is possible, there was no contract? One possible scenario: a
member generously contributes expertise freely for the benefit of the
charity, then relationships sour. Could such a provison of software
then be deemed, in the absence of any evidence to the contrary, to be
anything other than the assignation of at least a permanent licence?
--
Iain Archer

Tim Jackson

unread,
Jun 19, 2013, 7:55:02 PM6/19/13
to
On Wed, 19 Jun 2013 23:00:06 +0100, Iain Archer wrote...
>
> Tim Jackson <ne...@timjackson.invalid> wrote on Wed, 19 Jun 2013 at
> 22:25:02:
> >
> >The moral being that if a consultant is commissioned to do the work
> >(rather than an employee), then it is in everyone's interest to spell
> >out in the contract who is to own the copyright. The default position
> >otherwise is that the consultant owns it.
> >
> And if, as is possible, there was no contract? One possible scenario: a
> member generously contributes expertise freely for the benefit of the
> charity, then relationships sour. Could such a provison of software
> then be deemed, in the absence of any evidence to the contrary, to be
> anything other than the assignation of at least a permanent licence?

It's difficult for a court to imply terms into the contract when there
is no contract.

However, I think a court could still say that the charity had an implied
licence to continue to use the software free of charge, because of the
member's conduct when he gave it to them. And/or that the member has
acquiesced in their use of it, so can't now sue them for infringement.

Similarly, if I write an article or take a photo in which I own the
copyright, and I publish it with a notice saying "anyone may copy this
free of charge", then I don't think a court would subsequently let me
sue someone for copying it.

Or when I post this message, I obviously intend that news servers around
the world will make their own copies and pass them on to their peers.
So a court wouldn't let me sue them for doing that.

Mark Goodge

unread,
Jun 20, 2013, 2:55:02 AM6/20/13
to
On Thu, 20 Jun 2013 00:55:02 +0100, Tim Jackson put finger to keyboard and
typed:

>On Wed, 19 Jun 2013 23:00:06 +0100, Iain Archer wrote...
>>
>> Tim Jackson <ne...@timjackson.invalid> wrote on Wed, 19 Jun 2013 at
>> 22:25:02:
>> >
>> >The moral being that if a consultant is commissioned to do the work
>> >(rather than an employee), then it is in everyone's interest to spell
>> >out in the contract who is to own the copyright. The default position
>> >otherwise is that the consultant owns it.
>> >
>> And if, as is possible, there was no contract? One possible scenario: a
>> member generously contributes expertise freely for the benefit of the
>> charity, then relationships sour. Could such a provison of software
>> then be deemed, in the absence of any evidence to the contrary, to be
>> anything other than the assignation of at least a permanent licence?
>
>It's difficult for a court to imply terms into the contract when there
>is no contract.
>
>However, I think a court could still say that the charity had an implied
>licence to continue to use the software free of charge, because of the
>member's conduct when he gave it to them. And/or that the member has
>acquiesced in their use of it, so can't now sue them for infringement.

That's what I would expect, too. But do you happen to know if there's any
case law on it?

It is, after all, an extremely common situation for a volunteer, with no
contract, to create copyright works for the use of a charity or other
voluntrary group. For example, a member of a youth club, who happens to be
into photography, takes a load of photos of the club and the club then uses
them on its website and in printed publicity. Or a member of a fishing club
designs a website for the club. And, given that charities and voluntary
groups are notoriously likely to have fallings-out with ex-members, cases
where an ex-member starts asserting their intellectual property rights over
material they have previously allowed the organisation to use can hardly be
uncommon either. So I'd have thought that at least one of them, somewhere,
would have actually gone to court and resulted in a reported decision, even
if not a precedent-setting one.

>Similarly, if I write an article or take a photo in which I own the
>copyright, and I publish it with a notice saying "anyone may copy this
>free of charge", then I don't think a court would subsequently let me
>sue someone for copying it.
>
>Or when I post this message, I obviously intend that news servers around
>the world will make their own copies and pass them on to their peers.
>So a court wouldn't let me sue them for doing that.

I'd have thought so, too. But, again, is there any case law?

Roland Perry

unread,
Jun 20, 2013, 3:10:02 AM6/20/13
to
In message <6lpuon....@news.alt.net>, at 22:55:02 on Wed, 19 Jun
2013, Percy Picacity <k...@under.the.invalid> remarked:
>A relevant alternative might be a work so simple and obvious (such as a
>spreadsheet with the obvious columns, and the obvious arithmetic
>applied) as to lead the defendant not to suspect that a copyright could
>subsist in it.

Is the UK a country where copyright can only exist in works with a
certain degree of merit? Or is any old rubbish copyright. (I suspect the
latter).
--
Roland Perry

Roland Perry

unread,
Jun 20, 2013, 3:10:09 AM6/20/13
to
In message <6o44s814lv1bsgtvd...@news.markshouse.net>, at
21:35:01 on Wed, 19 Jun 2013, Mark Goodge
<use...@listmail.good-stuff.co.uk> remarked:
>However, the work would need to be of sufficient complexity to be original;
>if someone else with the same skills, given the same task with the same
>data, would be likely to come up with the same solution then it's unlikely
>to pass that particular test.

I don't follow that. If a work is sufficiently simple it might not be
unique (because it's accidentally recreating an earlier work).

But an Excel spreadsheet would have to be extremely simple to qualify
for that. Remember that the column titles and any comments are just as
much copyright as the formulae.

And of course, as soon as it has any data in it, it's a derivative work
with its own copyright status.
--
Roland Perry

polygonum

unread,
Jun 20, 2013, 3:10:02 AM6/20/13
to
On 20/06/2013 00:55, Tim Jackson wrote:
> Or when I post this message, I obviously intend that news servers around
> the world will make their own copies and pass them on to their peers.
> So a court wouldn't let me sue them for doing that.

The subject of leeching web-sites such as diy-banter has cropped up
regularly in other places.

We may be content to allow news servers to propagate our messages. But
can our implied permission be restricted to them so that leech sites, or
other use is still protected by our copyrights? For example, if I were
to scrape some of the more interesting threads/messages from here and
publish a real book?

