check these concepts

[mwanguhya chris]

Dear METS,

On behalf of UGANDA EMR end users (Data officers and M&Es), I appreciate the innovation for the latest UGANDA EMR ver. 3.0.4 and its new features especially where all forms are in portions (Tabs) which helps us as entrants to be more focused per Tab, the system can now accommodate TPT Status, (TPT Date initiated, completion and side effects) which the previous version never used to capture and much more new features.

However, there are few gaps that need adjustment. At Kabarole Hospital, UGANDA EMR runs on Linux (Ubuntu) and there few concepts that doesn’t work:-

1.      Concept Dictionary for, HMIS 003 HIV Care ART Card-Clinical Assessment.

2.      Transfer out, it allows clients to be transferred out but when you run the query, outcomes for the newly transferred are not displayed into excel, only displays previously transferred.

3.      Body weight, the recent weight can’t be picked when you extract into excel, only displays previously entered weight.

4.      The system erases some entries i.e let’s say you entered:-TPT date initiated, TPT Pills & number of days dispensed, CPT number of pills & days dispensed, Regimen Pills & number of days dispensed i.e after entries into encounter forms and saved, when you open the same encounters there are no values in those mentioned fields.

5.      The system doesn’t pick values for  INH dosage and Days dispensed when extracted into excel.

6.      The system doesn’t pick values for  TB Treatment start date  when extracted into excel.

7.      The system doesn’t pick DSDM models, and it displays different models into separate columns in excel ie displaying each model as a table heading in excel sheet.

8.      The system allows more entries (encounters) even when a client is transferred out.

9.      It doesn’t pick values for breast feeding women.

 

Check the attached excel sheet with few clients details to compare the said few gaps.

 

Thanx

Mwanguhya Chris

M&E

Kabarole Hospital

[Stephen Senkomago Musoke]

Chris,

Thank you the report see questions in blue prefixed by >>

In addition:

1. Did you rebuild the search index
2. Can you confirm if this is a Cohort builder export or pre-built report that you are using
3. The sample you are providing seems very similar to the inbuilt Active Patients on ART report, can that solve your needs?

Looking forward to hearing from you

Stephen

for the UgandaEMR team

Stephen S. Musoke
Skype: ssmusoke
Twitter: @ssmusoke
+256 776 553 260
http://ssmusoke.com

Our deepest fear is not that we are inadequate. Our deepest fear is that we are powerful beyond measure ~Marianne Williamson

On Jun 8 2020, at 4:38 pm, mwanguhya chris <mchr...@gmail.com> wrote:

Dear METS,

On behalf of UGANDA EMR end users (Data officers and M&Es), I appreciate the innovation for the latest UGANDA EMR ver. 3.0.4 and its new features especially where all forms are in portions (Tabs) which helps us as entrants to be more focused per Tab, the system can now accommodate TPT Status, (TPT Date initiated, completion and side effects) which the previous version never used to capture and much more new features.

However, there are few gaps that need adjustment. At Kabarole Hospital, UGANDA EMR runs on Linux (Ubuntu) and there few concepts that doesn’t work:-

1.      Concept Dictionary for, HMIS 003 HIV Care ART Card-Clinical Assessment.

>> This does not make sense - please provide more details

2.      Transfer out, it allows clients to be transferred out but when you run the query, outcomes for the newly transferred are not displayed into excel, only displays previously transferred.

>> Which report is this?

3.      Body weight, the recent weight can’t be picked when you extract into excel, only displays previously entered weight.

>> Which report is this??

4.      The system erases some entries i.e let’s say you entered:-TPT date initiated, TPT Pills & number of days dispensed, CPT number of pills & days dispensed, Regimen Pills & number of days dispensed i.e after entries into encounter forms and saved, when you open the same encounters there are no values in those mentioned fields.

