notes from the meeting with the organizing committee

[James Paul H. Esguerra]

Key points from the meeting with the organizing committee 2009 Aug 27:   Venue: The venue will be the Cebu International Convention Center.  The plenary hall is about 38m wide and almost 70 m deep.  It has two large screens, fit for the space.  Rear or front projection is possible on the screen.  There are 6 break out rooms down stairs.  The 2 smallest rooms are about 10m x 10m; the next sized is about 10m x 20m (there are I think 3 of this); and still one more that is larger than this.  The largest group can work at the back of the plenary room where we can set them up.   Materials for upload:   Templates Deadline:  The organizing committee also requested that we send the templates for encoding before hand, preferably prior to May 9, also.  So that the rapporteurs/ documentors can set up their systems and be accustomed with the templates.   Presentations deadline: They are requesting that we send the presentation files before May 9, so that they can already upload the files to a website.  This is also one way to minimise the use of paper for the summit.  Maybe we can send the files in pdf, at 3 slides to a page, or 2 slides to a page.  They have to be a bit light in terms of content and file size.   Day 2 afternoon input materials (advance copy):  The organizing committee also requested advance copies of the input material so that they could peruse this before the presentation and so that they can also prepare for the discussions.  This will also be included in the materials that will be uploaded in the website.  The material will be on: Climate Change Resiliency Tools for LGUs; Case Study Materials (Albay);  Carbon Finance; and Legal Aspects of CC.     Contract Items:   Persons and positions: They also need a list of persons and postions Topic Resource Person Position Overview of CC and GHG Inventory Fr. Jose Ramon T. Villarin Lead Convenor   J.R. Nereus Acosta Lead Convenor Coastal/ Fishery Resources Jose Maria Lorenzo Tan Co-Convenor Energy Al L. Santos Co-Convenor Tourism Grace Favila (tbc) Resource Person Health Glenn Paraso Resource Person Agriculture Roger Concepcion (tbc) Resource Person Forestry Rodel Lasco Resource Person Process Facilitation/ Support James Paul H. Esguerra Technical Staff Team Leader Process Facilitation/ Support Mara Milagros D. Esguerra Technical Staff Process Facilitation/ Support Kristine Quiray Technical Staff     Signatories: The signatories of the contract will be the following     RDCom. TPI Contracting Parties Mayor Mel Senen S. Sarmiento Bartholome Guingona Witness Gov. Gwendolyn F. Garcia Elisea Gozun This is already ok with Mayor Sarmiento; they will verify this with Gov. Garcia.   Funding, and Fees: As of today, they already have PhP 1.0 M from  PGMA.  They have allocated a total of PhP 250,000 for us consultants, with an estimated 50 – 50 allocation for travel related costs, and fees.   Covenant:  A sample covenant has already been provided to us by Madelyn of NEDA Region __;  it is about.  Another covenant is yet to be sent by Raul of NEDA Region __ on Climate Change and Renewable Energies.   Roles in the workshop:  The discussions in the meeting emphasised the contribution of the consultants which is to provide the inputs, and to facilitate during the workshop.  NEDA will take care of looking for/ assigning faciliators.   Flight Schedules: Resource Person Entry (date/ time/ location) Exit (date/ time/ location) Fr. Jose Ramon T. Villarin   May 12/  /Bukidnon J.R. Nereus Acosta     Jose Maria Lorenzo Tan     Al L. Santos     Grace Favila (tbc)     Glenn Paraso     Roger Concepcion (tbc)     Rodel Lasco     James Paul H. Esguerra     Mara Milagros D. Esguerra     Kristine Quiray         2-page briefer on the workshop:  This will be part of the kit.  It will contain some back ground information on the workshop: what the summit is all about, its objectives, processes, and expected outputs.   List of materials needed for the workshop:  Ian will wait for the list of materials that will be needed for the workshop.       Arrangements on the covenant:    Program & Process adjustments:  The covenant: drafting process:  On Day 1, there will be a 4:30pm meeting with facilitators, rapporteurs and a few volunteers (7 or 10 reps).  This is intended to check the level of compliance of the various groups.  who will help craft the covenant, from 5 to 7 pm.  This will be presented to the 3 Co Chairs of the RD Comm for review, and pre-approval.  After which it will be converted into a form for signing the next day in tarpaulin and for presentation to PGMA in paper form.  The presenation to PGMA is initially scheduled during the early dinner on Day 2.      Instructions for workshops, rapporteurs and the 7 facilitators:  We need to prepare s a simple instruction pack for this purpose.