--
Rod

Roland Perry

unread,
Jun 20, 2013, 4:30:02 AM6/20/13
to
In message <b2fo3p...@mid.individual.net>, at 08:10:02 on Thu, 20
Jun 2013, polygonum <rmoud...@vrod.co.uk> remarked:
>> Or when I post this message, I obviously intend that news servers around
>> the world will make their own copies and pass them on to their peers.
>> So a court wouldn't let me sue them for doing that.
>
>The subject of leeching web-sites such as diy-banter has cropped up
>regularly in other places.
>
>We may be content to allow news servers to propagate our messages. But
>can our implied permission be restricted to them so that leech sites,
>or other use is still protected by our copyrights?

The biggest leech site is of course Google Groups.

What might and might not be allowed could depend on issues like "format
shifting" (more often discussed in the context of loading a CD onto an
iPod). But I think it's legal now (or in the process of being made
legal), so we could have a hard time preventing electronic postings
which are clearly intended for mass circulation from appearing in print.
--
Roland Perry

Mark

unread,
Jun 20, 2013, 4:35:02 AM6/20/13
to
On Thu, 20 Jun 2013 08:10:09 +0100, Roland Perry <rol...@perry.co.uk>
wrote:

>In message <6o44s814lv1bsgtvd...@news.markshouse.net>, at
>21:35:01 on Wed, 19 Jun 2013, Mark Goodge
><use...@listmail.good-stuff.co.uk> remarked:
>>However, the work would need to be of sufficient complexity to be original;
>>if someone else with the same skills, given the same task with the same
>>data, would be likely to come up with the same solution then it's unlikely
>>to pass that particular test.
>
>I don't follow that. If a work is sufficiently simple it might not be
>unique (because it's accidentally recreating an earlier work).
>
>But an Excel spreadsheet would have to be extremely simple to qualify
>for that. Remember that the column titles and any comments are just as
>much copyright as the formulae.

Since the spreadsheet here is a membership list then I would think
it's highly likely that someone else could come up with an exact
duplicate of the column titles too: Name, Address, Phone, etc....

>And of course, as soon as it has any data in it, it's a derivative work
>with its own copyright status.

And as Mark G said, they'd probably be better with a database to store
membership information.
--
(\__/) M.
(='.'=) If a man stands in a forest and no woman is around
(")_(") is he still wrong?

Nick Odell

unread,
Jun 20, 2013, 5:00:13 AM6/20/13
to
On Thu, 20 Jun 2013 08:10:02 +0100, Roland Perry <rol...@perry.co.uk>
wrote:
I take the implication behind "works" to be something intended for
publication but surely UK copyright law means that a letter or a
shopping list that I might write has just as much protection, should I
choose to enforce it, as a manuscript of a novel or a music score?

Nick
Message has been deleted

Davidm

unread,
Jun 20, 2013, 6:40:02 AM6/20/13
to
On Wed, 19 Jun 2013 13:40:01 +0100, Peter Crosland <g6...@yahoo.co.uk>
wrote:

>On 19/06/2013 11:50, Davidm wrote:
>> Is it possible to get copyright on an Excel spreadsheet (the
>> spreadsheet design itself, not the data in it), when that spreadsheet
>> uses only standard functions, i.e. no macros, no VB code?
>>
>> The charity I'm involved in has an ex member who is disputing our
>> right to continue using a spreadsheet that he constructed for use in
>> recording membership information.
>>
>> At the moment neither party has taken legal advice, hopefully it won't
>> come to that, and either he can be proved wrong or we'll just redesign
>> the spreadsheet.
>
>Does the Charity own a legal copy of Excel and under what circumstances
>was the design done?
Yes the charity does own a legal copy of Excel, as do I (I'm now
responsible for support of this spreadsheet). The design was done by a
member, who also had a legal copy of Excel, and the design was done
specifically for our charity, but at the members iniative and unpaid
and with no contract (i.e. they were not employed to do it).
David

Davidm

unread,
Jun 20, 2013, 7:00:05 AM6/20/13
to
On Wed, 19 Jun 2013 11:50:02 +0100, Davidm
<davidm_...@hotmail.com> wrote:

>Is it possible to get copyright on an Excel spreadsheet (the
>spreadsheet design itself, not the data in it), when that spreadsheet
>uses only standard functions, i.e. no macros, no VB code?
>
>The charity I'm involved in has an ex member who is disputing our
>right to continue using a spreadsheet that he constructed for use in
>recording membership information.
>
>At the moment neither party has taken legal advice, hopefully it won't
>come to that, and either he can be proved wrong or we'll just redesign
>the spreadsheet.
>
>(this is in the UK, England)
>
>Thanks for any advice,
>David
In reply to a number of questions raised above:

The design was done by a member of the charity organisation and it was
done specifically for our charity, but at that members iniative,
unpaid and with no contract (i.e. they were not employed to do it).
There are (and never were) any copyright indications built into the
spreadsheet, or any formal notification that the designer expected
copyright ownership, or was granted it.

They have subsequently left the charity following a soured
relationship, joined a similar new one, and that person is disputing
our right to continue using the spreadsheet.

In the meantime I have taken over support for the spreadsheet and have
made a few enhancements and changes to it, though not substantial
changes to the design.

In my view the spreadsheet is not complex, but that's subjective of
course. Aside from simple arithmetic functions and conditional
formating it's only using some straightforward VLOOKUP functions to
display members names etc. when their membership number is entered
(it's just a registration system for recording attendance at
meetings).

We've avoided using a database because of the ongoing support
implications (many more members are familiar with spreadsheets than
databases).

David

Martin Bonner

unread,
Jun 20, 2013, 8:25:01 AM6/20/13
to
On Wednesday, June 19, 2013 5:25:02 PM UTC+1, polygonum wrote:
> On 19/06/2013 17:10, Anthony R. Gold wrote:
>
> > What bit of protection does your notice add that would be absent without it?
>
> Protection against it being ripped off in the USA!

The US Copyright office says (http://www.copyright.gov/circs/circ03.pdf)
that hasn't been true for over two decades (since March 1, 1989).

Furthermore, there are certain foreign (not US) works that get their
copyright back even if they didn't have the requisite notice prior to
that date.

You really don't need it!

> Am I right that this requires use of the © symbol and not (c)?

Somewhat to my surprise, I find that it did. The same PDF says it had to
be ©, the word "Copyright", or the abbreviation "Copr."

