Follow up on AGM notices

[Tindi Selma Amadi]

On Nov 12, 2014 10:19 AM, "Mutuku Munywoki" <mut...@heritageproperties.co.ke> wrote:

Dear Mr. Chairman,

We have followed up with BMA Associates who are acting as the company secretary for the developers. The indicated that the notices have all been sent out and that the AGM is still on for Saturday 29th November, 2014 at 10am.

They have sent out the notices to the addresses on file for those that bought the units direct from the developers. If there were any re-sells thereafter, they do not have those addresses on file. They have asked that l confirm the apartments and names of the ones who have not received the notices so they can check. 

For those that have not received the notices, kindly let me have your unit numbers and full names for forwarding to BMA for address verification purposes

Regards

Mutuku Munywoki

Operations Director

Cell: +254 711 357 294
 

Email: mut...@heritageproperties.co.ke

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On Fri, Nov 7, 2014 at 10:58 AM, Sam Mbinda <scmb...@heritageproperties.co.ke> wrote:

Bwana Chairman,

Polite reminder, we need to strike when they are still willing to talk. Kindly conform whether the notices have been received so that we can follow up

Sam Mbinda

Managing Director

Cell: +254 728 884 664
Email: scmb...@heritageproperties.co.ke

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On 4 November 2014 19:26, Sam Mbinda <scmb...@heritageproperties.co.ke> wrote:

f Dear Mr Chairman,

As agreed in the last meeting, today we held a meeting with Mr. Varsani, the developers of Thompson Apartments, in his office. The following were the issues discussed and the way forward:

1. They are willing and ready to hand over the property to the owners of Thompson Apartments
2. They will officially had over following the AGM which has now been set for November 29, 2014 at 10:00 am. 
3. Their Lawyer Mr. Bengi Miriti of BMA Associates, (who also owns an apartment at the complex) will send out the notices today/tomorrow to conform with the 21 day notice period for calling of the AGM. (We were unable to reach him today to confirm that this will be done, but will follow up). The notices will be sent only to the owners.
4. Part of the agenda will include the handing over of the management company to the owners as well as presenting the Audited Accounts which we were informed are now ready.
5. The will then hand over to you and/or us as your appointed Property Manager to oversee the affairs of the management company
   

Mr Varsani intimated that he had dealt with us in good faith and that he would have preferred to have seen a letter authorising us to act on your behalf signed by all the owners. We told him this was impractical (to have all owners sign the document), but  we assured him that the committee had indeed been formed and that there were several proxies received supporting the decision..

We have attached a draft appointment letter for your kind consideration and execution. In the meantime, we ask that you kindly let us know as soon as any one of you has received the notice of the AGM. We would like to remind them should you not have received the notices by 7th of November 2014

Kind Regards

Sam Mbinda

Managing Director

Cell: +254 728 884 664
Email: scmb...@heritageproperties.co.ke

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On 17 October 2014 18:46, Mutuku Munywoki <mut...@heritageproperties.co.ke> wrote:

Dear Samson,

Further to our meeting yesterday, please find a draft letter and proxy form for your utilization.

We believe that this will greatly assist in getting the other shareholders/owners on board. You are however free to change the letter as you see fit.

Kindly acknowledge receipt

Regards

Mutuku Munywoki

Operations Director

Cell: +254 711 357 294
 

Email: mut...@heritageproperties.co.ke

CONFIDENTIALITY NOTICE
This message (including any attachments) contains information that may be confidential.  Unless you are the intended recipient (or authorized to receive for the intended recipient), you may not read, print, retain, use, copy, distribute or disclose to anyone the message or any information contained in the message.  If you have received the message in error, please advise the sender by reply e-mail, and destroy all copies of the original message (including any attachments).