Policies

[Harshvardhan Tibrewala]

Dear PMC  

The Tier 2 sub-committee had sent a note with 5 annexures more than 6 months ago containing details on how they propose to mange operations of Tier 2 as was envisaged in the MoU signed with the builder by the PMC. The annexures also contain a proposed operating model where accountability, financing and operations are managed by the respective Tier sub-committees. It also contains policies on how to manage lobby and lift operations. Given we have not heard back on the scope and operating model, there are two options 

1. Option 1: The respective Tier sub committees operate as per proposed operating model as indicated in the annexure - with no access to resources there is no way for the sub committees to function operationally

2. Option 2: If there isn’t yet comfort on shifting to the proposed operating as yet , the proposed policies which have already been formulated by the Tier 2 sub committee - can be handed over to the property manager to the manager for execution 

The sub -committee has had no response on these proposed policies - instead are getting ad hoc emails on a case to case basis (eg change of doors - surprised that after 18 months there are no policies in the building on something so standard - there is a standard with 2 hour FRD and certification which is the standard adopted by Lodha).

 We would urge the PMC to either adopt the policies written by the Tier 2 sub committee or draft their own if not acceptable.

Without full clarity and funds to operate we would not like to take over the operation and your response on above points will be appreciated with clarity.

Regards

Tier 2 sub committee member

[PMC WorldOne]

Dear Harsh (tier 2 sub committee member)

Referring to you mail dated 28th november, i am replying to the limited point in capacity of treasurer for the following - 

"Without fulll clarity and funds to operate we would not like to take over the operation"

You may kindly note that : -

1) We would appreciate if all official mails come from official id of each individual tier sub committee as that will be treated as official communication, rather than mail from individual capacity

2) On the funds part - I am reproducing point 7(iii) of the minutes of 11th PMC meeting of 30th july 

"Treasurer Mr. Manan Soni shall meet with Rajendra Chtiali and Nitin Rungta to discuss the possibility of working model to manage collection and spending of BCAM charges, by individual sub commmittees for each respsetice tier"

Pls note that while the intention and endeavour is to see if such a model is possible or not, but due to time constraints we havent been yet able to work on this exercise.  however in the coming days we definitely intend to see if any such thing is possible.

But kindly note that it is not a mandatory and necessary condition for working of both tier sub-committee and its only a possibility if at all.  Giving financial independence of bcam to each committee is not a part of MOU.  Both sub committees can have financial independence on any collection and expense of bcam over and above current bcam which is 12.9 rs per sq ft.  but whether both committees will have such power within the given 12.9 is still a question mark.

hence i as treasurer, would mention that both the committees may kindly proceed to work and make any policies / expenses etc with assumption that such financial bifurcation / segregation of 12.9 is not possible and won't happen.  You may work on this premise only. 

Manan Soni

Treasurer

[PMC WorldOne]

Guys 

Also attaching the minutes of 11th PMC meeting for your reference.

PS - Also pls see all other points regarding the operating model were also discussed in the meeting.

[ajay gupta]

Dear Manan,

Harsh has written on behalf of all tier 2 committee and with approval and agreement of all members of the committee.

In future also if an email is sent by any one member and cc to others pls consider the email as having been sent by all as we all discuss before sending any email and then one person ( based on availability) types and sends out the agreed draft by mail . This email being sent by me also has approval from the whole committee.

“Treasurer Mr. Manan Soni shall meet with Rajendra Chtiali and Nitin Rungta to discuss the possibility of working model to manage collection and spending of BCAM charges, by individual sub committee for each respective tier"

Appreciate update on above - it’s been 5 months post the PMC meeting to solve the issue amongst the three selected people.

Further, would again like to inform the PMC that a sub committee with no financial independence, resources nor decision making authority is superfluous ........it will not be able to do anything and we would not like to take over the operations in such a scenario. On a simple thing like Lifts for Ciel, we communicated to Brian on our plans and we were told that the society manager is not in the loop; and the society manager feels no accountability to Tier 2 sub committee nor will action any resources based on Tier 2 defined policies. We get ad hoc emails on one off issues instead.

The sub-committee spent a lot of time together finalising our plans but after a point it was clear that without society resources at our disposal and under our control this is just a waste time. 

On the MoU, it was crystal clear that the two tiers were expected to manage the areas exclusive to them through dedicated sub-committees - the PMC was entrusted with the responsibility of operationalising it, but unfortunately it seems that there is no intent or urgency to sort through what we acknowledge are issues to work through to get it done. The sub/committee had even spoken to the societies bank to understand options and how other societies are managing it - we believe these are surmountable issues if there is seriousness. Till that point it’s best not to cause more confusion through two bodies with unclear roles getting into managing operations.

Regards

All members of tier two sub committee

Sent from Yahoo Mail on Android

On Thu, Dec 7, 2023 at 3:16 PM, PMC WorldOne

<world...@gmail.com> wrote:

Dear Harsh (tier 2 sub committee member)

Referring to you mail dated 28th november, i am replying to the limited point in capacity of treasurer for the following - 

"Without fulll clarity and funds to operate we would not like to take over the operation"

You may kindly note that : -

1) We would appreciate if all official mails come from official id of each individual tier sub committee as that will be treated as official communication, rather than mail from individual capacity

2) On the funds part - I am reproducing point 7(iii) of the minutes of 11th PMC meeting of 30th july 

"

Pls note that while the intention and endeavour is to see if such a model is possible or not, but due to time constraints we havent been yet able to work on this exercise.  however in the coming days we definitely intend to see if any such thing is possible.

But kindly note that it is not a mandatory and necessary condition for working of both tier sub-committee and its only a possibility if at all.  Giving financial independence of bcam to each committee is not a part of MOU.  Both sub committees can have financial independence on any collection and expense of bcam over and above current bcam which is 12.9 rs per sq ft.  but whether both committees will have such power within the given 12.9 is still a question mark.

hence i as treasurer, would mention that both the committees may kindly proceed to work and make any policies / expenses etc with assumption that such financial bifurcation / segregation of 12.9 is not possible and won't happen.  You may work on this premise only. 

Manan Soni

Treasurer