John Briggs

unread,
Jun 20, 2013, 8:30:02 AM6/20/13
to
No - copyright is an *economic* right. It is only worth enforcing when
the item has an economic value (either positive or negative) - whether
to you or the person seeking to publish it. (Of course, a newspaper
editor would be hard pressed to justify claiming that something has no
value if they are publishing it in order to sell their newspaper.)
--
John Briggs
Message has been deleted

John Briggs

unread,
Jun 20, 2013, 9:05:09 AM6/20/13
to
On 20/06/2013 13:45, August West wrote:
> The entity calling itself John Briggs wrote:
>>
>> No - copyright is an *economic* right.
>
> Practically true, legally false. There's also the related, inalenable,
> moral rights (Bere Convention A6bis, and CDPA 1988 ss 77 & 80), but they
> have no great relevance to the instant case.
>
>> It is only worth enforcing when the item has an economic value
>
> Being worth enforcing is quite disticnt form existing.

Courts (and judges in particular) get quite annoyed by cases where no
economic value (to anyone) is involved.
--
John Briggs

polygonum

unread,
Jun 20, 2013, 8:35:02 AM6/20/13
to
Thank you - I am put right. Had forgotten the alternative of the word in
full, and never knew about "Copr.".

--
Rod
Message has been deleted

Norman Wells

unread,
Jun 20, 2013, 9:25:05 AM6/20/13
to
Davidm wrote:

> Is it possible to get copyright on an Excel spreadsheet (the
> spreadsheet design itself, not the data in it), when that spreadsheet
> uses only standard functions, i.e. no macros, no VB code?

Almost certainly not. To attract copyright protection it would have to
qualify as a literary work which, according to Secftion 3(1) of the
Copyright Designs and Patents Act 1988 includes 'a computer program'.
It depends, I would have thought, on how much computing is actually done
on the data in the spreadsheet as to whether it is substantial enough
for what he has done to be called 'a computer program'.

> The charity I'm involved in has an ex member who is disputing our
> right to continue using a spreadsheet that he constructed for use in
> recording membership information.

Since he constructed it for that use, then, even if there is no written
agreement in place, there is an implied licence for the charity to use
it for the purpose it was intended. In the absence of any indication to
the contrary, I would say that such a licence is not time limited in any
way.

Moreover, since the data seems to consist just of membership
information, I cannot see that there is anything substantial to compute
from it, and if that is the case what he has provided does not amount to
a computer program, so there are no copyright issues anyway.

Frank Erskine

unread,
Jun 20, 2013, 9:50:02 AM6/20/13
to
If the spreadsheet was done voluntarily for "your" Charity the
(ex)-member presumably created it without thought of recompense, so
effectively "donated" it to the Charity. Unless he/she specifically
indicated at the time that his/her work was personal copyright, the
fact that he/she brought it into use implies that its use belongs to
the Charity.

--
Frank Erskine

polygonum

unread,
Jun 20, 2013, 10:40:02 AM6/20/13
to
On 20/06/2013 14:50, Frank Erskine wrote:
> If the spreadsheet was done voluntarily for "your" Charity the
> (ex)-member presumably created it without thought of recompense, so
> effectively "donated" it to the Charity. Unless he/she specifically
> indicated at the time that his/her work was personal copyright, the
> fact that he/she brought it into use implies that its use belongs to
> the Charity.

In a broadly similar situation, I have expressly put my own copyright on
some spreadsheets I have effectively made available to a charity. They
and anyone else are entirely welcome to use them as they are and may do
so forever. Or, indeed, they may use them as a start point towards
something else. However I do not wish others to exploit them for
economic advantage.

I felt clarity was required.

--
Rod
Message has been deleted

Mike Bristow

unread,
Jun 20, 2013, 12:20:02 PM6/20/13
to
In article <87ppvg2...@news2.kororaa.com>,
August West <aug...@kororaa.com> wrote:
> To (formally) achieve what you wish you need to
> provide the copyright work under some form of permisive licence, such as
> the well-known FSF "copyleft" licnece, that allow such things. (The BSD
> licnece does sonething similar but allows commercial exploitation).

They both allow commercial exploitation, as it happens.

--
Mike Bristow mi...@urgle.com
Message has been deleted

Mark Goodge

unread,
Jun 20, 2013, 12:45:05 PM6/20/13
to
On Thu, 20 Jun 2013 08:10:09 +0100, Roland Perry put finger to keyboard and
typed:

>In message <6o44s814lv1bsgtvd...@news.markshouse.net>, at
>21:35:01 on Wed, 19 Jun 2013, Mark Goodge
><use...@listmail.good-stuff.co.uk> remarked:
>>However, the work would need to be of sufficient complexity to be original;
>>if someone else with the same skills, given the same task with the same
>>data, would be likely to come up with the same solution then it's unlikely
>>to pass that particular test.
>
>I don't follow that. If a work is sufficiently simple it might not be
>unique (because it's accidentally recreating an earlier work).
>
>But an Excel spreadsheet would have to be extremely simple to qualify
>for that. Remember that the column titles and any comments are just as
>much copyright as the formulae.

It's a question of originality. The author would need to show, if
necessary, that he had created a work which was more than merely the
inevitable (or even probable) outcome of implementing the specification.

>And of course, as soon as it has any data in it, it's a derivative work
>with its own copyright status.

Yes, but a derivative work is an additional work with its own copyright. It
doesn't affect the rights in the original source.

polygonum

unread,
Jun 20, 2013, 12:20:09 PM6/20/13
to
On 20/06/2013 17:05, August West wrote:
> You hven't achieved clarity, then. The default situation in law is that,
> without your expicit permision, all rights are reserved, and "anyone
> else" cannot exploit or use your copyright works, nor may they make
> derivitive works. To (formally) achieve what you wish you need to
> provide the copyright work under some form of permisive licence, such as
> the well-known FSF "copyleft" licnece, that allow such things. (The BSD
> licnece does sonething similar but allows commercial exploitation).
>
Clarity is provided, I feel, elsewhere than within the document.

--
Rod

Mark Goodge

unread,
Jun 20, 2013, 12:50:02 PM6/20/13
to
On Thu, 20 Jun 2013 14:25:05 +0100, Norman Wells put finger to keyboard and
typed:

>Davidm wrote:
>
>> Is it possible to get copyright on an Excel spreadsheet (the
>> spreadsheet design itself, not the data in it), when that spreadsheet
>> uses only standard functions, i.e. no macros, no VB code?
>
>Almost certainly not. To attract copyright protection it would have to
>qualify as a literary work which, according to Secftion 3(1) of the
>Copyright Designs and Patents Act 1988 includes 'a computer program'.
>It depends, I would have thought, on how much computing is actually done
>on the data in the spreadsheet as to whether it is substantial enough
>for what he has done to be called 'a computer program'.

