How To Download Attendance List In Teams
Dannette Blockmon
During the meeting or event, organizers can find the attendance report in the People > Participants pane of the meeting. After the meeting or event ends, organizers can view and download the attendance and engagement report under the Attendance tab of the invite. Organizers can also access the attendance report through the meeting or event's chat. To learn more about how meeting and event organizers can view and download the attendance and engagement report, see Manage meeting attendance reports in Microsoft Teams.
For education tenants, the attendance and engagement report can be used to track student attendance and engagement in online classes. For example, a teacher can download the attendance report at the start of class as a simple way to do a roll call. If the teacher has a Teams Premium license, they can also use the engagement report to see how many students reacted, raised their hand, unmuted, interacted with Q&A and turned on their cameras during the online class.
Participants can decide whether they want their information shown in attendance reports by going to Settings > Privacy in Teams and turning the Identify me in attendance reports toggle on or off.
In channel meetings, the attendance report is available only for the most recent meeting from the channel, but you can go to the meeting invite page in Teams calendar for all channel meeting attendance reports.
The tile Attendance is not supported for channel meeting. To view the attendance reports for meetings created in channels, click More actions > View meeting details, and navigate to the Attendance tab.
In meetings with more than 120 participants, the attendance report that's available during the meeting will only include a partial list of attendees. The post-meeting report will contain the full list.
If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting. You can go to the Attendance tab in the Teams calendar invite for all channel meeting attendance reports.
View attendance reports directly in the Microsoft Teams mobile app to gain insight into your meetings and webinars. See webinar registration data, times that attendees joined and left meetings, and much more.
Participants can decide whether they want their information shown in attendance reports by going to Settings > Privacy > Attendance report data in Teams and turning the Identify me in attendance reports toggle on or off.
Just hosted an online training for our colleagues and for the past ones, Teams automatically created a chat after I closed the meeting which also automatically provided an attendance list for download.
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I collect attendance data for all training events for my organization, this informs the ones that control the purse strings about what to cut depending on the participation level of each event. It's pretty important for budgeting purposes.
Problem: I have to manually request several event organizers to provide this data so I can add it to an excel spreadsheet. a Band-Aid measure that we've come up with was to provide a chat channel where attendance data is reported (SPOILER: Some still don't use the channel lol).
Manually, on the front end, each week I would like to submit a list of events with the responsible organizers along with the date and time of the event to Excel. I know that we have all of the events listed every quarter in a separate spreadsheet but, right now I would like to just keep this step manual (lots of moving pieces).
At the minimum or to get an idea of what you want to do. I think you should start with making an MS Form that you think people need to fill out for events. Then make a SharePoint list to hold those values.
OR you can work the other way and make a SharePoint list first that has all of the special things you are needing, and then try to make an MS Form that would have responses that would feed over to the SharePoint list.
The reason I would use a SharePoint list is because you can put things into it, and then determine how that gets either listed into different excel tables or sent out or changed. It is very difficult to manage moving parts with an Excel workbook. Excel does not trigger and update as well as SharePoint lists when using power automate.
Yes, you will use the SharePoint list as a source to get responses from MS Forms and run things with Power Automate. The Excel output will be secondary. You can always make excel sheets or have them as a static container that you add rows to, but you would be using the SharePoint list as a source.
When creating your SharePoint list and columns within the SharePoint list, do not add special characters to the names like dash - , slash /, underscores _, or even spaces. This will cause the names to have encoding that can make things cumbersome in power automate later. Always name with basic names first; then go back and change the name. This is done because the internal name of a column always stays the same no matter what display name is changed.
I am struggling to find an option on the mobile app from where I can download the meeting attendance list. Please share how an organizer can download the attendance list if he is using mobile device/app.
Microsoft Teams attendance report returns the list of users who participated in a meeting. From this report, organizers can obtain the details of users who participated in the meeting. Teams attendance reports can be managed only by the organizers of the meeting, not by attendees. Using this report admins can get to know the participant details of all the meetings conducted across the organization at ease.
The attendance report is a part of the meeting policy in Teams, So, you can use the cmdlet Set-CsTeamsMeetingPolicy to enable or disable it. To turn on or off the feature you must pass the parameter AllowEngagementReport along with the above-mentioned cmdlet.
Only the organizer of the meeting can download the list, the attendees will not be shown with the Attendance Tab. The above-mentioned case is only applicable to the Scheduled meetings and not applicable to channel meetings. Only attendance info for recently conducted meetings is provided for channel meetings.
The Attendance report feature is one of the organized ways to get the participants in a meeting conducted in the organization. Hope we have fulfilled your requirements regarding the Microsoft Teams attendance report, feel free to reach us in the comment section. We would be glad to assist you!
Recently, Microsoft announced the option to download attendance in MS teams to keep track of who is joining and leaving. But, to take attendance in a class team, it is not quite useful since it does not give a proper way to know how much time the participant is there in the meeting.
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