Invoice Serial Number In Tally
Giulia Satmary
e-Invoicing is a system that allows the Invoice Registration Portal (IRP) to electronically verify B2B invoices. Accordingly, e-invoicing in TallyPrime provides you with a smooth experience to configure and generate e-invoices for your business. Once your e-invoice is generated successfully, the details of the e-invoice will reflect in GSTR-1.
TallyPrime also provides you with the flexibility to generate e-invoices in bulk for multiple invoices. You can select one or more transactions from the e-Invoice report and generate the respective IRN, at your convenience.
Moreover, if you are using TallyPrime Release 3.0 or later releases, then you can generate e-Invoices for any GST registration or GSTIN during voucher creation or multiple GST registrations through Exchange by selecting multiple vouchers created for different registrations.
We understand how valuable your data is for you and your business, and we have provided various measures in TallyPrime to safeguard your data. All the requests for online e-invoicing will pass through Tally GSP (TIPL), which has been awarded ISO 27001:2013 certificate for its stringent security policies. The best part is that you will not need any additional software or plugins to enjoy the benefits of e-invoicing in TallyPrime.
It is recommended that you upgrade to TallyPrime Release 2.0 or later to perform the e-invoicing activities seamlessly, despite the changes in API versions. If you want to find out how you can upgrade to TallyPrime Release 2.0, then click this link to watch our video.
No matter how you record your supplies in TallyPrime, you can easily generate an IRN while saving your invoice and print the QR code and other details. Later, if you want to update the details of your transaction, then you can easily cancel the current IRN and get a fresh IRN for your updated invoice. This will ensure that the details in your e-invoice are up-to-date.
TallyPrime also provides you with the flexibility to generate multiple e-invoices at the same time. If you do not want to generate the e-invoice while recording the transaction, then you can do it later from the e-Invoice report. You can select one or more transactions from the sections in the report and generate the respective IRN for your e-invoices.
If you had chosen to generate an e-Way Bill along with your e-invoice, you will need to ensure that details, such as transporter information and accurate distance between pincodes, are correctly entered while recording the sales transaction.
If you do not want to generate an e-invoice while recording a transaction, then you can do it later from the Exchange menu. You can select one or more transactions, as needed, and generate the respective IRN for your e-invoices.
There may be situations where the IRN is generated for a particular voucher, but you might have to cancel it. For example, this can happen when there is a change in the rate of an item, or if the party has cancelled the order. In such cases, you may want to cancel the invoice. As per department regulations, invoice cancellation has to be done within 24 hours of IRN generation.
The voucher will move to the IRN cancelled from e-Invoice system section in the e-Invoice report. Even after cancellation, information like QR code and IRN details will be retained in the voucher for your reference in TallyPrime. You can also view the remarks you had entered while cancellation, using More Details.
Moreover, if you are using the multiple GST registrations feature in TallyPrime Release 3.0 or later releases, then the total number of vouchers from all GSTIN registrations that are updated with IRN details and those that are rejected from the portal will be displayed.
The Undo Cancellation feature is available in the Pending for IRN Cancellation, Exported for IRN Cancellation, and Marked as IRN Cancelled sections of the e-Invoice report. You can select the required voucher from any of these sections and proceed to undo IRN cancellation.
When you undo IRN cancellation for the selected voucher, it will remove the details of the cancellation, such as the Cancelled status, the Reason for cancellation, and the Remarks, and move the voucher to its original section in the e-Invoice report.
Sometimes, you may have generated or cancelled the IRN for vouchers in the offline mode using TallyPrime or some other software (or directly on IRP), and you may want to import the IRN information for those vouchers in TallyPrime. You can do so using the Get IRN Info facility, which will import the latest IRN, Ack. No., and Ack. Date along with the QR code from the e-Invoice system to the vouchers.
The facility is provided in the relevant sections of the e-Invoice report, such as Pending, Exported, or Rejected by e-Invoice System, where you can fetch the latest IRN information and update the vouchers.