[Jose Maria Lorenzo Tan]

Dear James,

Thank you for this.  Pls take note that I will be there on the 11th, but I have to be back in Manila before noon of the 12th.

Lory

--
JOSE MA. LORENZO TAN
CEO / Vice-Chairman, Board of Trustees
WWF Philippines

Coral Triangle - nursery of the seas
www.panda.org/coraltriangle

[Bebet Gozun]

james, 

thanks for this update. looks like you forgot to include me among the list of consultants and positions.  don't worry, i know this is not intentional.

 

can you please upload all the presentations last friday on our website or send it to my email (whichever is faster)?

 

pam,

 

i expect that you will handle all our bookings. i can go to cebu on sunday afternoon (may 10). will either go back to manila tuesday night or fly out to hongkong to connect to a flight to beijing.  paki book muna yong papunta. i will firm up my fligth details for may 12 by wednesday at the latest. thanks.

 

dear team,

 

i don't know to what extent we have coordinated with the presentors to get their revised presentations for the visayan summit. pakitutukan silang lahat kasi all those who presented last friday need to make revisions to  their presentations:

 

1st:  remove all references to the background on CC.  this will already be covered by fr. jett.

 

2nd: on the impacts for the sector, aside from general impacts to the philippines, as much as possible zero in on impacts for the visayas. for example, for energy, we need to mention existing energy sources in the visayas and how these are likely to be affected by CC consequences.

 

sa agri, more focus on the main crops in the visayas, corn, rice, sugarcane, coconut 

 

3rd: more specfic recommendations should be added to the draft road map or the measures needed. this is what they are looking for. gusto sana nina mayor mel sarmiento, mas specific na and recommendations from the experts.     again, for example in energy, opportunities for mini-hydro exists in some islands of the visayas. more serious effort to explore them should be done soonest. geothermal in negros occ also needs to be put on stream asap.

 

many LGUs in the visayas are seriously looking at jathropa. what's our position on this?  if limited to marginal lands and will not displace agri crops, okay na ba ito? what about ethanol from sugarcane?

what does the literature tell us re carbon footprint of bioethanol? 

bottom line, we have a lot of work ahead of us before may 9.   will help as much  as i can from here.

 

warm regards,

bebet

[Bebet Gozun]

by the way, we also need to assign the facilitaors already:

 

james, mara and kristin can facilitate 3 groups. lory, neric and i can also facilitate.  fr. jett, would you be willing to facilitate one wokshop group? we need 7 facilitators kasi.  the other one we could possibly tap is bonar. but i need to check with him first if he will be in cebu at that time.

 

let's have a meeting re this facilitation anytime from may 6-8. 

 

thanks and warm regards,

bebet 

On Mon, Apr 27, 2009 at 8:42 PM, James Paul H. Esguerra <jphes...@yahoo.com> wrote:

[James Paul H. Esguerra]

It is still part of the agenda.. of all things.. he he.. In fact that is critical to Cebu.  May have been an oversight on my part or on the program.. Sorry, and thanks. --- On Tue, 4/28/09, Ramon Alikpala <rbali...@gmail.com> wrote: From: Ramon Alikpala <rbali...@gmail.com> Subject: Re: notes from the meeting with the organizing committee To: the-philippi...@googlegroups.com Cc: "James Paul H. Esguerra" <jphes...@yahoo.com>, "Neric Acosta" <neric....@gmail.com>, "Jose Maria Lorenzo Tan" <lor...@wwf.org.ph>, "Jose Ramon T Villarin" <jvil...@xu.edu.ph>, "Pamela Pascual" <events.pam...@yahoo.com>, "Mara Esguerra" <mara_e...@yahoo.com>, "Bart Guingona" <bart.g...@gmail.com>, "Chito Salazar" <cbsa...@phinma.com.ph> Date: Tuesday, April 28, 2009, 2:39 PM Is WATER no longer on the agenda? Dondi

-- Ramon B. Alikpala

[Bebet Gozun]

sorry i forgot.  if lisa antonio will be with us in cebu, she can definitely handle/facilitate the last group.