Excel is far more than a spreadsheet (although manipulating spreadsheets is
what it is most commonly used for). It is certainly a complex enough
programming environment for works created with it to be subject to
copyright in their own right, independently of any data manipulated by
them.
Message has been deleted
Message has been deleted

Iain Archer

unread,
Jun 20, 2013, 1:50:02 PM6/20/13
to
August West <aug...@kororaa.com> wrote on Thu, 20 Jun 2013 at 18:25:02:
>
>The entity calling itself Mark Goodge wrote:
>>
>> Excel is far more than a spreadsheet (although manipulating spreadsheets is
>> what it is most commonly used for). It is certainly a complex enough
>> programming environment for works created with it to be subject to
>> copyright in their own right, independently of any data manipulated by
>> them.
>
>Although, as the "programing" of Excel is achieved by input to the
>program itself, rather being created than as a seperate textual
>representation (as a traditional computer program held to be by CDPA
>s.3(1)(b)), can it, as program data, really be said to be analogous to a
>written literary work? I suspect it can, but without supporting
>authority. Perhaps it can be argued to be a database, unser CDPA
>s3(1)(d)?
>
My Excel 97 incorporates a Visual Basic editor and interpreter that
enable the writing and use of modules containing user-defined functions
and procedures; which helps greatly with the fiddly bits.
--
Iain

Francis Davey

unread,
Jun 20, 2013, 4:55:02 PM6/20/13
to
Le jeudi 20 juin 2013 10:20:05 UTC+1, August West a écrit :
>
> A shopping list might not attract copyright, as a mere assemblege of
>
> data (CDPA 1988 s.3(A)), where the phrase "one intelectual creation" is
>
> used. However, a letter would, as "oroginal" (CDPA 1988 ss 5A(2) 5B(5)
>
> 8(2)).
>

Just a random remark - since I hold myself out as a copyright expert I guess I ought to try to say something, but I'm also not too well.

There's an as yet not properly addressed question about the extent to which "originality" in so far as it is different from the test of "own intellectual creation" remains the correct threshold in UK law, particularly for anything other than a photograph (for which see the odd exclusion in the Term Directive - but that isn't important right now).

The CJEU in Infopaq and what follows seem to be adopting an approach that assumes the subsistence of copyright has a uniform interpretation across the EU. Therefore, from an EU perspective, "own intellectual creation" is the threshold for all forms of copyright covered by Infosoc, the database directive or the software directive. Indeed in Softwara they seem to be treating that as a sufficient rather than simply a necessary condition.

Anyway, UK courts seem to be approaching the "substantial part" test for infringement by looking at whether the "own intellectual creation" of the author is taken (eg by following the CJEU's approach in Panier). Since infringement is the mirror of subsistence, what appears to be happening is that, in practice, the courts are treating "own intellectual creation" as the true test and leaving behind the originality test of the statute.

Some judges have tried to say that originality was own intellectual creation all along. I am fairly sure they are wrong about that.

Now you might say, well the 1988 Act is a statute. A mere directive that does not expressly overrule it can't change its meaning. What that would mean is that law imported via the European Communities Act would follow the directive, but there'd still be a "UK" version of copyright unaltered by EU law (and not recognised by it) so that a work might qualify for this old-style status but not be subject to EU copyright.

That's more complex than it looks. Eg it would mean that the communication to the public right would not apply to it. That right arises out of Infosoc via the CRR Regulations which must import the definitions in the Infosoc Directive regardless of the fact that the UK government failed to change the wording of the 1988 Act.

In the case of a spreadsheet there are, as always, many possible copyrights that might exist there. If all that is on the spreadsheet is a table of information then it might be a literary work (as a table), a database (if it meets the statutory definition of one) or not. The "computer program" question is unlikely to be relevant unless the spreadsheet has formulae embedded in it, in which case it would qualify as a computer program (and therefore a literary work).

In my view, the threshold test of *all* of these (for copyright) is "own intellectual creation" at least since Infosoc, but it is not 100% clear.

Francis
Message has been deleted

D.M. Procida

unread,
Jun 20, 2013, 7:35:02 PM6/20/13
to
Davidm <davidm_...@hotmail.com> wrote:

> Is it possible to get copyright on an Excel spreadsheet (the
> spreadsheet design itself, not the data in it), when that spreadsheet
> uses only standard functions, i.e. no macros, no VB code?
>
> The charity I'm involved in has an ex member who is disputing our
> right to continue using a spreadsheet that he constructed for use in
> recording membership information.
>
> At the moment neither party has taken legal advice, hopefully it won't
> come to that, and either he can be proved wrong or we'll just redesign
> the spreadsheet.

I don't see why copyright would not inhere in a spreadsheet the way it
does in any other work.

Whether that would prevent its continued use, I am not sure.

Daniele

Tim Jackson

unread,
Jun 20, 2013, 8:00:05 PM6/20/13
to
On Thu, 20 Jun 2013 18:25:02 +0100, August West wrote...

> It also raise the question of the copyright status of the generated
> ouput of a copyright program... Wolfram Research caused a furore a few
> year ago by making such a claim! I'm pretty sure the claim doesn't stand
> up, but, again, I know of no authority to support that belief

The Copyright etc Act clearly allows for the possibility that the
generated output of a computer program could be a work that has
copyright. Section 9(3) says that the author of a computer-generated
work shall be taken to be the person by whom the arrangements necessary
for its creation were undertaken.

--
Tim Jackson
ne...@timjackson.invalid
(Change '.invalid' to '.plus.com' to reply direct)
Message has been deleted
Message has been deleted

Roland Perry

unread,
Jun 21, 2013, 3:45:01 AM6/21/13
to
In message <3ff6aac2-d2ce-471b...@googlegroups.com>, at
21:55:02 on Thu, 20 Jun 2013, Francis Davey <fjm...@gmail.com> remarked:
>The "computer program" question is unlikely to be relevant unless the
>spreadsheet has formulae embedded in it

Almost all do, however.

And the OP mentioned that this one had "simple arithmetic functions" in
it.
--
Roland Perry

polygonum

unread,
Jun 21, 2013, 4:05:02 AM6/21/13
to
In the spreadsheets I have created, it is text, information and layout I
care about. The formulas I use are trivial and, given the other
information, could easily be implemented by anyone with half a clue.
Indeed, the text expressly identifies the mathematical operations performed.