>> Is this for retrospective entry or for point of care

5.      The system doesn’t pick values for  INH dosage and Days dispensed when extracted into excel.

>> What report is this? Inbuilt or Cohort builder? If inbuilt what concept ID did you use for these

6.      The system doesn’t pick values for  TB Treatment start date  when extracted into excel.

>> Is this an inbuilt report or cohort builder? If inbuilt what concept ID did you use for these

7.      The system doesn’t pick DSDM models, and it displays different models into separate columns in excel ie displaying each model as a table heading in excel sheet.

>> Is this an inbuilt report as DSDM models are programs not concepts

8.      The system allows more entries (encounters) even when a client is transferred out.

>> Noted we shall show an error in case a patient is transferred out and not transferred back in

9.      It doesn’t pick values for breast feeding women.

>> Which concept are you using? 

 

Check the attached excel sheet with few clients details to compare the said few gaps.

 

Thanx

Mwanguhya Chris

M&E

Kabarole Hospital

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UgandaEMR - Patient Management Record System for Uganda

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[OLUKA ABRAHAM]

Dear Stephen. What Chris raises seems to cut across. I currently use V3.0.1. 

Additionally, the EID encounter form does not accept future "Return Visit Dates", Yet this is the ideal. So I have pended my Data Entrants from entering them because "Return Visit Date" is a MUST ENTER

Thanks

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[Solomon Ssevvume]

Oluka thank you so much for the concern raised, for the EID card please upgrade your system to version 3.0.4.

--

Ssevvume Solomon

[kamulegeya Joshua]

Thanks for responses.

Additionally on reports

1. in built Missed appointments reports bring clients who returned after some time but had not kept their appointment in the period. hence i think you may consider building these reports using the most recent return visits,  since its creates confusion when you run a report and a counsellor sees that these clients had returned

2. in built  TX_ML, some parts are not giving write information(especially missed appointments)

3. TX_CURR. the inbuilt reports leave out some active clients and now that we are giving refills upto six months, i think we need to change the definition from use of encounters to return visits.

 

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From: ugan...@googlegroups.com <ugan...@googlegroups.com> on behalf of Solomon Ssevvume <ssse...@musph.ac.ug>
Sent: Tuesday, June 9, 2020 5:49 AM
To: olu...@gmail.com
Cc: David Semujju; Derrick Ssemwogerere; Edward Bichetero; Jonathan Mpango; Musa Mwanje; Samuel Lubwama; Stephen Senkomago Musoke; dba...@musph.ac.ug; mo...@upmb.co.ug; ugan...@googlegroups.com
Subject: Re: [ugandaemr] check these concepts

 

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[mwanguhya chris]

Hello Mr stev,

I normally run queries using Cohort builder export, i have not yet tried automated reports , i prefer doing it manual because all the previous versions automated reports used to give vering results , so i prefer cohort build especially if the i can assess concept IDs and names from the dictionary.

thanx boss

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[Stephen Senkomago Musoke]

Chris,

See additional feedback in blue prefixed by >>

Stephen

Stephen S. Musoke
Skype: ssmusoke
Twitter: @ssmusoke
+256 776 553 260
http://ssmusoke.com

Our deepest fear is not that we are inadequate. Our deepest fear is that we are powerful beyond measure ~Marianne Williamson

On Jun 9 2020, at 11:32 am, 'kamulegeya Joshua' via UgandaEMR <ugan...@googlegroups.com> wrote:

 

Thanks for responses.

Additionally on reports

1. in built Missed appointments reports bring clients who returned after some time but had not kept their appointment in the period. hence i think you may consider building these reports using the most recent return visits,  since its creates confusion when you run a report and a counsellor sees that these clients had returned

>> If you filter the Missed Appointment Report by those patients who do not have a return visit date, then you will get patients who did not return. You can also look at the Lost and Lost to Followup reports

2. in built  TX_ML, some parts are not giving write information(especially missed appointments)

>> Chris, we shall need more details, month, numbers, a sample report as this is not sufficient information. There is a team currently in Kabarole, so they will contact you for a site visit to get more details

3. TX_CURR. the inbuilt reports leave out some active clients and now that we are giving refills upto six months, i think we need to change the definition from use of encounters to return visits.

