Stock moves

[Maxime Richez]

Hi,

We have a specific warehouse with spare parts for repairing machines. Those "products" are not considered as consumables because we need an inventory.
What is the best way to output those products ? Internal shipment to Lost and Found or a specific location ? Create a "manual move" to a specific output zone (but it needs an invoice line...) ?
Is there a specific module or wizard to output product in stock for a such case... (not a sale not an inventory)
Thanks for your replies and advices !

[Sergi Almacellas Abellana]

El 08/06/17 a les 10:02, Maxime Richez ha escrit:
> Hi,
>
Hi Maxime,

> We have a specific warehouse with spare parts for repairing machines.
> Those "products" are not considered as consumables because we need an
> inventory.
> What is the best way to output those products ? Internal shipment to
> Lost and Found or a specific location ? Create a "manual move" to a
> specific output zone (but it needs an invoice line...) ?

Why you can not use an inventory? For me it's correct to create a
inventory for this parts only.

The other option is to create an Internal Shipment from the location to
a Lost and Found location.

> Is there a specific module or wizard to output product in stock for a
> such case... (not a sale not an inventory)

Not that I'm aware of.

--
Sergi Almacellas Abellana
www.koolpi.com
Twitter: @pokoli_srk

[Dominique Chabord]

As a global rule spare parts should go to the same place as the
repaired machines.
If the machine is at customers, then spare part should go there. If
the machine is an asset, it should stay in.
So you know what is at customers' and keep park configuration up-to-date.

I would be interested in the same question about failed parts which
are replaced by spares at customer premises.
If they come back for repair, it would be good to trace them. Is it possible ?

[Maxime Richez]

Why you can not use an inventory? For me it's correct to create a
inventory for this parts only.

We use an inventory (for this reason those products are not checked as "consumables".
My question was how to deal with the daily moves, each time someone pick a spare parts to repair a machine.
What is the best move (and the easier) for this kind of stock output.
 

[Sergi Almacellas Abellana]

El 08/06/17 a les 10:25, Maxime Richez ha escrit:

I should probably use an internal shipment.

Indeed, if you are intereseted of keeping a log of which parts have been
"used" and which have been "lost", you can create a new location of type
"Lost and found", and use this new location as target location on a
internal shipment to track that the part have been used to repair a
machine and use the current "Lost and found" location for inventory.

This will give you the full picture when openeing the Stock by location
of a this parts products.

Hope it helps.

[Maxime Richez]

As a global rule spare parts should go to the same place as the
repaired machines.
If the machine is at customers, then spare part should go there. If
the machine is an asset, it should stay in.
So you know what is at customers' and keep park configuration up-to-date.

Machines are assets but not referenced in tryton, our machines (self-made) are used for production.
 

[Sergi Almacellas Abellana]

El 08/06/17 a les 10:34, Maxime Richez ha escrit:

And you use a production to consume those parts? Then, you will need an
internal shipment to move the parts only if the parts are stored on a
diferent warehouse.

Production uses warehouse storage location as production input, so parts
are picked from there (or any child location). And send to production
location in order to indicate they are consumed.

If you are reparing your customer machines, we should probably create a
new model to track the state of the repair, but for consuming the parts
you should probably use the internal shipment (as I pointed before).

[Maxime Richez]

I should probably use an internal shipment.

Indeed, if you are intereseted of keeping a log of which parts have been
"used" and which have been "lost", you can create a new location of type
"Lost and found", and use this new location as target location on a
internal shipment to track that the part have been used to repair a
machine and use the current "Lost and found" location for inventory.

This will give you the full picture when openeing the Stock by location
of a this parts products.

Hope it helps.

 

 Thanks for your suggestion... Always interesting to know how other people proceed... and the best way to apply this "behaviour" in tryton.
We are doing the same thing with our printer toners: we keep them in stock (with inventory), and each time an employee needs one,  an output move should be done to update stock.

[Cédric Krier]

For me, a reparation is quite similar to a production but:

- it is based on an asset
- it is done where the asset is

The workflow should be:

- move asset and spare parts to the virtual production location
- move back the asset and new spare parts to the warehouse

You could have a checkbox on the order to inform it is done in-place.

--
Cédric Krier - B2CK SPRL
Email/Jabber: cedric...@b2ck.com
Tel: +32 472 54 46 59
Website: http://www.b2ck.com/

[Maxime Richez]

And you use a production to consume those parts? Then, you will need an
internal shipment to move the parts only if the parts are stored on a
diferent warehouse.

No, those parts are used for repairing machines used by production.But we have a lot of machines, (and then a lot of spare parts), so we keep them in stock with inventory.
Production machine consume other products.

If you are reparing your customer machines, we should probably create a
new model to track the state of the repair, but for consuming the parts
you should probably use the internal shipment (as I pointed before).

Hope it helps.

ok thanks.

[Maxime Richez]

For me, a reparation is quite similar to a production but:

    - it is based on an asset
    - it is done where the asset is

The workflow should be:

    - move asset and spare parts to the virtual production location
    - move back the asset and new spare parts to the warehouse

You could have a checkbox on the order to inform it is done in-place.

Our machines are self-made and not referenced in tryton as assets.
My question could be less specific and applyed to others products that needs to be kept in a stock with inventory, and the used by an employe or some people (but no sold).
Or could inventory be extended to  consumables ???

[Cédric Krier]

But at some point your self-made machines are asset that were produced
by a production order. Tryton allows to have production that produce
assets ;-).
So for me, a reparation should be a new round to the production with as
input the asset and spare products and as output the asset (and maybe
new spare products). This way, you can know which parts are in the
self-made machine etc.

[Cédric Krier]

On 2017-06-08 01:56, Maxime Richez wrote:
>
> >
> >
> > For me, a reparation is quite similar to a production but:
> >
> > - it is based on an asset
> > - it is done where the asset is
> >
> > The workflow should be:
> >
> > - move asset and spare parts to the virtual production location
> > - move back the asset and new spare parts to the warehouse
> >
> > You could have a checkbox on the order to inform it is done in-place.
> >
> > Our machines are self-made and not referenced in tryton as assets.

Very strange. I mean not that it is not in Tryton but you do not
consider as assets. For now, there is no much modules to manage assets
in Tryton but such machines should be managed as assets somewhere.

> My question could be less specific and applyed to others products that
> needs to be kept in a stock with inventory, and the used by an employe or
> some people (but no sold).

For me, 'lost and found' locations are for that. But as pokoly stated,
it is probably better to create new location per type of usage.

> Or could inventory be extended to consumables ???

No consumable means that you do not care about inventory precisely (ex:
water from the tap, electricity etc.)