Default 'Account Receivable' and 'Account Payable' for Party

[Khurram Shahzad]

Dear All,

I have set default 'Account Receivable'  and 'Account Payable' for Party through Account Configuration.

It was working fine as long as we were running financial operations of our hospital. Now there is a requirement to run the finances of our Medical College through the same system. And, we want to manage the receivables and payables from the college students separately from the hospital patients.

We have opened separate Accounts for both being 'Receivables from Students' and 'Receivables from Patients'.

How can I cater this situation?

Doesn't it make sense to have separate account configurations for each business/company being managed?

--

 

Regards,

Khurram.

[Sergi Almacellas Abellana]

El 04/07/17 a les 06:45, Khurram Shahzad ha escrit:

When you craete a Student, you should modify it's accounts values to use
the correct one.

Otherwise, you can implement an on_change method that sets the accounts
depending on other fields.

Hope it helps.

--
Sergi Almacellas Abellana
www.koolpi.com
Twitter: @pokoli_srk

[Cédric Krier]

On 2017-07-04 10:20, Sergi Almacellas Abellana wrote:
> El 04/07/17 a les 06:45, Khurram Shahzad ha escrit:
> > Dear All,
> >
> > I have set default 'Account Receivable' and 'Account Payable' for Party
> > through Account Configuration.
> >
> > It was working fine as long as we were running financial operations of
> > our hospital. Now there is a requirement to run the finances of our
> > Medical College through the same system. And, we want to manage the
> > receivables and payables from the college students separately from the
> > hospital patients.
> >
> > We have opened separate Accounts for both being 'Receivables from
> > Students' and 'Receivables from Patients'.
> >
> > How can I cater this situation?
> >
> > Doesn't it make sense to have separate account configurations for each
> > business/company being managed?
>
> When you craete a Student, you should modify it's accounts values to use
> the correct one.

But what happens if the Student is also a Patient?
For me, it is not clear if it should be two separate accounting so it
should use multi-company or two separate instances.
Or if it is the same accounting and just some kind of operations should
be put on a specific receivable/payable account. This last one sounds
very strange and cumbersome for me. Indeed it looks like a kind of
analytic reporting which should be done with analytic accounting. But
still usually analytic accounting is done on Income Statement accounts
and not on the Balance Sheet accounts.

--
Cédric Krier - B2CK SPRL
Email/Jabber: cedric...@b2ck.com
Tel: +32 472 54 46 59
Website: http://www.b2ck.com/

[Khurram Shahzad]

On Tue, Jul 4, 2017 at 1:44 PM, Cédric Krier <cedric...@b2ck.com> wrote:

On 2017-07-04 10:20, Sergi Almacellas Abellana wrote:
> El 04/07/17 a les 06:45, Khurram Shahzad ha escrit:
> > Dear All,
> >
> > I have set default 'Account Receivable'  and 'Account Payable' for Party
> > through Account Configuration.
> >
> > It was working fine as long as we were running financial operations of
> > our hospital. Now there is a requirement to run the finances of our
> > Medical College through the same system. And, we want to manage the
> > receivables and payables from the college students separately from the
> > hospital patients.
> >
> > We have opened separate Accounts for both being 'Receivables from
> > Students' and 'Receivables from Patients'.
> >
> > How can I cater this situation?
> >
> > Doesn't it make sense to have separate account configurations for each
> > business/company being managed?
>
> When you craete a Student, you should modify it's accounts values to use
> the correct one.

But what happens if the Student is also a Patient?

The receivables/payables of a person who is Student and Patient should not be mixed/combined. That's another problem which we are facing as each company has its own customers & suppliers whose accounts must be managed separately, Thus, I believe the parties of one company should not be visible to parties of another company.

We have 30,000 registered patients and just 700 students. But, when we create a fee invoice for student, we have to search from 30700 parties. Rather, add the vendors/suppliers of both companies too in this list!

For me, it is not clear if it should be two separate accounting so it
should use multi-company or two separate instances.
Or if it is the same accounting and just some kind of operations should
be put on a specific receivable/payable account. This last one sounds
very strange and cumbersome for me. Indeed it looks like a kind of
analytic reporting which should be done with analytic accounting. But
still usually analytic accounting is done on Income Statement accounts
and not on the Balance Sheet accounts.

The management wants separate Trial Balance, Income Statement and Balance Sheet for both the companies and also an accumulated/aggregated Income and Balance Sheet. They also have separate finance teams for every company and do not want the accounts of one company visible to other company's finance team.

So, what's the way forward?

Regards,

Khurram.

[Cédric Krier]

Run two different instances of trytond on two different databases.

[Khurram Shahzad]

Then how can we get accumulated Balance Sheet, Income Statement and other financial reports?

--

 

Regards,

Khurram.

[Cédric Krier]

You have to consolidate manually.
But any way, the multi-company does not have neither such report and to
make a correct setup, it may require customization depending on the
level of sharing between entities.

[Khurram Shahzad]

Thank you, Cedric. As you suggested, we will run separate systems and manage the inter-company transactions & consolidation manually.

--

 

Regards,

Khurram.