--
Rod

Norman Wells

unread,
Jun 21, 2013, 4:20:04 AM6/21/13
to
polygonum wrote:
> On 20/06/2013 00:55, Tim Jackson wrote:
>> Or when I post this message, I obviously intend that news servers
>> around the world will make their own copies and pass them on to
>> their peers. So a court wouldn't let me sue them for doing that.
>
> The subject of leeching web-sites such as diy-banter has cropped up
> regularly in other places.
>
> We may be content to allow news servers to propagate our messages. But
> can our implied permission be restricted to them so that leech sites,
> or other use is still protected by our copyrights? For example, if I
> were to scrape some of the more interesting threads/messages from
> here and publish a real book?

Whenever we post to a newsgroup, we give an implied licence for our
messages to be reproduced for the purposes of continuing discussion
within the newsgroup, which could not function as such unless we did.
There is no such implied licence given for any other purpose.
Publication of a book would therefore be copyright infringement.

Chris R

unread,
Jun 21, 2013, 4:25:02 AM6/21/13
to

>
>
> "Francis Davey" wrote in message
> news:3ff6aac2-d2ce-471b...@googlegroups.com...
>
> Le jeudi 20 juin 2013 10:20:05 UTC+1, August West a �crit :
>
> Just a random remark - since I hold myself out as a copyright expert I
> guess I ought to try to say something, but I'm also not too well.
>
Sorry to hear that Francis, get well soon.

(c) 2013 Chris R


Norman Wells

unread,
Jun 21, 2013, 4:30:02 AM6/21/13
to
Anthony R. Gold wrote:
> On Thu, 20 Jun 2013 14:25:05 +0100, "Norman Wells" <h...@unseen.ac.am>
> wrote:
>
>> Since he constructed it for that use, then, even if there is no
>> written agreement in place, there is an implied licence for the
>> charity to use it for the purpose it was intended. In the absence
>> of any indication to the contrary, I would say that such a licence
>> is not time limited in any way.
>
> That sounds backwards. Any permission or licence would, absent some
> agreement to the contrary, be terminable by the granter at his will.

I doubt if any court would uphold that. It would mean that the charity
could be held to ransom on a whim at any time, which would be
inequitable.

>> Moreover, since the data seems to consist just of membership
>> information, I cannot see that there is anything substantial to
>> compute from it, and if that is the case what he has provided does
>> not amount to a computer program, so there are no copyright issues
>> anyway.
>
> A computer program need not obviously perform calculations. A program
> might only perform the formatting of screen displays and printed
> reports and still qualify as being a computer program.

To qualify for copyright protection it still has to be 'original' and
not de minimis. If it's all trite and commonplace stuff, I doubt if it
qualifies. But it depends on what it actually does of course, as I
said.

Francis Davey

unread,
Jun 21, 2013, 4:40:03 AM6/21/13
to
Le vendredi 21 juin 2013 08:45:01 UTC+1, Roland Perry a écrit :
>
>
> And the OP mentioned that this one had "simple arithmetic functions" in
>
> it.
>

OK. I missed that. Someone mentioned address lists and that is what I was responding to.

There's nothing to stop a work being simultaneously in several categories. Eg (on authority) a circuit diagram is both an artistic and a literary work (artistic: because it is a picture, literary: because it is written in the language of electronics). Obviously such a hybrid work might be infringed differently as a literary and as an artistic work.

So a spreadsheet-with-formula sufficient to make it a computer program would probably be a table (or database) *and* a computer program and so potentially qualify for copyright protection under all three different categories (covered by three different EU directives: Infosoc, database directive and software directive respectively).

Here I am talking about the .xls file. When run using excel it produces a computer generated image on the screen - whether that is a work is a tricky question. It lacks the fixation you would normally require of a work in English law but then softwara accepted that there could be copyright in the user interface of a computer program. Printed out would fix that of course.

Copyright in the .xls file will belong to its author unless the author created the work in the course of employment, when the first owner will be the employer. Works produced under contract (or by volunteers) won't transfer copyright.

There might be an implied agreement to convey the copyright in certain circumstances, but that might only create an equitable right in the intended transferee. You can't transfer copyright without a contract in writing signed by the transferor. So whether an implied term argument works depends crucially on the circumstances.

There's no problem with compilation for computer generated works. Sure, the object code compiled from source is a computer generated work and the author of the work will be the person who ran the compiler but, in general, they won't have any copyright in the object code because their won't be any of their "own intellectual creation" in the work. To obtain copyright in the object code they would have had to use the formative freedom available to them.

So (for example) there *might* be circumstances where really creative use of makefiles and GNU configure might be sufficient for there to be compiler's copyright in the object code.

But this is hardly surprising. The copyright owners in the source will also have a copyright in the object code so they can effectively control what is done with it. The person running the compiler will have needed the owner of the copyright in the source's permission to do what they did.

Francis

Francis Davey

unread,
Jun 21, 2013, 4:45:02 AM6/21/13
to
Le vendredi 21 juin 2013 09:25:02 UTC+1, Chris R a écrit :
>
> Sorry to hear that Francis, get well soon.
>
>

Thanks. Explains I hope the rather garbled posts I have been making.

Francis

GB

unread,
Jun 21, 2013, 6:55:02 AM6/21/13
to
On 19/06/2013 16:40, R. Mark Clayton wrote:
> "GB" <NOTso...@microsoft.com> wrote in message
> news:51c1c69d$0$1098$5b6a...@news.zen.co.uk...
>> On 19/06/2013 14:30, R. Mark Clayton wrote:
>>> "Davidm" <davidm_...@hotmail.com> wrote in message
>>> news:3f23s85jqaq47inmk...@4ax.com...
>>>> Is it possible to get copyright on an Excel spreadsheet (the
>>>> spreadsheet design itself, not the data in it), when that spreadsheet
>>>> uses only standard functions, i.e. no macros, no VB code?
>>>>
>>>> The charity I'm involved in has an ex member who is disputing our
>>>> right to continue using a spreadsheet that he constructed for use in
>>>> recording membership information.
>>>
>>> If he was paid then the copyright would [normaly] be his / her employer's
>>
>> Does it make any difference if he was employed on a voluntary basis?
>>
>>
>>
>
> Yes if their is no consideration then he could have developed it himself and
> grated you a license to use it. Without consideration there is no contact.