 

lisa, hope you can join us.

 

thanks,

bebet

On Mon, Apr 27, 2009 at 8:42 PM, James Paul H. Esguerra <jphes...@yahoo.com> wrote:

[Ramon Alikpala]

Is WATER no longer on the agenda?

Dondi

On Tue, Apr 28, 2009 at 1:17 PM, Bebet Gozun <bgg...@gmail.com> wrote:

--
Ramon B. Alikpala

[Pbe Inc.]

Hi Bebet,

Will be happy to help out, if really needed (noted there were already a number of facilitators on board). If i will go, can you ask someone to email to me the program & expected outputs, facilitation guidelines and details on flight/accommodations (e.g. i may need to get prior approval if PBE will fund my trip)? Someone called my office (while i was in a mtg), but left no details.

 
Thanks,
Lisa A

Philippine Business for the Environment (PBE)
Second Floor, DAP Building, San Miguel Avenue, Pasig City 1601
Tel. No. :(63-2) 635.3670 ; 635.2650 to 51
Fax No. :(63-2) 631.5714

CP: 0915-6032625/ 09182642549
Alternate Email: p...@info.com.ph

Website: www..pbe.org.ph

---

From: Bebet Gozun <bgg...@gmail.com>
To: James Paul H. Esguerra <jphes...@yahoo.com>; Neric Acosta <neric....@gmail.com>; Jose Maria Lorenzo Tan <lor...@wwf.org.ph>; Jose Ramon T Villarin <jvil...@xu.edu.ph>; the-philippi...@googlegroups.com; Pamela Pascual <events.pam...@yahoo.com>; Mara Esguerra <mara_e...@yahoo.com>; Bart Guingona <bart.g...@gmail.com>; Chito Salazar <cbsa...@phinma.com.ph>; Lisa Antonio PBE <my...@yahoo.com>
Sent: Tuesday, April 28, 2009 1:18:46 PM
Subject: Re: notes from the meeting with the organizing committee

sorry i forgot.  if lisa antonio will be with us in cebu, she can definitely handle/facilitate the last group.

 

lisa, hope you can join us.

 

thanks,

bebet

On Mon, Apr 27, 2009 at 8:42 PM, James Paul H. Esguerra <jphes...@yahoo.com> wrote:

Key points from the meeting with the organizing committee 2009 Aug 27:   Venue: The venue will be the Cebu International Convention Center.  The plenary hall is about 38m wide and almost 70 m deep.  It has two large screens, fit for the space.  Rear or front projection is possible on the screen.  There are 6 break out rooms down stairs.  The 2 smallest rooms are about 10m x 10m; the next sized is about 10m x 20m (there are I think 3 of this); and still one more that is larger than this.  The largest group can work at the back of the plenary room where we can set them up.   Materials for upload:   Templates Deadline:  The organizing committee also requested that we send the templates for encoding before hand, preferably prior to May 9, also.  So that the rapporteurs/ documentors can set up their systems and be accustomed with the templates.   Presentations deadline: They are requesting that we send the presentation files before May 9, so that they can already upload the files to a website.  This is also one way to minimise the use of paper for the summit.  Maybe we can send the files in pdf, at 3 slides to a page, or 2 slides to a page.  They have to be a bit light in terms of content and file size.   Day 2 afternoon input materials (advance copy):  The organizing committee also requested advance copies of the input material so that they could peruse this before the presentation and so that they can also prepare for the discussions.  This will also be included in the materials that will be uploaded in the website.  The material will be on: Climate Change Resiliency Tools for LGUs; Case Study Materials (Albay);  Carbon Finance; and Legal Aspects of CC.     Contract Items:   Persons and positions: They also need a list of persons and postions

Topic Resource Person Position

Overview of CC and GHG Inventory

Fr.. Jose Ramon T. Villarin Lead Convenor

RDCom.. TPI

Contracting Parties Mayor Mel Senen S. Sarmiento Bartholome Guingona Witness Gov. Gwendolyn F. Garcia Elisea Gozun

This is already ok with Mayor Sarmiento; they will verify this with Gov. Garcia.

Funding, and Fees: As of today, they already have PhP 1.0 M from  PGMA..  They have allocated a total of PhP 250,000 for us consultants, with an estimated 50 – 50 allocation for travel related costs, and fees.