>> This report caters for long refills, so we shall need to look further into your data, do expect a call from the team currently in Kabarole

 

From: ugan...@googlegroups.com <ugan...@googlegroups.com> on behalf of Solomon Ssevvume <ssse...@musph.ac.ug>

Sent: Tuesday, June 9, 2020 5:49 AM

To: olu...@gmail.com

Cc: David Semujju; Derrick Ssemwogerere; Edward Bichetero; Jonathan Mpango; Musa Mwanje; Samuel Lubwama; Stephen Senkomago Musoke; dba...@musph.ac.ug; mo...@upmb.co.ug; ugan...@googlegroups.com

Subject: Re: [ugandaemr] check these concepts

 

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Oluka thank you so much for the concern raised, for the EID card please upgrade your system to version 3.0.4.

To view this discussion on the web, visit https://groups.google.com/d/msgid/ugandaemr/1591691623799.17917%40tasouganda.org.

[Stephen Senkomago Musoke]

Chris,

Since you are doing it manually, can you share how you are handling the following

1. Long refills across quarters
2. Lost to Followup
3. Lost in quarter but not dropped
4. Transfer Out

Stephen

Stephen S. Musoke
Skype: ssmusoke
Twitter: @ssmusoke
+256 776 553 260
http://ssmusoke.com

Our deepest fear is not that we are inadequate. Our deepest fear is that we are powerful beyond measure ~Marianne Williamson

On Jun 9 2020, at 3:02 pm, mwanguhya chris <mchr...@gmail.com> wrote:

Hello Mr stev,

I normally run queries using Cohort builder export, i have not yet tried automated reports , i prefer doing it manual because all the previous versions automated reports used to give vering results , so i prefer cohort build especially if the i can assess concept IDs and names from the dictionary.

thanx boss

To view this discussion on the web, visit https://groups.google.com/d/msgid/ugandaemr/CACAX2WT42hp%3DKW63pTapn1cadCPEAMb0LdPtrK66W5bN8koVvA%40mail.gmail.com.

[mwanguhya chris]

Hello Mr stev,

That needs when someone is on site then i run those queries coz it will need a lot of explaining in mail but in brief all those queries i can run them from one data set for e.g if you need clients for longer refills lets say from Oct 2019 , i'll get a data set from oct 2019 to lets say to-date save it and build all other concepts from that set then keep filtering out whatever am interested in

chris

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[Stephen Senkomago Musoke]

Kamulegeya,

See comments in blue prefixed by >>

Most of all we need more information to follow up what you have provided

Stephen

Stephen Senkomago Musoke
Software Engineer
Monitoring and Evaluation Technical Support (METS) Programme
Tel: +256 776 553 260
Skype: ssmusoke

To exist is to change, to change is to mature, to mature is to go on creating oneself endlessly ~Henri Bergson

On Jun 9 2020, at 11:32 am, kamulegeya Joshua <kamul...@tasouganda.org> wrote:

 

Thanks for responses.

Additionally on reports

1. in built Missed appointments reports bring clients who returned after some time but had not kept their appointment in the period. hence i think you may consider building these reports using the most recent return visits,  since its creates confusion when you run a report and a counsellor sees that these clients had returned

>> The purpose of the missed appoint report is for any patient who did not come for their appointment within 7 days of the scheduled date, those who came later have an encounter date shown, which shows whether they were lost or LTFU. The counselors should only focus on those patients without a return visit date. This report can also be run for a past date (say a month ago)

2. in built  TX_ML, some parts are not giving write information(especially missed appointments)

>> We need more information, which month, the data sets to verify and validate the issue. Can you provide that

3. TX_CURR. the inbuilt reports leave out some active clients and now that we are giving refills upto six months, i think we need to change the definition from use of encounters to return visits.

>> We need more information, which month, the data sets to verify and validate the issue. Can you provide that