Hmm, there are loads of people working for charities FOC. Are they
really not employees of some sort? There must be some consideration for
the work, such as managerial support? n



GB

unread,
Jun 21, 2013, 7:00:02 AM6/21/13
to
On 20/06/2013 07:55, Mark Goodge wrote:

>> However, I think a court could still say that the charity had an implied
>> licence to continue to use the software free of charge, because of the
>> member's conduct when he gave it to them. And/or that the member has
>> acquiesced in their use of it, so can't now sue them for infringement.
>
> That's what I would expect, too. But do you happen to know if there's any
> case law on it?

Surely, this is covered by Estoppel by Convention? Loads of case law on
that!

Roland Perry

unread,
Jun 21, 2013, 7:10:01 AM6/21/13
to
In message <b2iffq...@mid.individual.net>, at 09:05:02 on Fri, 21
Jun 2013, polygonum <rmoud...@vrod.co.uk> remarked:
>>> The "computer program" question is unlikely to be relevant unless the
>>> spreadsheet has formulae embedded in it
>>
>> Almost all do, however.
>>
>> And the OP mentioned that this one had "simple arithmetic functions" in it.
>
>In the spreadsheets I have created, it is text, information and layout
>I care about. The formulas I use are trivial and, given the other
>information, could easily be implemented by anyone with half a clue.

That doesn't make them any less of a copyrightable thing.

>Indeed, the text expressly identifies the mathematical operations
>performed.

Mine rarely do - they are usually things like expenses/accounts where I
wouldn't normally use text to describe an entry with a formula.

eg: Mileage to airport - as the description
0.4 x 38 - as the formula (where I know without explicit text that
this means 38 miles at 40p)

Column totals I usually embolden, but don't put the word "Total" on the
spreadsheet.

--
Roland Perry

Roland Perry

unread,
Jun 21, 2013, 7:15:04 AM6/21/13
to
In message <51c43050$0$23473$5b6a...@news.zen.co.uk>, at 11:55:02 on
Fri, 21 Jun 2013, GB <NOTso...@microsoft.com> remarked:
>Hmm, there are loads of people working for charities FOC. Are they
>really not employees of some sort?

The Benefits people regard them as "employees", when it comes to
volunteering while on the dole. (And restricts a person's ability to do
the volunteering).
--
Roland Perry

polygonum

unread,
Jun 21, 2013, 4:40:02 AM6/21/13
to
The original implementation of news would have implied something like,
within NNTP servers. Where is the border now? Isn't putting the
information into web pages accessible to all akin to publishing a book?

--
Rod

Davidm

unread,
Jun 21, 2013, 5:10:01 AM6/21/13
to
On Wed, 19 Jun 2013 11:50:02 +0100, Davidm
<davidm_...@hotmail.com> wrote:

>Is it possible to get copyright on an Excel spreadsheet (the
>spreadsheet design itself, not the data in it), when that spreadsheet
>uses only standard functions, i.e. no macros, no VB code?
>
>The charity I'm involved in has an ex member who is disputing our
>right to continue using a spreadsheet that he constructed for use in
>recording membership information.
>
>At the moment neither party has taken legal advice, hopefully it won't
>come to that, and either he can be proved wrong or we'll just redesign
>the spreadsheet.
>
>(this is in the UK, England)
>
>Thanks for any advice,
>David

Thanks to all for your responses, it all makes interesting reading.

The ONLY thing that seems to be clear is that getting lawyers involved
will be extremely expensive, as there doesn't appear to be a simple
answer and they will have themselves a field day on it!

David

Norman Wells

unread,
Jun 21, 2013, 5:15:03 AM6/21/13
to
Francis Davey wrote:
> Le vendredi 21 juin 2013 08:45:01 UTC+1, Roland Perry a écrit :

> Copyright in the .xls file will belong to its author unless the
> author created the work in the course of employment, when the first
> owner will be the employer. Works produced under contract (or by
> volunteers) won't transfer copyright.
>
> There might be an implied agreement to convey the copyright in
> certain circumstances, but that might only create an equitable right
> in the intended transferee. You can't transfer copyright without a
> contract in writing signed by the transferor. So whether an implied
> term argument works depends crucially on the circumstances.

That is not the point. Ownership of copyright, if there is any, is not
in question, nor is there any question of there being any agreement to
transfer it from the author to anyone else. No transfer of copyright is
necessary.

The important point is whether there is an implied _licence_ for the
charity to use and continue to use anything that might attract copyright
protection that was created for it. If there is, there is no problem.
If there isn't, the charity can be held to ransom at any time on the
whim of the author. The latter, I say, is a conclusion no court would
willingly reach.
Message has been deleted
Message has been deleted

polygonum

unread,
Jun 21, 2013, 8:30:02 AM6/21/13
to
Even if there is a licence, implied or otherwise, the possibility of
ransom might be important should the charity need to change the
spreadsheet in any way. The copyright owner may not grant permission for
his work to be modified or allow a derivative work to be created.

--
Rod

Norman Wells

unread,
Jun 21, 2013, 9:20:05 AM6/21/13
to
No it isn't. It's all to do with implied licence and the terms that
would be implied. With a web page, the licence would be to view the web
page. With a newsgroup, it would be to facilitate discussion within the
newsgroup. Nothing more in either case.

Norman Wells

unread,
Jun 21, 2013, 10:10:01 AM6/21/13
to
Anthony R. Gold wrote:
> On Fri, 21 Jun 2013 09:30:02 +0100, "Norman Wells" <h...@unseen.ac.am>
> wrote:
>
>> Anthony R. Gold wrote:
>>> On Thu, 20 Jun 2013 14:25:05 +0100, "Norman Wells"
>>> <h...@unseen.ac.am> wrote:
>>>
>>>> Since he constructed it for that use, then, even if there is no
>>>> written agreement in place, there is an implied licence for the
>>>> charity to use it for the purpose it was intended. In the absence
>>>> of any indication to the contrary, I would say that such a licence
>>>> is not time limited in any way.
>>>
>>> That sounds backwards. Any permission or licence would, absent some
>>> agreement to the contrary, be terminable by the granter at his will.
>>
>> I doubt if any court would uphold that. It would mean that the
>> charity could be held to ransom on a whim at any time, which would be
>> inequitable.
>
> On that theory the author could be forbidden from ending his
> volunteering.

I don't see how that follows at all. Can you explain?