As in your regular sales transactions, you can easily generate e-invoices for your export transactions. Moreover, you do not have to worry about certain details such as the tax rate and the POS code. In all such transactions, the POS value will be automatically updated as 96 and IGST will be applied.
For example, if you are billing a local or interstate party for providing any service (say Airport Transport) to a party located out of India, you need to apply IGST on such transactions. Also, the state of the Consignee receiving the services and the place of supply should be marked as Other Territory.
If you are providing transportation services by mail or courier within India (HSN 9965 and 9968), then the State Code has to be specified as 96 (Foreign Country) for the Place of Supply, even when the party is local or intrastate. This is as per the latest updates of the IGST Act (sub-section (8) under section 12), effective from 30th January 2023.
The e-Invoice report is a one-stop shop for your e-invoicing needs in TallyPrime. You can view the e-invoice status of your transactions, and take the next steps accordingly. You can perform e-invoicing operations such as IRN generation and cancellation of one or many transactions. You can also view the transactions where the details are incomplete or incorrect, and easily update the required information.
The IRN Register is a single location where you can check the e-invoice status and other details of your transactions. If required, you can also remove IRN information from certain vouchers by pressing Alt+V (Remove IRN Info).
This section lists the transactions where there is mismatch or incomplete information in the voucher, ledger, or stock item. You can drill down from the transactions and resolve the uncertainties. You can also accept the transactions as is, or recompute the values, if needed.
To generate an e-Invoice, your transaction must contain all the necessary information, which includes HSN/SAC details or address details such as Pincode, State, and Place. However, if any of these crucial details is missing or invalid, then you can easily correct it by referring to the Missing/Invalid Information section.
This section lists the transactions where IRN generation/cancellation requests were rejected by IRP. The rejection can happen due to reasons such as duplicate IRN, invalid HSN code, and so on. You can drill down to the transaction and update it with the relevant details. After the transaction has been updated, press Alt+R (Mark as Resolved) to resolve the transaction. After being resolved, the transaction will appear under Pending > For IRN Generation.
This section lists the transactions that are ready for IRN generation or cancellation, as they have no uncertain or missing information. You can proceed to the Exchange menu (Alt+Z (Exchange) > Send for e-Invoicing), and send the transactions to IRP for e-invoicing.
This section lists the transactions that were modified, either accidentally or deliberately, after the IRN was generated. This includes modifications in details such as voucher number, HSN, amount, and so on. You can drill down from this section, and press Alt+F1 for more details. You can see the invoice in two lines. The first line represents the transaction as per your books, while the second line represents the same transaction as per IRP. You can either update the transaction, as required, or cancel the IRN.
This section lists the transactions where the IRN is generated from IRP, or manually updated in the offline mode using TallyPrime or other software. You can further update IRN information for the required transaction by pressing Alt+S (Manually Update IRN Info).
This section lists the transactions that you have chosen to exclude from the e-invoicing process. However, if you want to include certain transactions from this list for e-invoicing, then you can select the transactions and press Alt+H (Include Vouchers).
You can provide additional security for e-invoicing in TallyPrime by creating users with special rights, and authorizing them for specific operations. If you want to prevent any user from using the e-Invoicing feature or accessing the report, then you can use the Security Control feature to set up the required security levels.
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Sometimes, you might have missed recording a transaction and notice it after a few days. Now you want to insert it. A transaction is recorded wrongly, and you want to delete it. While there are plenty of reasons, it is important to keep the voucher number of already recorded transactions intact.
With TallyPrime Release 3.0, the automatic method of voucher numbering is now enhanced to have an auto-retain voucher numbering system during insertion or deletion. This means once an invoice is generated, the number assigned is permanent in nature. When an invoice is inserted, it is assigned with a new number without affecting the already generated invoice. It's the same when you delete the transaction i.e., the number is removed without affecting the already generated invoice.
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