GB

unread,
Jun 21, 2013, 10:40:02 AM6/21/13
to
I was also thinking about third party liability. Suppose I go into a
charity shop and a volunteer drops a load of boxes on my head. Are the
charity really able to argue "the volunteer was not an employee as there
was no consideration, so we are not liable for the volunteer's acts"?




Neil Williams

unread,
Jun 21, 2013, 10:50:03 AM6/21/13
to
GB <NOTso...@microsoft.com> wrote:

> I was also thinking about third party liability. Suppose I go into a
> charity shop and a volunteer drops a load of boxes on my head. Are the
> charity really able to argue "the volunteer was not an employee as there
> was no consideration, so we are not liable for the volunteer's acts"?

Absolutely not, otherwise Scouting wouldn't need such a comprehensive third
party liability policy, for instance.

Neil
--
Neil Williams in Milton Keynes, UK. Put first name before the at to reply.

Jon Ribbens

unread,
Jun 21, 2013, 10:55:02 AM6/21/13
to
To be fair, that's simply your own theory. Most people using
newsgroups these days are probably aware that Google is going to
archive their posts, index them, and make them available on a web
site, so the absence of an X-No-Archive header could well be taken
as an indication that they are also permitting that.

polygonum

unread,
Jun 21, 2013, 11:30:02 AM6/21/13
to
On 21/06/2013 15:55, Jon Ribbens wrote:
> To be fair, that's simply your own theory. Most people using
> newsgroups these days are probably aware that Google is going to
> archive their posts, index them, and make them available on a web
> site, so the absence of an X-No-Archive header could well be taken
> as an indication that they are also permitting that.

In the early days of Google doing that I, and I rather assume many
others, were willing to accept the quid pro quo - they provide a useful
and accessible archive, we provide the material.

The web leeches have not, in my opinion, done anything useful but merely
attempt to flog advertising on the backs of the actual posters.

--
Rod
Message has been deleted

Mark Goodge

unread,
Jun 21, 2013, 2:40:01 PM6/21/13
to
On Fri, 21 Jun 2013 13:15:06 +0100, August West put finger to keyboard and
typed:

>
>The entity calling itself Davidm wrote:
>>
>> The ONLY thing that seems to be clear is that getting lawyers involved
>> will be extremely expensive, as there doesn't appear to be a simple
>> answer and they will have themselves a field day on it!
>
>I would have though the clear thing is to simply carry on, and leave it
>as is, and let the disgrutled ex-supporter and spreadsheet author take
>action, if he feels he has a case. Leave the expense and lawyers to him
>- he'll soon find out, to his cost, that he really doens't have enything
>to gain, and a large bill to pay, by taking action.

I entirely agree with this. It isn't worth the OP bothering about until
such time as the complainant starts to go down the road of actual legal
action.

>The case is, fankly, so patently trivial that no reputable lawyer should
>allow a client to embark on litigation over it.

Can you patent trivia? :-)

Mark
--
Please take a short survey on salary perceptions: http://meyu.eu/am
My blog: http://mark.goodge.co.uk

AlwaysAskingQuestions

unread,
Jun 21, 2013, 1:30:05 PM6/21/13
to
Davidm wrote:
> Is it possible to get copyright on an Excel spreadsheet (the
> spreadsheet design itself, not the data in it), when that spreadsheet
> uses only standard functions, i.e. no macros, no VB code?
>
> The charity I'm involved in has an ex member who is disputing our
> right to continue using a spreadsheet that he constructed for use in
> recording membership information.
>
> At the moment neither party has taken legal advice, hopefully it won't
> come to that, and either he can be proved wrong or we'll just redesign
> the spreadsheet.
>
> (this is in the UK, England)
>
> Thanks for any advice,
> David

I think people may be getting distracted by the fact that this is an
electronic system. Let's take it back to a more traditional equivalent.
Suppose I compose a member's Handbook for a charity with which I am
involved, the purpose of this being to produce a printed copy which is given
to each new member. This goes on for a considerable amount of time and I
then fall out with the charity. Could I claim copyright in that case and
force them to stop issuing any further copies of the handbook?


Message has been deleted

Norman Wells

unread,
Jun 21, 2013, 3:45:01 PM6/21/13
to
Anthony R. Gold wrote:
> On Fri, 21 Jun 2013 15:10:01 +0100, "Norman Wells" <h...@unseen.ac.am>
> You took the position that a gratuitous supply of the use of IP would
> not be at will but have some nature that would forbid a donor from
> ending the loan. I speculated that this might apply equally to the
> supply of his own time.

But it was never a loan, nor was his time. He gave his time freely and
unconditionally. He produced the spreadsheet and gave its use freely
and unconditionally. He donated both, and cannot claim either back.

Norman Wells

unread,
Jun 21, 2013, 3:50:01 PM6/21/13
to
The copyright in it is yours anyway. But what you created you did for
the charity, and you knew they would use it as a handbook. By doing
that and never charging, you granted the charity an implied free licence
to use your work for that purpose, whether you subsequently fall out
with them or not.
Message has been deleted

Adam Funk

unread,
Jun 21, 2013, 4:20:09 PM6/21/13
to
On 2013-06-21, Jon Ribbens wrote:

> On 2013-06-21, Norman Wells <h...@unseen.ac.am> wrote:
>> polygonum wrote:

[www sites leaching from USENET]

>>> The original implementation of news would have implied something like,
>>> within NNTP servers. Where is the border now? Isn't putting the
>>> information into web pages accessible to all akin to publishing a
>>> book?
>>
>> No it isn't. It's all to do with implied licence and the terms that
>> would be implied. With a web page, the licence would be to view the web
>> page. With a newsgroup, it would be to facilitate discussion within the
>> newsgroup. Nothing more in either case.
>
> To be fair, that's simply your own theory. Most people using
> newsgroups these days are probably aware that Google is going to
> archive their posts, index them, and make them available on a web
> site, so the absence of an X-No-Archive header could well be taken
> as an indication that they are also permitting that.

The archive as a whole ethically (although not legally, unfortunately)
belongs to the community that has contributed to it a long period of
time. Google bought Deja& has consistenly run the user interface
downhill.

Also, Google also does not properly respect X-No-Archive; XNA posts
frequently show up in search totals & occasionally burp up in the
details.

Tim Jackson

unread,
Jun 21, 2013, 5:20:02 PM6/21/13
to
On Fri, 21 Jun 2013 01:40:02 +0100, August West wrote...
>
> The entity calling itself Tim Jackson wrote:
> >
> > On Thu, 20 Jun 2013 18:25:02 +0100, August West wrote...
> >
> >> It also raise the question of the copyright status of the generated
> >> ouput of a copyright program... Wolfram Research caused a furore a few
> >> year ago by making such a claim! I'm pretty sure the claim doesn't stand
> >> up, but, again, I know of no authority to support that belief
> >
> > The Copyright etc Act clearly allows for the possibility that the
> > generated output of a computer program could be a work that has
> > copyright. Section 9(3) says that the author of a computer-generated
> > work shall be taken to be the person by whom the arrangements necessary
> > for its creation were undertaken.
>
> Yes, but... that clearly depends on the nature of "computer-generated".
> It practically can't cover programming systems (such as Excel, as in the
> instant case) -- that woud render the copyright on compiled programs
> rather murky. Consider: who then owns the copyright - the person who
> prepared (wrote) the input program, or the person who wrote the compiler
> that generated the binary program that was outut.

Yes, some computer-generated works will have a separate copyright and
some won't.

I think Francis has covered complied programs further up the thread.
Message-ID: <9e211dd0-8c4d-4712...@googlegroups.com>
The object code is computer-generated, but the person who loads the
source program and issues the 'compile' command does not get any
copyright in it.

That's because there's none of his/her "own intellectual creation" in
the work (under the latest European view). Or because there is
insufficient originality (in the language of the UK Copyrigh etc Act).

Nevertheless, the object code will be protected by the copyright in the
original source code. That belongs to whoever wrote it (or to his/her
employer, etc).

--
Tim Jackson
ne...@timjackson.invalid
(Change '.invalid' to '.plus.com' to reply direct)

Norman Wells

unread,
Jun 21, 2013, 4:30:01 PM6/21/13
to
Anthony R. Gold wrote:
> On Fri, 21 Jun 2013 20:45:01 +0100, "Norman Wells" <h...@unseen.ac.am>
> Yes, changing the stated facts from the author giving the use of the
> IP into his giving the IP itself will yield that result.

Well, it would if he had, but he didn't, so it doesn't. But an implied
licence does.
Message has been deleted
Message has been deleted

polygonum

unread,
Jun 21, 2013, 5:40:03 PM6/21/13
to
On 21/06/2013 21:40, Phil W Lee wrote:
> polygonum <rmoud...@vrod.co.uk> considered Fri, 21 Jun 2013
> So is there a need (or desire) for an X-No-HTTP header?
>
Ironically, not quite! On another place there has been discussion over
doing our own web interface! The driver behind that has been the
combination of leeches with the desire to actually have at least a
modest level of new blood. Maybe X-No-HTTP-Except-Us?

--
Rod

Charles Bryant

unread,
Jun 21, 2013, 10:05:02 PM6/21/13
to
In article <b2ihmf...@mid.individual.net>,
polygonum <rmoud...@vrod.co.uk> wrote:
}The original implementation of news would have implied something like,
}within NNTP servers. Where is the border now? Isn't putting the
}information into web pages accessible to all akin to publishing a book?

Usenet news predates NNTP, and has always been distributed by whatever
means was practical at the time, even if that meant writing a feed
onto magtape. There have been online searchable archives for almost as
long (though not very well known and of limited usefulness). There
have never been borders since it grew beyond what any one person knew
about. The only rights that seem to have been consistently defended are
the right to be identified as the author of your message and the right
not to be mis-quoted (i.e. that someone quoting you should not alter
your words except by trimming unnecessary material).

AlwaysAskingQuestions

unread,
Jun 22, 2013, 5:20:02 AM6/22/13
to
So what's the essential difference between this handbook and a spreadsheet?


Norman Wells

unread,
Jun 22, 2013, 4:30:02 AM6/22/13
to
Anthony R. Gold wrote:
> On Fri, 21 Jun 2013 21:30:01 +0100, "Norman Wells" <h...@unseen.ac.am>
> What did the licensor do in this particular case to give his implied
> licence an unlimited term? Or if you hold the view that all implied
> licences are unlimited in term, does that also apply to the implied
> invitation and license to enter a private premises such as a shop or
> mall?

It depends what the intentions of the parties were at the time of the
creation of the spreadsheet and its use. Unless terms to the contrary
were agreed at that time, I take the view that the charity was donated
the right to use the spreadsheet for its intended purpose for as long as
it chose to do so. And I say that because, had terms been proposed at
the time that the author would remove permission to use the spreadsheet
at some future date, the charity would probably have declined the
initial offer to create and use it. Having to abandon it later on the
author's whim would cause them considerable difficulties, and they would
obviously have been best advised not to put themselves in a position
where the author could hold them to ransom.

It would be wholly unreasonable now for the author unilaterally to seek
to introduce terms that were not agreed at the time, especially as such
terms as would be so inequitable. And I'm sure no court would take that
line.

As regards shops and malls, as I said, it depends on the intentions of
the parties at the time. Shops and shoppers do not expect the
invitation to enter to extend for ever. The implied term would
therefore be time limited, ie to normal opening hours.
Message has been deleted

Norman Wells

unread,
Jun 22, 2013, 6:10:02 AM6/22/13
to
None, except that the spreadsheet may not contain anything
copyrightable, whereas the handbook almost inevitably will.

Davidm

unread,
Jun 22, 2013, 7:00:05 AM6/22/13
to
On Sat, 22 Jun 2013 09:30:02 +0100, "Norman Wells" <h...@unseen.ac.am>
wrote:
>It depends what the intentions of the parties were at the time of the
>creation of the spreadsheet and its use. Unless terms to the contrary
>were agreed at that time, I take the view that the charity was donated
>the right to use the spreadsheet for its intended purpose for as long as
>it chose to do so. And I say that because, had terms been proposed at
>the time that the author would remove permission to use the spreadsheet
>at some future date, the charity would probably have declined the
>initial offer to create and use it. Having to abandon it later on the
>author's whim would cause them considerable difficulties, and they would
>obviously have been best advised not to put themselves in a position
>where the author could hold them to ransom.
>
>It would be wholly unreasonable now for the author unilaterally to seek
>to introduce terms that were not agreed at the time, especially as such
>terms as would be so inequitable. And I'm sure no court would take that
>line.
>
At the time of producing the spreadsheet the subect of ownership was
not discussed, and certainly nothing recorded and agreed. It was only
some months later, after the relationship soured, that the author
started threatening to try and prevent ongoing use of the spreadsheet.
It is loading more messages.
0 new messages